The regular meeting of the Barry County Road Commission was called to order at 3:00 P.M. by Chairman Fiala.

Members present:  Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.

The agenda for May 11, 2010 was approved.

The minutes of April 13, 2010 were approved as printed.

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Mike Boles talked to the Board on the issuing of R.O.W. Permits for Seismic Testing and the fee that the Road Commission charges.

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Motion was made and seconded to approve payroll for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

CHECK NAME AMOUNT

4/27/10                Barry County Road Commission                                    $77,276.99

5/11/10                Barry County Road Commission                                   $106,895.82

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Motion was made and seconded to approve the bills for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Check Name Amount

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Dave DeHaan with Walker, Fluke, Sheldon, DeHaan, CPA’s presented the 2009 Audit Report to the Board.

Motion was made and seconded to accept the 2009 Audit Report presented by Dave DeHaan.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded to approve the 2010 Budget Amendment #1.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Budget Amendment #1

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Rob Richardson discussed the purchase of a High Ranger unit with the Board.

Motion was made and seconded authorizing the purchase of a 2001 GMC Truck with 3126 Cat Engine for $15,000 or less and a 5TC-55 60’ 2 Man High Ranger Bucket unit for $15,000 or less from Kid Cars, Inc.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Motion was made and seconded authorizing Chairman Frank Fiala and Vice Chairman D. David Dykstra to sign the Michigan Department of Transportation Contract 10-5330, Job Number 103616, Control Section HPSL 08555, Federal Item Number RR6466 for R.O.W. Acquisition work along Finkbeiner Road from Patterson Road to approximately 1,060’ East of Cherry Valley Road.  This is an amendment to Contract 08-5373.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded authorizing Chairman Frank Fiala and Vice Chairman D. David Dykstra to sign the Michigan Department of Transportation Contract 10-5329, Job Number 89077, Control Section HPSL 08015, Federal Item Number RR6701 for R.O.W. Acquisition work along Finkbeiner Road from Cherry Valley Road to Whitneyville Road.  This is an amendment to Contract 09-5051.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded authorizing Chairman Fiala to sign the 2009 Act 51 Financial Report.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded to accept the Resolutions from Barry, Assyria, Rutland, and Orangeville Townships.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Barry Township Resolution

At the regular meeting of Barry Township Board, held April 13, 2010, the following Resolution was adopted.

There came before the board the following matter:

Now THEREFORE BE IT RESOLVED that the Township of Barry hereby agrees to the following road work to be done in the 2010/2011 fiscal year:

Gravel at Large                                                                       $           .00

Floria Road                             Full Seal                                  $42,270.00

M-43 to Gilkey lake Road

Osborne Road                         Full Seal                                  $22,765.00

M-43 to Floria Road

(2) applications @26% Chloride                                             $17,772.00

Total 2010/2011                                                                      $82,807.00

Assyria Township Resolution

WHEREAS:  The Assyria Township board has approved the following improvements as proposed by the Barry County Road Commission:

$21,530 for the dust control on gravel roads with two applications of 26% chloride double pass on most roads, including the frontage of houses on Curtis Road as in 2009.

Rutland Township Resolution:

WHEREAS, the Township Board is authorized to determine road projects to be completed within the township, and

WHEREAS, the Township Board, by the passing of this Resolution, does hereby agree to contract with the Barry County Road Commission for the sum of $65,000.00 per year for three (3) years for the maintenance of our Township roads.  The recommendations of the Barry County Road Commission shall be provided to the Rutland Charter Township Board prior to March 1^st of each year.  The Rutland Charter Township Board shall review and take Board action on the recommendations prior to May 1^st.  See attached document titled Rutland Charter Township Recommendations (2010-2012).

WHEREAS, The Township Board has determined that the State of Michigan pays no property taxes on State Land in the Yankee Springs Recreation Area:

WHEREAS, the Township Board has decided that no Township Funds will be expended on the maintenance of any gravel roads that run through the Yankee Springs Recreation Area unless they are inhabited by our residents.

NOW THEREFORE BE IT RESOLVED that the Rutland Charter Township Board does hereby authorize the three (3) contracts with the Barry County Road Commission for the sum of $65,000.00 per year to be renegotiated at the end of the 2012 road construction season for another 3 year cycle at that time.

2010 Construction Season

State Road                  City Limits to Airport Road   1.87 Miles       Full Seal          $27,495

Heath Road                 M-43 to M-37                         1.32 Miles       Full Seal          $20,879

McCann Road             M-37 north to Twp Line         0.52 Miles       Full Seal          $  7,540

Green Street                Cook Road to Heath Road     0.60 Miles       Full Seal          $13,445

Green Street                Cook Road to Heath Road     0.60 Miles       Crack Seal         BCRC

Woodruff Road          West State to Hammond Rd  2.22 Miles       Full Seal          $16,095

Gun Lake Road          M-179 to Twp Line                 4.13 Miles       Full Seal          $59,885

Airport Road               M-37 to State Road                1.39 Miles       Full Seal          $23,820

Tanner Lake Road      M-37 to Quimby Road           2.52 Miles       Crack Seal       $12,600

Pavement Marking      Per Report                                                       Paint                $  2,556

TOTAL                                                                                                                       $184,315

TOTAL BILLED IN 2010                                                                                         $  65,000

Carryover to 2011                                                                                                      ($119,315)

2011 Construction Season

Gravel (Township)      900 cyd @$6.50/yd                                                                $  5,850

Pavement Marking      As anticipated                                                                         $  5,049

TOTAL                                                                                                                       $10,899

TOTAL BILLED IN 2011                                                                                         $65,000

Carryover to 2012                                                                                                       $65,000

2012 Construction Season                                                                                                     0

Total Billed in 2012                                                                                                    $65,000

Orangeville Township Resolution:

Following information will review and authorize repairs and improvements as noted during our meeting with your office.  Orangeville Township board of trustees has reviewed and approved the projected repairs during our Budget Hearing held on March 30, 2010.

Road Repairs and Maintenance as proposed                                      $33,930

$64,206

Center & Edge Painting                                                                      $  3,021

Chloride – Dust Treatment two applications (if necessary)                $  4,745

Gravel Roads                                                                                      $         0

Total                                                                                                    $105,902

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Motion was made and seconded to extend the offer from December 22, 2009 of a voluntary layoff/early retirement for up to two people, based upon seniority if more are interested, until June 17, 2010.  Any employee that takes said layoff/early retirement may be compensated up to the calculated amount it could cost for a mandatory layoff.  This motion is to be retroactive and as of this date allows for one additional employee to take a voluntary layoff/early retirement due to one employee already participating.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Minutes of the Closed Sessions dated February 16, 2010 and February 24, 2010 were approved.

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Motion was made and seconded thanking Johnstown Township officials and residents for passing the Road Mileage proposal on May 4, 2010.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Meeting adjourned at 5:35 P.M.

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Chairman                                                                     Secretary