Monthly Archives: May 2005
May 31, 2005
The regular meeting of the Barry County Road Commission was called to order at 8:00 A.M. by Chairman Willcutt.
Members present: Willcutt, Pashby, and Managing Director Brad Lamberg. Dykstra excused.
The agenda for May 31, 2005 was approved.
The minutes of May 17, 2005 were approved as read by the Secretary.
Motion by Commissioner Pashby seconded by Commissioner Willcutt to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $82,613.43
Motion by Commissioner Pashby seconded by Commissioner Willcutt to approve the bills for payment.
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
Check Name Amount
17563 NAPA AUTO PARTS $863.25
17564 S A E INDUSTRIES, INC $87.84
17565 WYOMING ASPHALT PAVING CO $3,935.32
17566 ADVANCED DRAINAGE SYSTEMS $3,749.05
17567 AFLAC $132.00
17568 BARRY COUNTY LUMBER $23.96
17569 BEAVER RESEARCH COMPANY $54.00
17570 BESCO WATER TREATMENT INC $47.83
17571 BRANDY CASEY $215.00
17572 CHOICE ONE COMMUNICATIONS $244.46
17573 CONSUMERS ENERGY $2,808.85
17574 COUNTY RD ASSOCIATION SELF INS FUND $9,566.00
17575 DANIEL PRICE $25.50
17576 DORNBOS SIGN & SAFETY INC $12.50
17577 DUTHLER FORD $60.48
17578 FIDELITY INVESTMENTS $5,874.69
17579 FILLMORE EQUIPMENT, INC $39.90
17580 CHRIS BEBEAU BCRC $243.03
17581 GUARDIAN ALARM COMPANY $23.92
17582 HASTINGS ACE HARDWARE $142.79
17583 JAS NETWORKS INC $128.30
17584 JDE EQUIPMENT COMPANY $253.18
17585 JERRYS TIRE SERVICE $375.56
17586 M&K QUALITY TRUCK CENTER $56.47
17587 MICHIGAN CAT $951.01
17588 MICHIGAN COMPANY INC $98.97
17589 MODEL COVERALL SERVICE $36.00
17590 OLD DOMINION BRUSH $937.50
17591 PRIORITY HEALTH $17,704.22
17592 PURITY CYLINDER GASES INC $64.96
17593 QUALITY STAFFING SOLUTION $372.75
17594 QUILL CORPORATION $98.84
17595 RADIO COMMUNICATIONS INC. $103.50
17596 ROAD EQUIPMENT PARTS $864.65
17597 ROB GARRETT $164.51
17598 ROBERT RUSSELL $650.00
17599 ROCKMOUNT/NASSAU $156.38
17600 S A E INDUSTRIES, INC $86.57
17601 STANDARD INSURANCE CO. $1,232.08
Check Name Amount
17602 STATE WIRE & TERMINAL $141.27
17603 TIMEMARK INCORPORATED $76.99
17604 TRUCK & TRAILER SPECIALTIES $4,876.13
17605 USPS-HASLER $300.00
17606 VALLEY TRUCK PARTS, INC $996.81
17607 WYOMING ASPHALT PAVING CO $1,509.23
Grand Total: $60,386.25
Motion by Commissioner Willcutt seconded by Commissioner Pashby to accept a resolution from Barry Township.
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
At the regular meeting of Barry Township Board, held May 3, 2005, the following Resolution was adopted.
There came before the board the following matter:
Now therefore be it resolved that the Township of Barry hereby agrees to the following road work to be done in the 2005/2006 fiscal year:
Gravel at large $ 38,000 est.
Snow Removal $ 1,000
Sheffield and Williams Road $ 52,617
M-43 to Baseline Road 185# Overlay & Seal
Pifer Road – Kingsbury Road to Gravel, Gravel and Slag Seal $ 22,915
First application, 38% Continuous Spread (as presented on the updated list that is attached). The list defines one pass and two pass roads. One application in May as described on the map. The second application we will contact BCRC as to placement in front of homes only.
No more than $ 35,000
Total 2005/2006 $149,532
The following resolution was offered by Member Willcutt and supported by Member Pashby.
WHEREAS, 9 Mile Road between Marsh Road and Lindsey Road and South Damon Road between Marsh Road and 9 Mile Road located in Sec, 20 of Orangeville Township, Barry County; and
WHEREAS, 9 Mile Road and South Damon Road is being used by large trucks & other heavy equipment avoiding the extra mileage of using Keller Road to Lindsey Road; and
WHEREAS, the guardrail at 9 Mile and Lindsey Road is annually being damaged by these trucks not negotiating the tight turning radius to the south; and
WHEREAS, it is the duty of this Board to protect the integrity of the county roads in the best interest of the public as a whole.
NOW, THEREFORE, BE IT HEREBY RESOLVED AS FOLLOWS, to prohibit thru trucking on 9 mile Road between Marsh Road and Lindsey Road and South Damon Road between Marsh and 9 Mile Road and to post NO THRU TRUCKS signs at the corner of Marsh and 9 Mile, Marsh and South Damon and 9 Mile and Lindsey Road.
THEREFORE BE IT FURTHER RESOLVED, to file a copy of this Resolution with the Barry County Clerk, Michigan State Police and the Barry County Sheriffs Department
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
Bids for a Track Type Dozer were opened at 9:00 A.M.
Bidder Model Bid Trade-In
JDE Equipment Company JD700J $123,935.31 $17,500.00
Michigan Cat D5N $122,250.00 $35,000.00
Motion by Commissioner Pashby seconded by Commissioner Willcutt to table the Track Type Dozer bids for further study.
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
Bids for Tandem Axle Cab and Chassis were opened.
Bidder Model Bid
M & K Quality Truck Sales Volvo VHD $87,715.00
Duthler Truck Center Western Star 4900SA $97,895.00
Motion by Commissioner Pashby seconded by Commissioner Willcutt to table the bids for Tandem Axle Cab and Chassis for further study.
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
Bids for a Self Propelled Road Sweeper were opened.
Bidder Model Bid
AIS Construction Equipment Broce Broom RC-350 $32,500.00 Trade-In $6,000
Construction Machinery Company Superior DT80C $31,950.00
Colwell Equipment Company No Bid
Wolverine Tractor Superior DT80C $32,650.00
Motion by Commissioner Pashby seconded by Commissioner Willcutt to table the Self Propelled Road Sweeper bids for further study.
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
Bids for sale of a D7 Cat Dozer and Scraper Pan were opened.
Bidder Bid
Robert Russell $17,559.00
Allan Gregory Excavating $25,552.00
Hayenga Farms $ 3,110.00 Scraper Only
Gyuro, Inc. $15,555.00
Randy Rabe Construction $17,300.00
Motion by Commissioner Pashby seconded by Commissioner Willcutt to table bids for sale of the Road Commission’s D7 Cat Dozer and Scraper Pan for further study.
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
Motion by Commissioner Willcutt seconded by Commissioner Pashby authorizing the Road Commission’s Flexible Spending Plan be amended in the best interest for the Road Commission’s employees.
ROLL CALL: Yeas, Willcutt & Pashby
Nays, None
Motion Carried
Meeting adjourned at 10:20 A.M.
_________________________________ __________________________________
Chairman Secretary
May 17, 2005
The regular meeting of the Barry County Road Commission was called to order at 8:00 A.M. by Chairman Willcutt.
Members present: Willcutt, Dykstra, Pashby, and Managing Director Brad Lamberg,
The agenda for May 17, 2005 was approved.
The minutes of May 3, 2005 were approved as read by the Secretary.
Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $83,491.85
Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Check Name Amount
17501 C & N SUPPLY $28.01
17502 CHRIS BEBEAU BCRC $92.74
17503 NAPA AUTO PARTS $382.02
17504 WYOMING ASPHALT PAVING CO $1,043.46
17505 AIS CONST EQUIP CORP $28.84
17506 REGIONS INTERSTATE BILLING $1,018.16
17507 ALEXANDER HAMILTON INSTITUTE INC $38.25
17508 ALLTEL $197.28
17509 AM-DYN-IC FLUID POWER $146.25
17510 ARCH WIRELESS $45.70
17511 BEAVER RESEARCH COMPANY $54.00
17512 BESCO WATER TREATMENT INC $55.75
17513 BRAD LAMBERG $500.58
17514 CITY OF HASTINGS $369.82
17515 COGITATE INC $25.00
17516 CSI/GEOTURF, INC. $434.96
17517 DANIEL BURGHDOFF $200.00
17518 DORNBOS SIGN & SAFETY INC $1,160.69
17519 FIDLAR DOUBLEDAY INC $237.36
17520 FIDELITY INVESTMENTS $5,961.76
17521 FITZPATRICK’S $150.00
17522 FREEPORT NEWS/GEIGER PRINTERS $96.80
17523 GARY VANDECAR $309.48
17524 CHRIS BEBEAU BCRC $90.08
17525 GREAT LAKES GRAVEL & SAND $59.36
17526 HASTINGS ACE HARDWARE $104.98
17527 HEATHER SMITH $53.14
17528 JDE EQUIPMENT $21,900.00
17529 JERRYS TIRE SERVICE $159.24
17530 KENT OIL COMPANY, INC. $16,907.06
17531 KETCHUM MACHINE CO $100.00
17532 M&K QUALITY TRUCK CENTER $85.16
17533 MICHIGAN CAT $16,443.84
17534 MICHIGAN COMPANY INC $265.65
17535 MIKA, MEYERS, BECKETT & JONES $672.00
17536 MODEL COVERALL SERVICE $36.00
17538 NAPA AUTO PARTS $1,366.92
17539 NEAL’S TRUCK PARTS $1,043.37
17540 NEXTEL COMMUNICATIONS $359.47
Check Name Amount
17541 NORTHERN SAFETY CO. INC $503.94
17542 PENNOCK HOSPITAL $340.00
17543 PROFESSIONAL BENEFITS SERVICES $5,103.00
17544 PURITY CYLINDER GASES INC $356.84
17545 QUALITY STAFFING SOLUTION $627.38
17546 QUILL CORPORATION $354.38
17547 ROAD EQUIPMENT PARTS $614.08
17548 ROBERT RICHARDSON $90.44
17549 ROGER PASHBY $24.60
17550 SANISWEEP INC $360.00
17551 SOUTH KENT GRAVEL INC $174.49
17552 STANDARD INSURANCE CO. $1,090.36
17553 STATE SPRING ALIGNMENT & BRAKE $1,194.43
17554 ST. REGIS CULVERT INC $189.20
17555 TRACTOR SUPPLY COMPANY $69.98
17556 TRUCK & TRAILER SPECIALTIES $1,196.00
17557 VALLEY INDUSTRIAL PRODUCTS, INC $397.19
17558 WALKER, FLUKE, & SHELDON PLC $6,825.00
17559 WASTE MANAGEMENT OF MI $126.25
17560 WONCH BATTERY COMPANY $289.83
17561 WYOMING ASPHALT PAVING CO $4,237.92
17562 X-CEL CHEMICAL SPEC CO $154.40
Grand Total: $96,542.89
Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept the resolutions from Woodland, Hope, Rutland, and Castleton Townships.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Woodland Township Resolution
Now be it resolved that the Woodland Township Board has approved the following projects:
Jordan Road (near Rush Road) $37,800
Wellman Road (between Coats Grove and Davenport) $ 5,000
(with additional $1,000 for culverts if deemed necessary by BCRC)
Gravel (report less the amounts listed for above roads) $ 9,265
Chloride 1 pass 38% $ 8,320
Hope Township Resolution
At the May 9, 2005 regular meeting of the Hope Township Board of Trustees made the following decisions concerning Hope Township Gravel roads.
1. Prime and Tripe Seal for 500′ West of Kingsbury Road on Walldorff Road.
2. Ditch and Re-gravel for 300′ south of Peake Road on Wilkins Road.
Conditional on it being both sides of the road.
We have decided to wait on the other 3 intersections until next year.
Rutland Charter Township Resolution
Whereas, the Township Board is authorized to determine road projects to be completed within the Township, and
Whereas, The Township Board has determined the following paved road projects for fiscal year 2005:
Woodruff Road, Solomon Road to West State Road – Slag Seal $ 5,525
Irving Road (Third Year Final Seal) $ 4,100
Green Street, West M-37 Highway to Cook Road
– Rubberize and Resurface (FAS Projects) $35,000
Hammond Road, West State Road to 500′ North of Iroquois Trail – Slag Seal $ 8,840
Total Paved Road Expenditures $53,465
Whereas, the Township Board has determined the gravel road projects for fiscal year 2005:
2,364 cubic yards crushed gravel @ $5.50/yard $13,002
Distributed on roads listed on gravel road recommendation with the exception of the following roads:
(22) Whitmore Road – Sager to Goodwill
(23) Whitmore Road – Goodwill to Gun Lake Road
(17) Bowens Mill Road – Whitmore to Peets
(18) Oak Road – Whitmore to Bowens Mill
(30) Havens Road – Goodwill to Town Line
(47) Sager Road to Town Line – Stub West of Cedar Creek
Total Gravel Road Expenditure $13,002
Whereas, the Township Board has determined the chloride application project to be at a cost of $22,924.
1st application – @ 26% to be applied after the Barry County Road Commission has graded the roads smooth and asked not to pull the shoulders prior to this application.
1st application total – $11,462
2nd application – @ 26% to be applied after the Barry County Road Commission has graded the roads smooth and asked not to pull the shoulders prior to this application.
2nd application total – $11,462
Distributed on roads listed on the chloride recommendation.
Total Chloride Application Project $22,924
Now Therefore Be It Resolved that Rutland Charter Township Board does hereby authorize the road projects as listed.
Total Road Expenditures $89,391
Castleton Township Resolution
Due to budget constraints and the 5 year commitment on East State Road the Castleton Township Board approved the following expenditure on roads for 2005 as follows:
1. 2nd payment on 5 year commitment. $60,800
2. Road Gravel – crushed where best needed. $ 6,000
3. Chloride, one pass on all roads. $ 5,820
Total $72,620
If road conditions warrant it and budget allows a second application of chloride may be approved.
Apply the chloride later around the last of May.
Enclosed you will please find a petition for a scenic or nature tour route on Martin Road between Center Road and East State Road. The Township Board approved the request subject to approval and action by the Barry County Road Commission.
Signing request for Pine Lake Area tabled.
Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the use of CRA100 form, Permit To Work In Right Of Way.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Willcutt seconded by Commissioner Dykstra to approve the amended policy for Roadside Vegetation dated May 17, 2005.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Willcutt seconded by Commissioner Dykstra to approve the amended Plat Specifications dated May 17, 2005.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Public Hearing for Ickes Road is to be set for sometime in July at the Baltimore Township Hall.
Motion by Commissioner Willcutt seconded by Commissioner Dykstra to change the regular meeting scheduled for June 14, 2005 to June 16, 2005.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Meeting adjourned at 12:20 P.M.
_________________________________ __________________________________
Chairman Secretary
May 3, 2005
The regular meeting of the Barry County Road Commission was called to order at 8:00 A.M. by Chairman Willcutt.
Members present: Willcutt, Dykstra, and Managing Director Brad Lamberg. Pashby excused.
The agenda for May 3, 2005 was approved.
The minutes of April 19, 2005 was approved as read by the Secretary.
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $71,365.53
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to approve the bills for payment.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Check Name Amount
17424 DOUBLE A COOKIE COMPANY $69.35
17425 NAPA AUTO PARTS $330.69
17426 PRIORITY HEALTH $18,331.86
17427 PROFESSIONAL BENEFITS SERVICES $5,103.00
17428 WYOMING ASPHALT PAVING CO $1,773.69
17429 ADVANTAGE TITLE $365.00
17430 AFLAC $132.00
17431 ALEXANDER WALDEN $286.54
17432 ALFRED MARTZ $143.28
17433 ALLIED TRUCK EQUIP $167.69
17434 ARISTOCHEM, INC $556.02
17435 AUTO INTERIORS $65.00
17436 BARRY COUNTY TREASURER $45.91
17437 BERT KEELER $380.00
17438 BESCO WATER TREATMENT INC $30.50
17439 BETTY MOORE $98.28
17440 BILL SEIF CHEVROLET-BUICK INC $2,069.09
17441 BURKEY SALES & SERVICE $312.98
17442 DORNBOS SIGN & SAFETY INC $304.30
17443 CARPENTER GRAVEL INC $101.78
17444 CHARLES BENEDICT $286.54
17445 CHOICE ONE COMMUNICATIONS $239.88
17446 COGITATE INC $1,762.50
17447 COLEMAN AGENCY $60.00
17448 CONSUMERS ENERGY $3,585.25
17449 DALE W HUBBARD INC $1,375.00
17450 DIC CRAVEN $286.54
17451 DUTHLER TRUCK CENTER $310.69
17452 ELAN FINANCIAL SERVICES $360.97
17453 FIDELITY INVESTMENTS $5,460.81
17454 GAYLORD PENNINGTON $196.54
17455 GERALD CISLER $419.54
17456 GUARDIAN ALARM COMPANY $23.92
17457 HOWARD HOSTETLER $286.54
17458 HUGH MCPHERSON $143.28
17459 INDEPENDENT FUELING NETWORK $51.80
17460 JACK KINEMAN $286.54
17461 JAS NETWORKS INC $128.30
17462 JERRYS TIRE SERVICE $2,091.90
Check Name Amount
17463 KENNETH HURLESS $286.54
17464 KENNETH PRANSHKA $196.54
17465 KENT OIL COMPANY, INC. $15,958.53
17466 KENDALL PRANSHKA $143.28
17467 KETCHUM MACHINE CO $530.00
17468 LARRY MAUPIN $114.40
17469 LAWRENCE BARRY $8.50
17470 LAWSON PRODUCTS, INC $667.12
17471 M&K QUALITY TRUCK CENTER $97.83
17472 MICHIGAN CAT $13,028.17
17473 MICHIGAN COMPANY INC $28.29
17474 MICHAEL R KLUCK & ASSOCIATES $108.00
17475 MODEL COVERALL SERVICE $36.00
17476 NAPA AUTO PARTS $211.45
17477 NEAL’S TRUCK PARTS $3,432.63
17478 NORMAN JACK LENZ $374.54
17479 NORTHERN SAFETY CO. INC $50.54
17480 PATRICIA WOLF $328.44
17481 PAUL PRANSHKA $286.54
17482 PURITY CYLINDER GASES INC $97.58
17483 QUALITY STAFFING SOLUTION $942.38
17484 QUILL CORPORATION $46.08
17485 RICHARD RAYMOND $286.54
17486 ROAD EQUIPMENT PARTS $286.62
17487 ROBERT BAINES $286.54
17488 ROBERT NAGEL $604.71
17489 ROBERT RUSSELL $286.54
17490 ROBERT SLOCUM $114.40
17491 S A MORMAN & COMPANY $1,360.00
17492 SANISWEEP INC $1,650.00
17493 SBC $33.60
17494 SCOTT BUSTANCE $84.79
17495 STATE OF MICHIGAN $263.75
17496 STATE WIRE & TERMINAL $361.51
17497 ST. REGIS CULVERT INC $1,041.60
17498 WAYNE ROUSH $286.54
17499 WYOMING ASPHALT PAVING CO $2,371.70
17500 ZEP MANUFACTURING COMPANY $170.02
Grand Total: $94,485.74
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the 25A and 29A Slag bids off the table and award the bid to Brewer’s City Dock, Inc.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Slurry Seal bids off the table and award the bid to Pavement Restoration of Michigan.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Natural Aggregate bids off the table and award the 17 Series Natural Aggregate to Aggregate Industries and award the 31A Natural Aggregate to Meekhof’s Lakeside Dock, Inc.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Liquid Asphalt bids off the table and award the HFRS-2M bid to Bit Mat Products and award HFE-150 to Bit Mat Products and Asphalt Materials to be purchased in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Asphalt Paving bids off the table and award bid to Aggregate Industries, Kalamazoo.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Bituminous Mixtures bids off the table and award the bid to all suppliers and be purchased in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Treated Timber Structures off the table and award the bid to Krenn Bridge Company.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Corrugated Metal Culverts and Smooth Lined Plastic Culvert bids off the table and award the Galvanized, Poly Coated, and Aluminized to Jensen Bridge & Supply, and Smooth Lined Plastic to L.T. Elsey & Son, Inc.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Traffic Control Sign bids off the table and award the bid to Vulcan Signs, Inc.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to extend the bid and sign the proposal for the Road Commission’s 2005 Overband Crack Seal at a price of $1.129 per pound.
ROLL CALL: Yeas, Willcutt &Dykstra
Nays, None
Motion Carried
Rob Richardson and Scott Bond discussed equipment needs with the Board.
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take equipment bids for a Dozer, Self-Propelled Road Sweeper, and (1) 64,000 lb GVW Tandem Axle Cab and Chassis on May 31, 2005 at 9:00 A.M.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to extend the 2004 bid of $50,372.00 minus $2,130.00 for a 14 foot Monroe combination Dump/Spreader Body.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt authorizing Rob Richardson to buy a used Distributor for up to $14,000.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Willcutt seconded by Commissioner Dykstra to adopt the Unauthorized Release of Information Policy effective May 3, 2005.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
UNAUTHORIZED RELEASE OF INFORMATION POLICY
Employees of the Barry County Road Commission have an ongoing opportunity to access confidential information or records that are only available to the general public on a limited review or purchase basis. Much of the information processed by the Barry County Road Commission employees is confidential, and its release is governed by law; for example, driver record and vehicle ownership information. These laws mandate that personal information will not be disclosed to anyone unless that party is legally entitled to receive the information. Employees must not access or release information. These laws mandate that personal information will not disclosed to anyone unless that party is legally entitled to receive the information. Employees must not access or release information contained in the records and files of this department, including digital images or signatures, except in connection with their duties and only to authorize parties in accordance with work area procedures.
If an employee is approached to provide information inappropriately, including digital images and signatures, the employee must refuse to release the requested information and immediately advise supervision.
It is a very serious offense for an employee to access, release or use for personal purposes, confidential information obtained in the course of employment. A violation of this policy is just cause for disciplinary action up to an including dismissal. In addition, the Road Commission may request criminal charges to be filed against the employee, which could result in a felony conviction.
Meeting adjourned at 10:50 A.M.
_________________________________ __________________________________
Chairman Secretary