Monthly Archives: March 2004
March 23, 2004
The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.
Members present: Willcutt, Pashby, Dykstra, and Managing Director Brad Lamberg.
The agenda for March 23, 2004 was approved.
The minutes of March 9, 2004 was approved as read by the Secretary.
Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $74,312.44
Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the bills for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Check Name Amount
15329 AFLAC $114.00
15330 HUBBARD SUPPLY COMPANY $75.76
15331 NAPA AUTO PARTS $408.62
15332 PRIORITY HEALTH $1,013.63
15333 ALLTEL $178.70
15334 ALLIED TRUCK EQUIP $385.92
15335 ALRO STEEL CORPORATION $1,075.91
15336 AUTO INTERIORS $235.00
15337 BARRY COUNTY LUMBER $37.92
15338 BEAVER RESEARCH COMPANY $49.00
15339 BESCO WATER TREATMENT INC $92.36
15340 BILL SEIF CHEVROLET-BUICK INC $11.18
15341 BRAD LAMBERG $182.70
15342 CALLENDER & DORNBOS $705.74
15343 CONTROL COMMUNICATIONS $381.00
15344 CONTRACTORS MACHINERY $1,935.32
15345 COUNTY ROAD ASSOCIATION $225.00
15346 DUTHLER TRUCK CENTER $495.00
15347 FIDELITY INVESTMENTS $5,223.92
15348 CHRIS BEBEAU BCRC $70.40
15349 GOLDSWORTHY’S INC $165.83
15350 GOOD GMC $17.13
15351 W.W. GRAINGER, INC $237.96
15352 GUARDIAN ALARM COMPANY $80.00
15353 HASTINGS MAXI MUFFLERS $151.90
15354 HELP NET $347.87
15355 HODGES JEWELRY $63.00
15356 HUBBARD SUPPLY COMPANY $464.93
15357 JAS NETWORKS INC $123.45
15358 JERRYS TIRE SERVICE $783.13
15359 KENT OIL COMPANY, INC. $10,118.90
15360 KETCHUM MACHINE CO $112.00
15361 F.D. LAKE COMPANY $76.58
15362 LJ FLUID POWER INC $135.00
15363 LTAP/MTU $215.00
15364 M&K QUALITY TRUCK CENTER $163.58
15365 MICHIGAN CONTRACTOR & BLD $169.00
15366 MICHIGAN COMPANY INC $173.16
15367 MICHAEL R KLUCK & ASSOCIATES $496.14
Check Name Amount
15368 MIDWEST ARBORIST SUPPLIES $338.70
15369 MODEL COVERALL SERVICE $32.50
15370 NAPA AUTO PARTS $282.37
15371 NBT SCREEN PRINTING $46.00
15372 NEXTEL COMMUNICATIONS $266.86
15373 PRIORITY COLLISION CENTER $1,828.00
15374 PRIORITY HEALTH $17,551.42
15375 PROFESSIONAL BENEFITS SERVICES $5,344.00
15376 PURITY CYLINDER GASES INC $218.39
15377 QUALITY STAFFING SOLUTION $2,214.45
15378 QUILL CORPORATION $389.05
15379 ROAD EQUIPMENT PARTS $243.79
15380 ROB HEWLETT $20.00
15381 ROGER PASHBY $96.57
15382 RXOPTICAL $56.00
15383 S A E INDUSTRIES, INC $214.31
15384 SMITH HAUGHEY RICE & ROEGGE $272.00
15385 STATE WIRE & TERMINAL $329.80
15386 USPS-HASLER $300.00
15387 VALLEY TRUCK PARTS, INC $56.00
15388 VERNS REPAIR & SPORT $42.50
15389 WOODLAND INTERNATIONAL TRUCKS $697.50
Grand Total: $57,831.85
Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept a resolution from Irving Township.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
We would like to proceed with the following:
- Fighter Road 1.24 (Sisson Road to Village Limits) $7650
Robertson Road .16 (900′ of Parmalee to Private Road) $900
Fighter Road .4 (Kaiser Road to Ryan Road) I think Dick said that would $3400
- Dust Control – 26% – Passes as recommended but 2 times per year. The first application to occur the end of May and the second to occur the end of July.
- Gravel as recommended.
- I am interested in participating in speed limits.
- Wondering if there’s a less expensive means of accomplishing the following: (no widening or removal of trees??)-
Wing Road in its entirety
An approach on Ryan going into Woodschool (like what’s at the hall to help keep gravel out of the intersection). Approaches anywhere Solomon meets pavement including the entire .33 between Grange and State. An approach on Barnum where it comes into State Road.
Jim Brown and Jim Carr discussed a pooling of Township funds to be used by the whole group for different road projects.
Motion by Commissioner Pashby seconded by Commissioner Dykstra; to authorize Chairman Willcutt to sign the annual Act 51 Certification Maps to be sent to the Michigan Department of Transportation, and to approve the following changes to the 2004 County Wide Certification:
Add 0.03 miles to Dulls Plat in Castleton Township, Section 30; map #5-30, to correct error.
Remove 0.02 Miles of Mill Street in Castleton Township, Section 29; Map #5-29, From Thornapple Lake Road to dead end. To correct error.
Remove 0.16 Miles of Trails End in Orangeville Township, Section 4; Map #11, Town line to end of maintenance. To correct error.
Remove 0.09 Miles of McKibben Road in Orangeville Township, Section 1, 2, 11 & 12, Map # 11, From Town line to west bound Mullen Road. To correct error.
Remove 0.10 Miles of McKibben Road in Orangeville Township, Section 11 & 12, Map #11, from west bound Mullen Road to dead end. To correct error.
Add 0.17 Miles of 9 Mile & South Damon Road in Orangeville Township, Section 20; Map #11, From Marsh Road to Lindsey Road. To correct error.
Remove 0.17 Miles of 9 Mile in Orangeville Township, Section 17; Map #11-17, From Marsh Road to South Damon. To correct error.
Add 0.06 Miles of Winans Drive in Johnstown Township, Section 15; Map #9-15, From Bristol Road to South Winans Drive. See attached Resolution.
Add 0.06 Miles of Lakeview Terrace & Indian Trail roads in Johnstown Township, Section 19; Map #9-19, From Plat of Lakeview Terrace & Indian Isle Resort. To correct error.
Remove 0.12 Miles of Lake & Elm streets in Johnstown Township, Section 21; Map #9-21, Arnets Resort & Hillcrest Park Plat. To correct error.
Add 0.01 Miles of Lake Culver Drive in Johnstown Township, Section 22; Map #9-22, Hutchinson Road to dead end. To correct error.
Add 0.06 Miles of Cherry, Oak, Short & Stone Streets in Johnstown Township, Section 28; Map #9-28, Plat of Country Acres. To correct error
Add 0.02 Miles to Sweetheart Lane in Johnstown Township, Section 29; Map #9-29, Fineview Acres & Carters Fine Lake Park. To correct error.
Remove 0.01 Miles of Highway Street & Frances Avenue in Johnstown Township, Section 30; Map #9-30, Plat of Daisy Hill. To correct error.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Cliff Halliday discussed pit management with the Board.
Motion by Commissioner Dykstra seconded by Commissioner Pashby to hire Halliday Sand and Gravel for pit management for as long as it is in the best interest of the Road Commission.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Willcutt seconded by Commissioner Dykstra to authorize the Office Manager to raise the Equipment Fund balance to $570,000.00 to cover the bidding of three new trucks and one loader in 2004.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra to designate the Office Manager to serve as the Privacy Officer for the health plan established by the Barry County Road Commission for its employees. The Privacy Officer will be responsible for the Barry County Road Commission Health Plan’s HIPAA privacy compliance program. A listing of the duties of the position is as follows:
Position Overview:
The Privacy Officer serves as the designated official responsible for the Barry County Road Commission’s HIPAA privacy compliance program. The Privacy Officer oversees the development, implementation and maintenance of the compliance program and compliance with it.
Responsibilities:
- Work with management and legal counsel to establish, develop, and implement a privacy compliance program.
- Direct and facilitate HIPAA activities.
- Collaborate with management, legal counsel, and appropriate staff to create, implement, and monitor the Road Commission’s privacy policies, including policies for a notice of privacy practices; minimum necessary use and disclosure of protected health information (PHI); access, inspection, and copying of PHI; amendment of PHI; accounting for disclosures of PHI; record-keeping procedures; and other administrative procedures.
- Monitor all departments, divisions and operations to ensure compliance with all state and federal privacy laws.
- Establish an internal privacy audit program to track certain non-routine disclosures of PHI and coordinate the development of privacy risk assessment policies and procedures.
- Assist in the development, implementation, and monitoring of business associate agreements to ensure that all privacy requirements and adequately addressed.
- Develop and implement a privacy training program and certification program to ensure that all workforce members certify their recognition of and compliance with the privacy policies and procedures.
- Establish and monitor a system for receiving questions and complaints regarding the privacy program, ensure that the notice of privacy practices includes a method for contacting the organization regarding privacy matters, and document complaints and their resolution.
- Work with legal counsel to develop methods of investigate allegations of non-compliance with the Road Commission’s private policies, and develop appropriate sanctions for non-compliance by employees and business associates.
- Make periodic reports to management on the status of the privacy program.
- Develop and implement corrective action procedures to mitigate the effect of prohibited use of disclosure of PHI by workforce members of business associates.
- Maintain current knowledge of applicable standards and revise the privacy compliance program as necessary to reflect changes in the law or Road Commission policy.
- Serve as an internal resource for all privacy-related matters and cooperate with the external parties in any compliance reviews or investigations.
BARRY COUNTY ROAD COMMISSION
PRIVACY POLICY FOR
EMPLOYEE HEALTH PLAN
I. Notice of Privacy Practices
The Barry County Road Commission Health Plan (hereinafter “Plan”) will provide a written notice to its plan participants regarding the use or disclosure of protected health information (hereinafter “PHI”) pursuant to 45 CFR §164.520, entitled “Notice of Privacy Practices.” Participants will be asked to acknowledge receipt of the Notice of Privacy Practices at the time it is given to them. The Notice of Privacy Practices will be provided to participants or the participants’ legal representative as follows:
- (a) upon becoming a plan participant;
- (b) upon request; and,
- (c) on or after the effective date of a revision.
The Plan will document compliance with and maintain the Notice of Privacy Practices by retaining copies of each Notice issued by the Plan for a period of at least 6 years from the date when it last was in effect.
II. Use of PHI and Disclosure to the Employer
(a) The Plan will use PHI to the extent of and in accordance with the uses and disclosures permitted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Specifically, the Plan will use PHI for purposes related to payment for health care and health care operations as defined in the Privacy Notice distributed to plan participants.
The Plan will disclose PHI to the Barry County Road Commission (hereinafter “Employer”) only upon receipt of a certification from the Plan Sponsor that the Plan documents have been amended to incorporate the provisions in subsection (b) below.
(b) With respect to PHI disclosed to the Employer by the Plan, the Employer has agreed to:
– Not use or disclose PHI other than as permitted or required by the Plan document or as required by law;
– Ensure that any agents, including a subcontractor, to whom the Employer provides PHI
received from the Plan agrees to the same restrictions and conditions that apply to the Plan Sponsor with respect to such PHI;
– Not use or disclose PHI for employment-related actions and decisions unless authorized by an individual;
– Not use or disclose PHI in connection with any other benefit or employee benefit plan of the Plan Sponsor unless authorized by an individual;
– Report to the Plan any PHI use or disclosures provided of which it becomes aware;
– Make PHI available to an individual in accordance with HIPAA’s access requirements;
– Make PHI available for amendment and incorporate any amendments to PHI in accordance with HIPAA;
– Make available the information required to provide an accounting of disclosures;
– Make internal practices, books and records relating to the use and disclosure of PHI received from the Plan available to the DHHS Secretary for the purposes of determining the Plan’s compliance with HIPAA; and,
– If feasible, return or destroy all PHI received from the Plan that the Employer still maintains in any form, and retain no copies of such PHI when no longer needed for the purpose for which disclosure was made (or if return or destruction is not feasible, limit further uses and disclosures to those purposes that make the return or destruction infeasible).
(c) Adequate separation will be maintained between the Plan and the Employer. Only the individuals identified in the Privacy Notice distributed to plan participants in accordance with HIPAA will have access to PHI. The persons described in the Privacy Notice may only use and disclose PHI for Plan administration functions that the Employer performs for the Plan. If the persons described herein do not comply with the Plan document, the Employer shall provide a mechanism for resolving issues of noncompliance, including disciplinary sanctions.
III. Minimum Necessary Standard
For purposes of use and disclosure of PHI by the Plan, each employee of the Road Commission identified below shall have access only to the minimum PHI necessary to perform his/her job duties or responsibilities. Each individual will be subject to disciplinary action up to and including termination for breach of confidentiality or for unauthorized access to, use of, and disclosure of PHI.
- (a) The Secretary-Office Manager and Bookkeeper will have access to the PHI of all plan participants, but only the minimum necessary to complete assigned duties.
- (b) No other Road Commission employee will have access to PHI.
- (c) Any individual found to be accessing PHI for purposes other than performing assigned duties will be subject to disciplinary action up to and including discharge.
IV. Complaints
The Plan shall investigate and resolve complaints of violations of an individual’s privacy rights or complaints of violations of this Policy. Any complaint regarding the handling of PHI is to be made in writing to the Privacy Officer designated in the Plan’s Notice of Privacy Practices. If the Complaint is about the Privacy Officer, it should be directed to the Chair of the Barry County Road Commission. Upon receiving a complaint, the Privacy Officer will:
- (a) Investigate the complaint and document the investigation.
- (b) Advise appropriate personnel of the complaint, the investigation and the proposed resolution.
- (c) Provide the individual making the complaint with a summary of the resolution of the complaint.
V. Participant’s Rights
Plan participants have the following rights:
- (a) Access: With certain exceptions, plan participants have a right to look at or receive a copy of their PHI maintained by the Plan. The Plan reserves the right to charge a reasonable cost-based fee for copying and postage. If the Plan denies a participant’s request for access, the Plan will tell the participant the basis for its decision and whether the participant has a right to further review.
- (b) Disclosure Accounting: A plan participant has the right to an accounting of certain disclosures of his/her PHI, such as disclosures required by law. This accounting requirement applies to disclosures the Plan makes beginning on and after April 14, 2004. If a plan participant requests this accounting more than once in a 12-month period, the Plan may charge him/her a fee covering the cost of responding to these additional requests.
- (c) Restriction Requests: A plan participant has the right to request that the Plan place restrictions on the way it uses or discloses his/her PHI for treatment, payment or health care operations. The Plan is not required to agree to these additional restrictions; but if it does, it will abide by them (except as needed for emergency treatment or as required by law) unless the Plan notifies the participant that it is terminating the agreement.
- (d) Amendment: A plan participant has the right to request that the Plan amend his/her PHI maintained by the Plan. If the Plan denies the participant’s request, the Plan will provide the participant a written explanation. If the participant disagrees, he/she may have a statement of his/her disagreement placed in the Plan’s records. If the Plan accepts the participant’s request to amend the information, the Plan will make reasonable efforts to inform others, including individuals the participant names, of the amendment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra authorizing the Road Commission to pay the AFLAC administration fees for employees participating in the Flex Account for the Plan year of March 1, 2004 through February 28, 2005.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra to authorize the association and non association employees to draw on sick leave hours once a year on their anniversary date. A balance of 400 hours is to be maintained. This will be allowed through the end of the current association contract December 31, 2006.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Meeting adjourned at 12:45 P.M.
_________________________________ __________________________________
Chairman Secretary
March 9, 2004
The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.
Members present: Willcutt, Pashby, Dykstra, and Managing Director Brad Lamberg.
The agenda for March 9, 2004 was approved.
The minutes of February 10, 2004 was approved as read by the Secretary with the following amendment: Annual Mileage Certification sent to the Michigan Department of Transportation on March 1, 2004 changed to April 1, 2004.
Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $79,398.62
Barry County Road Commission $89,358.80
Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the bills for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Check Name Amount
15184 ALRO STEEL CORPORATION $477.24
15185 NAPA AUTO PARTS $450.80
15186 PROFESSIONAL BENEFITS SERVICES $4,037.00
15187 ACEC OF MICHIGAN $140.00
15188 ADRIAN OLREE $20.00
15189 ALLTEL $171.14
15190 ALLIED TRUCK EQUIP $143.91
15191 AM-DYN-IC FLUID POWER $140.15
15192 APPLIED INDUSTRIAL TECHNOLOGIES $285.02
15193 ARISTOCHEM, INC $963.37
15194 BARRY COUNTY LUMBER $598.55
15195 BEAVER RESEARCH COMPANY $371.50
15196 BEN’S TECH SUPPLY $24.69
15197 BESCO WATER TREATMENT INC $54.11
15198 CHRIS KRONENWETTER $20.00
15199 COUNTY ROAD ASSOCIATION $330.00
15200 DUTHLER FORD $63.04
15201 DUTHLER TRUCK CENTER $5,111.18
15202 FERRELLGAS $16.98
15203 FIDELITY INVESTMENTS $5,688.56
15204 FITZPATRICK’S $175.00
15205 FREEPORT NEWS/GEIGER PRINTERS $166.00
15206 CHRIS BEBEAU BCRC $544.52
15207 GUN LAKE LAWN & GARDEN $380.00
15208 HASTINGS ACE HARDWARE $37.96
15209 HASTINGS MAXI MUFFLERS $65.75
15210 HUBBARD SUPPLY COMPANY $35.64
15211 JAS NETWORKS INC $61.73
15212 JOHN HAGER $20.00
15213 KENT OIL COMPANY, INC. $9,704.95
15214 KETCHUM MACHINE CO $160.00
15215 LTAP/MTU $800.00
15216 M&K QUALITY TRUCK CENTER $332.95
15217 MICHIGAN CAT $609.09
15218 STATE OF MICHIGAN $24.00
15219 MODEL COVERALL SERVICE $32.50
15220 NAPA AUTO PARTS $716.14
15221 NEAL’S TRUCK PARTS $4,306.60
Check Name Amount
15222 NEXTEL COMMUNICATIONS $397.05
15223 NORTH AMERICAN SALT CO $34,108.00
15224 PROFESSIONAL BENEFITS SERVICES $455.00
15225 PURITY CYLINDER GASES INC $215.72
15226 QUALITY STAFFING SOLUTION $1,035.18
15227 QUILL CORPORATION $301.06
15228 RADIO COMMUNICATIONS INC. $35.00
15229 RIM & WHEEL SERVICE CO $64.33
15230 ROAD EQUIPMENT PARTS $411.31
15231 RON LOWELL $20.00
15232 ROTTMAN SALES INC $69.33
15233 S A E INDUSTRIES, INC $978.42
15234 SCOTT BUSTANCE $74.18
15235 THE TAYLOR SUPPLY CO $95.00
15236 TOM PRICE $20.00
15237 TRUCK & TRAILER SPECIALTIES $3,359.71
15238 WELLER TRUCK PARTS, INC. $853.08
15239 WOODLAND INTERNATIONAL TRUCKS $201.26
15240 PROFESSIONAL BENEFITS SERVICES $1,291.00
15241 ELAN FINANCIAL SERVICES $296.00
15242 HUBBARD SUPPLY COMPANY $313.71
15243 NAPA AUTO PARTS $472.98
15244 STATE OF MICHIGAN $100.00
15245 BLUE CROSS BLUE SHIELD $426.73
15246 REGIONS INTERSTATE BILL $78.52
15247 ALEXANDER WALDEN $224.54
15248 ALFRED MARTZ $149.28
15249 APPLIED INDUSTRIAL TECHNOLOGIES $339.26
15250 ARCH WIRELESS $46.42
15251 ARISTOCHEM, INC $556.88
15252 ARNIE’S AUTO GLASS CENTER $163.54
15253 AVAYA $67.03
15254 BESCO WATER TREATMENT INC $25.00
15255 BETTY MOORE $123.36
15256 BILL SEIF CHEVROLET-BUICK INC $11.18
15257 BRAD LAMBERG $391.13
15258 BRIAN HEATH $57.66
15259 CALLENDER & DORNBOS $667.50
15260 CHARLES BENEDICT $224.54
15261 CHOICE ONE COMMUNICATIONS $238.98
15262 CITY OF HASTINGS $321.12
15263 COGITATE INC $25.00
15264 CONTROL COMMUNICATIONS $9,364.00
15265 CONSUMERS ENERGY $9,167.58
15266 COUNTY RD ASSOCIATION SELF INS FUND $16,457.00
15267 DALE MILLER $224.54
15268 DIC CRAVEN $298.54
15269 DONNA KOSBAR $51.35
15270 DUANE HAMILTON $1,240.00
15271 ELECTRIC MOTOR SERVICE $185.00
15272 FIDELITY INVESTMENTS $6,982.66
15273 FITZPATRICK’S $175.00
15274 CHRIS BEBEAU BCRC $94.85
15275 GAYLORD PENNINGTON $224.54
15276 GERALD CISLER $298.54
15277 GLENN MILLER $224.54
15278 GUARDIAN ALARM COMPANY $25.94
15279 HASTINGS AUTOMATIC HEATING $353.83
15280 HASTINGS BANNER $38.02
15281 HASTINGS REMINDER $88.13
15282 HITCHES BY GEORGE $840.95
15283 HOWARD HOSTETLER $298.54
15284 HUBBARD SUPPLY COMPANY $244.96
15285 HUGH MCPHERSON $149.28
15286 IKON OFFICE SOLUTIONS $368.18
15287 INDEPENDENT FUELING NETWORK $23.83
15288 JACK KINEMAN $298.54
15289 JAMAR TECHNOLOGIES, INC. $494.75
15290 JERRYS TIRE SERVICE $1,566.49
15291 KENNETH HURLESS $298.54
15292 KENNETH PRANSHKA $224.54
15293 KENDALL PRANSHKA $149.28
Check Name Amount
15294 KETCHUM MACHINE CO $220.00
15295 LARRY MAUPIN $82.39
15296 M&K QUALITY TRUCK CENTER $120.42
15297 MAGUIRE MAILING SYSTEMS $96.32
15298 MICHIGAN CAT $17.81
15299 MICHIGAN COMPANY INC $163.31
15300 MICHAEL R KLUCK & ASSOCIATES $79.44
15301 MODEL COVERALL SERVICE $32.50
15302 NAPA AUTO PARTS $17.18
15303 NBT SCREEN PRINTING $267.00
15304 NEAL’S TRUCK PARTS $278.50
15305 NORMAN JACK LENZ $388.54
15306 PATRICIA WOLF $328.44
15307 PAUL PRANSHKA $298.54
15308 PENNOCK HOSPITAL $82.00
15309 PURITY CYLINDER GASES INC $223.64
15310 QUALITY STAFFING SOLUTION $3,130.30
15311 QUILL CORPORATION $109.92
15312 RADIO COMMUNICATIONS INC. $1,536.00
15313 RICHARD RAYMOND $298.54
15314 ROAD EQUIPMENT PARTS $1,143.09
15315 ROBERT BAINES $298.54
15316 ROBERT NAGEL $604.71
15317 ROBERT RICHARDSON $164.94
15318 ROBERT RUSSELL $298.54
15319 ROOT SPRING SCRAPER CO $339.82
15320 S A E INDUSTRIES, INC $59.98
15321 STANDARD INSURANCE CO. $859.03
15322 STATE SPRING SERVICE $973.29
15323 TIREMAXX $2,004.00
15324 TRUCK & TRAILER SPECIALTIES $721.20
15325 VAC SHACK $25.90
15326 VESCO OIL CORPORATION $2,092.42
15327 WASTE MANAGEMENT OF MI $121.79
15328 WYKSTRA OIL COMPANY $23.39
Grand Total: $154,538.43
Mike Boles and representatives from SBC talked with the Board on a utility permit that had been approved for Dunn Road, Johnstown Township. The Board stood behind its approval of the permit and that the two parties should try to work out an agreement for paying for damages on the Boles property.
Motion by Commissioner Dykstra seconded by Commissioner Pashby to accept resolutions from Carlton and Barry Townships.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Carlton Township Resolution:
At our regular Board Meeting February 9, 2004, the Board voted to do the following roads:
1. Mary Lou Drive Slag Seal $ 2,210.00
2. Fighter Road (Sisson to Village) Crack & Slag Seal $ 7,650.00
3. North Broadway Slag Seal $36,400.00
4. Freeport Road Slag Seal $ 8,420.00
(Broadway to Village)
5. Carlton Center Road Slag Seal $ 2,900.00
(Broadway to M-43)
6. Brown Road Slag Seal $ 9,780.00
(Tischer to Cunningham)
7. Brown Road Slag Seal $32,725.00
(Tischer to North Broadway)
Paint Barnum and Sisson Roads – Centerline $ 600.00
Dust Control 2 – Applications – 26% $26,392.00
Gravel (After Road Tour) Approx. $25,000.00
$152,077.00
Barry Township Resolution
At the regular meeting of Barry Township Board held March 2, 2004, the following Resolution was adopted. There came before the board the following matter:
Now therefore be it resolved that the Township of Barry hereby agrees to the following road work to be done in the 2004/2005 fiscal year:
Gravel at Large $20,000 est.
Snow Removal $ 1,000
Hickory Road M-43 to Kellogg School Slag Seal $21,420
East Shore Drive Sprague to North of Dead End Slag Seal $ 4,200
Letch’s Lane N.E. side of Big Gilkey Crack & Slag Seal $ 4,500
Kellogg School Hickory Road to Floria Road Slag Seal $ 9,775
Kellogg School Baseline to ½ mile North of Hickory Slag Seal $16,000
Delton Road M-43 West to Township Line Slag Seal $12,400
38% Continuous Spread. (as presented on the updated list that is attached)
The list defines one pass and township pass roads.
One application in May and the second in August $38,400 est.
Total 2004/2005 $127,695
The 2004/2005 salt requisition through the State was discussed. The Board felt that the quality of winter maintenance has been satisfactory and the amount of salt requisitioned should be based on providing the same quality of service.
Motion by Commissioner Dykstra seconded by Commissioner Pashby to allow Rutland Township to pay the $47,500 due this year for the Irving Road project in 2005.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Mike Norton discussed a Personal Protection Equipment policy with the Board. He is to bring a revised draft back to the Board.
Motion by Commissioner Pashby seconded by Commissioner Willcutt Whereas the Plat of Pine Haven Estates No. 4 in Section 6 of Rutland Township, T3N, R9W, has been approved and 0.47 miles of Pineridge Drive, Pinebluff Drive and Big Pine Drive in this subdivision have been constructed to our specification. Now therefore be it resolved that the above roads be accepted into the Barry County Road system and the Board to assume maintenance of said roads and add these roads to our annual Mileage Certification sent to the Michigan Department of Transportation on April 1, 2004.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Pashby to accept an extension of the Clark Highway Services 2003 paint bid for 2004.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra to change the April 20, 2004 regular meeting date to April 16, 2004.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra to set the 2004 Material/Construction bids for April 16, 2004 10:00 A.M.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Scott Bond, Robert Slocum, and Robert Richardson discussed equipment needs with the Board. The decision on equipment needs was tabled for a later meeting.
Motion by Commissioner Willcutt seconded by Commissioner Dykstra to authorize employees to contribute to their 401K plan according to IRA regulations.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt setting an Exempt Employees probation period at 6 months.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Meeting adjourned at 1:25 P.M.
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Chairman Secretary