Below are the materials that the Barry County Road Commission will be bidding this year.  Separate sealed proposals for the bids will be received by the Barry County Road Commission until 10:00 a.m. on April 7, 2010 at which time the bids will be read aloud.

Official Newspaper Notice to Bidders

Please deliver bids to the Barry County Road Commission Office at

1725 West M-43 Hwy
P.O. Box 158
Hastings MI, 49058

MONDAY – FRIDAY

6:45 am – 3:15 pm

Members present:  Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.

The agenda for December 22, 2009 was approved.

The minutes of November 24, 2009 were approved with the following correction:

Motion was made and seconded authorizing the Barry County Road Commission to assist, but not write an enhancement grant for 5’ paved shoulders for roughly 16 miles of roads from Baseline Road to the City of Hastings.

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Motion was made and seconded to approve payroll for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission                                    $96,156.36

Barry County Road Commission – 12/8/09                    $76,438.40

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Motion was made and seconded to approve the bills for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Check Name Amount

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The regular meeting was closed and the Public Hearing for the 2010 Budget was opened at 3:04 P.M.

The Public Hearing for the 2010 Budget was closed and the regular meeting was called back to order at 3:07 P.M.

Motion was made and seconded to approve the 2010 Budget.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded to approve the 2009 Budget Amendment #4.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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There was a budget discussion with Hoot Gibson, Michael Brown, and the Barry County Road Commission Employees Association.

Motion was made and seconded to offer voluntary layoffs for up to two employees.  If more than two employees desire the voluntary layoff, seniority shall govern.  These voluntary layoffs will be made available through the end of January, 2010 or as extended.  If an employee opts to take a voluntary layoff, it will be considered permanent and the employee will be required to sign an agreement outlining the terms of said layoff.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded Whereas the Plat of Bayou Court in Section 30 of Yankee Springs Township, T3N, R10W, has been approved and 0.11 miles of Bayou Court in this plat have been constructed to our specifications,

Now Therefore Be It Resolved that the above road be accepted into the Barry County road system and the Board to assume maintenance of said road and add this road to our annual mileage certification sent to the Michigan Department of Transportation on 3-1-2010.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Motion was made and seconded that whatever wage adjustments the Employees Association receives for 2010 the Non-Association employees shall also receive.

ROLL CALL:  Yeas, Fiala & Dykstra

Nays, Solmes

Motion Carried

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Motion was made and seconded to replace motion made on November 24, 2009 for the purchase of Ford Pickup Trucks with two GMC Sierra 1500 Crew Cab 4 x 4 Pickups for $25,102.50 each.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Meeting adjourned at 4:20 P.M.

_________________________________                   __________________________________

Chairman                                                                     Secretary

Members present:  Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.

The agenda for November 24, 2009 was approved.

The minutes of November 10, 2009 were approved as read.

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Motion was made and seconded to approve payroll for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission                                    $78,533.85

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Motion was made and seconded to approve the bills for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Check Name Amount

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Current and future budget problems were discussed with the Board.

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Mark Erwin talked with the Board about bike trails and a possible enhancement grant.

Motion was made and seconded authorizing the Barry County Road Commission to be the Act 51 agency to write an enhancement grant for 5’ paved shoulders for roughly 16 miles of roads from Baseline Road to the City of Hastings.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Geoff Moffit talked with the Board on Finkbeiner mitigation and Pecks Pit mining.

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Rob Richardson discussed prices on pickups with the Board.

Motion was made and seconded to purchase two 2010 Ford F150 Pickups through the State Purchasing Plan for $23,375 and a third pickup if a trade in could be gotten of $18,000 or more for vehicle #1 Chevrolet Avalanche.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded accepting Bit Mat Products Emulsion 2009 bid prices to be extended for 2010.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made that no raises were to be given for the Non-Association employees in 2010.  Motion failed due to lack of support.

Meeting adjourned at 6:55 P.M.

_________________________________                   __________________________________

Chairman                                                                     Secretary

Members present:  Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.

The agenda for November 10, 2009 was approved.

The minutes of October 27, 2009 were approved as read.

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Motion was made and seconded to approve payroll for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission                                    $76,708.70

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Motion was made and seconded to approve the bills for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Check Name Amount

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Motion was made and seconded to change Insurance Broker from Mercer to Advantage Benefits Group.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Finkbeiner Road project update was given to the Board.

Motion was made and seconded to cancel the regular meeting of December 8, 2009.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded to change the regularly scheduled time of the Board Meeting of November 24, 2009 from 3:00 P.M. to 2:00 P.M.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Meeting adjourned at 4:40 P.M.

_________________________________                   __________________________________

Chairman                                                                     Secretary

Members present:  Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.

The agenda for October 27, 2009 was approved.

The minutes of October 13, 2009 were approved as printed.

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Motion was made and seconded to approve payroll for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission                                    $79,633.22

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Motion was made and seconded to approve the bills for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Check Name Amount

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Rob Richardson discussed equipment with the Board.

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Motion was made and seconded to accept the 2009 Financial Audit Quote from Walker, Fluke, and Sheldon not to exceed $9,000 for general audit and $1,500 for single audit.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Finkbeiner Road update was given to the Board by Managing Director Brad Lamberg.

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Motion was made and seconded to sign the Managing Director’s employee agreement for date of October 27, 2009 through September 30, 2013.  The Board and Managing Director Bradley Lamberg have decided that the Managing Director will not receive any pay increase solely due to the declining financial future of the Barry County Road Commission through at least 2010.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Meeting adjourned at 4:40 P.M.

_________________________________                   __________________________________

Chairman                                                                     Secretary

Members present:  Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.

The agenda for October 13, 2009 was approved.

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Wilcox & Associates gave the Board an update on the Finkbeiner/Crane Road Project.

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Motion was made and seconded to extend the Frontline Maintenance road side mowing contract through 2011 at a cost of $13,199.55 per mowing.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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The minutes of September 29, 2009 were approved as printed.

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Motion was made and seconded to approve payroll for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission                                       $75,437.55

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Motion was made and seconded to approve the bills for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Check Name Amount

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Motion was made and seconded to accept The Daltons brush spraying extension on the price for Tordon at $.634 per gallon for one year.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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ASMRC Ballots were discussed and voted on.

Motion was made and seconded to add a stop control at the intersection of Race Road and Church Road and a stop control at the intersection of Maple Road and Church Road.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Road Name Intersection Township Add/Remove

S.B. Race                        at Church          Irving                Add – Stop Sign

S.B. Maple                      at Church          Irving                Add – Stop Sign

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Meeting adjourned at 7:20 P.M.

_________________________________                   __________________________________

Chairman                                                                      Secretary

Members present:  Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.

The agenda for September 29, 2009 was approved.

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Drain Commissioner Russ Yarger talked with the Board about Drainage Districts on Lynn Drive and also on Coats Grove and North Martin Roads.

The following resolution was offered by Commissioner Solmes and seconded by Commissioner Dykstra,

BE IT RESOLVED, that the Barry County Board of Road Commissioners makes and causes to be filed this application to layout and designate a new country drain drainage district substantially as follows:

To the County Drain Commissioner of the County of Barry:

Your Petitioner makes application pursuant to their authority under Act No. 40, P.A. 1956, as amended, Chapter 13, MCL 280.327, and hereby respectfully asks you to undertake the proceedings under Chapter 4 (MCL 280.71 – 88) to layout and designate a county drainage district to be served by a proposed drain as described below which will properly drain the roads and lands in said district, the location of said drain to be tentatively described as follows, as may be finally determined by an engineer, to wit:

County of Barry, Township of Yankee Springs, Section 20:  along Lynn Drive with an outlet to Payne Lake.

Said drainage district to be tentatively identified as:  a portion of Mastenbrook’s Subdivision on Payne Lake and a portion of the northeast quarter of Section 20.

BE IT FURTHER RESOLVED, that your petitioner further respectfully declares that the laying out and designating of said drainage district and a drain to serve said district will benefit county roads; and,

BE IT FUTHTER RESOLVED, that the Board of Barry County Road Commissioners acknowledges that the County of Barry will be liable for a percentage of benefit to be derived by drainage of county roads; and,

THEREFORE, BE IT FURTHER RESOLVED, that the Chair and Secretary be and are hereby authorized and directed to execute this Resolution and Application for and on behalf of the Board of Barry County Road Commissioners and to file same with the Drainage Commissioner.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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The following resolution was offered by Commissioner Dykstra and seconded by Commissioner Solmes,

BE IT RESOLVED, that the Barry County Board of Road Commissioners makes and causes to be filed this application to layout and designate a new country drain drainage district substantially as follows:

To the County Drain Commissioner of the County of Barry:

Your Petitioner makes application pursuant to their authority under Act No. 40, P.A. 1956, as amended, Chapter 13, MCL 280.327, and hereby respectfully asks you to undertake the proceedings under Chapter 4 (MCL 280.71 – 88) to layout and designate a county drainage district to be served by a proposed drain as described below which will properly drain the roads and lands in said district, the location of said drain to be tentatively described as follows, as may be finally determined by an engineer, to wit:

County of Barry, Township of Castleton, Section 5:  beginning at the corner of Coats Grove and North Martin Roads and continuing in a southeasterly direction to Gravel Brook, ending at North Wellman Road.

Said drainage district to be tentatively identified as:  Castleton Township – a portion of the southeast quarter of Section 31 and a portion of Section 32.  Woodland Township – a portion of Section 5, 6 and 7.

BE IT FURTHER RESOLVED, that your petitioner further respectfully declares that the laying out and designating of said drainage district and a drain to serve said district will benefit county roads; and,

BE IT FUTHTER RESOLVED, that the Board of Barry County Road Commissioners acknowledges that the County of Barry will be liable for a percentage of benefit to be derived by drainage of county roads; and,

THEREFORE, BE IT FURTHER RESOLVED, that the Chair and Secretary be and are hereby authorized and directed to execute this Resolution and Application for and on behalf of the Board of Barry County Road Commissioners and to file same with the Drainage Commissioner.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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The minutes of September 15, 2009 were approved as printed.

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Motion was made and seconded to approve payroll for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission                                       $77,816.65

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Motion was made and seconded to approve the bills for payment.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Check Name Amount

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Doug Stalsonburg from Excel Engineering talked with the Board about Bayou Court.

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Cliff Halliday spoke to the Board about Pit Management.

Motion was made and seconded to extend the appointment of Cliff Halliday of Halliday Sand & Gravel as pit manager for the Barry County Road Commission and to authorize him to screen and process material at the cost stated in the letter dated September 21, 2009.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

*See letter in the Board Minutes Letters and Petitions File.

Motion was made and seconded to install weight limit signs for the Charlton Park Road Bridge over the Thornapple River at the following locations.

Road Name Intersection Township Add/Remove

N.B. Charlton Park        at M-79 Hwy    Hastings                Add – 42/63/76 on bridge ahead

N.B. Charlton Park         at Bridge            Hastings            Add – Weight Limit 42/63/76

S.B. Charlton Park          at Bridge            Hastings            Add – Weight Limit 42/63/76

S.B. Charlton Park         at Center Road  Hastings               Add – 42/63/76 on bridge ahead

S.B. Charlton Park          at River Road    Hastings            Add – 42/63/76 on bridge ahead

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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There was an update on the Finkbeiner Road Project.

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Motion was made and seconded to accept Michigan Chloride Sales extension on the price for Mineral Well Brine for the 2010 Dust and Ice Control Season for continuous application at $.17 a gallon.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Motion was made and seconded to change the October 13, 2009 Board Meeting’s time from 3:00 P.M. to 5:00 P.M.

ROLL CALL:  Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Meeting adjourned at 5:20 P.M.

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Chairman                                                                      Secretary