December 24, 2008 | Barry County Road Commission

The regular meeting of the Barry County Road Commission was called to order at 10:00 A.M. by Chairman Willcutt.

Members present: Willcutt, Fiala, and Dykstra.

The agenda for December 24, 2008 was approved.

The minutes of December 10, 2008 were approved as read by the Secretary.

______________________________________________________________________________

Motion was made and seconded to approve payroll for payment.

ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission $99,265.66

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Motion was made and seconded to approve the bills for payment.

ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala

Nays, None

Motion Carried

Check Name Amount

24081	FIRST ROW	33,000.00
24082	NAPA AUTO PARTS	868.72
24083	WILCOX PROFESSIONAL SERVICES LLC	40,752.30
24084	ALLIED TRUCK EQUIP	697.00
24085	AMERICAN MESSAGING	10.32
24086	ASR HEALTH BENEFITS	174.00
24087	BEVERLY MYERS	20.00
24088	BRAD LAMBERG	394.89
24089	BRIAN HEATH	500.00
24090	CHADWICK AND SHARON CASTINE	1,115.00
24091	CHARLTON PARK	7,279.56
24092	CHAD & MICHELLE VARTANIAN	148.00
24093	COGITATE INC	160.00
24094	DELTA COLLEGE	400.00
24095	DUECO INC	621.92
24096	EGLTECH	74.25
24097	ELECTRICAL TERMINAL SERVICE INC	96.92
24098	ERNIE’S AUTO	200.00
24099	FASTENAL COMPANY	257.52
24100	FIDELITY INVESTMENTS	7,532.64
24101	FIDELITY INVESTMENTS	375.00
24102	FIRE EXTINGUISHER SERVICE	329.40
24103	FIRST ROW	530.00
24104	FLEXFAB HORIZONS INT	5,380.00
24105	FRANK M FIALA	419.86
24106	GO GO AUTO PARTS, INC.	75.00
24107	HALLIDAY SAND & GRAVEL	10,264.60
24108	HASTINGS ACE HARDWARE	203.35
24109	KENITH HUBBELL	15.00
24110	KENT OIL COMPANY, INC.	15,641.70
24111	LINCOLN NATIONAL LIFE INSURANCE CO	120.38
24112	M&K QUALITY TRUCK CENTER	149.69
24113	MANPOWER OF HASTINGS	936.32
24114	MAXI MUFFLER PLUS	414.36
24115	MEEKHOF TIRE & SERVICE INC	2,121.00
24116	MICHIGAN CAT	28,118.62
24117	MIKE HULL	100.00
24118	MODEL COVERALL SERVICE	54.30
24119	NEAL’S TRUCK PARTS	244.73
Check	Name	Amount
24120	NEXT GENERATION	90.50
24121	NEXTEL COMMUNICATIONS	258.83
24122	PENNOCK HOSPITAL	352.00
24123	POWERNET GLOBAL COMMUNICATIONS	32.22
24124	PURITY CYLINDER GASES INC	745.36
24125	QUILL CORPORATION	126.03
24126	RANDY ROUSH	34.62
24127	ROAD EQUIPMENT PARTS	744.52
24128	ROB GARRETT	27.00
24129	ROBERT RICHARDSON	1,020.09
24130	ROTTMAN SALES INC	298.75
24131	ROY MOORE	20.00
24132	S A E INDUSTRIES, INC	3.40
24133	SCOTT BOND	27.00
24134	STATE INSTALLATION & SERVICE	1,304.68
24135	STATE WIRE & TERMINAL	120.26
24136	TRUCK & TRAILER SPECIALTIES	1,644.33
24137	VERMEER OF MICHIGAN INC	804.35
24138	WONCH BATTERY COMPANY	654.38
24139	WYKSTRA OIL COMPANY	101.42
24140	X-CEL CHEMICAL SPEC CO	269.70

	Checks Listed	168,475.79

Motion was made and seconded to approve Budget Amendment #5.

ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala

Nays, None

Motion Carried

			Amended
Revenues	BUDGET	Amendment	Budget
M.V.H.F.	4,499,874	88,031	4,587,905
Other State Funds	395,384	-263,384	132,000
Federal Funds	1,156,762	-736,762	420,000
Critical Bridge	430,768		430,768
County Appropriations	16,000		16,000
Township Contributions	1,797,855	-125,649	1,672,206
Other Governmental Contributions	103,173	-7,546	95,627
Other Contributions	2,250		2,250
Salvage Sales	11,000		11,000
Miscellaneous Sales	1,800	200	2,000
Interest Earned	50,000	-14,000	36,000
Property Rentals	7,105	-1,375	5,730
Equipment Rentals	2,408,000	82,000	2,490,000
Handling Charges	450		450
Purchase Discounts	6,000	-2,500	3,500
Gain/Loss Disp. Of Equipment	3,000		3,000
Depreciation & Depletion	450,000	-75,000	375,000
Equipment Retirements	0		0
Installment Leases	0		0
Trade-In Allowances	0		0
Insurance Refunds	112,484		112,484
Cash Over or Short	110		110
Permit Fees	22,000	-3,000	19,000


Total Revenues	11,474,015	-1,058,985	10,415,030

Expenditures
Local Construction	1,449,000	-879,000	570,000
Primary Preservation	1,110,000	-210,000	900,000
Local Preservation	180,000	70,000	250,000
Primary Routine Maintenance	2,116,734	388,266	2,505,000
Local Routine Maintenance	3,080,000	630,000	3,710,000
Equipment Expense Direct	835,000	365,000	1,200,000
Equipment Expense Indirect	288,000	137,000	425,000
Equipment Expense Operating	619,000	-44,000	575,000
Distributive Expense	1,353,366	-1,353,366	0
Interest Expense	0		0
Administrative Expense	446,000	64,000	510,000
Capital Expense	132,000		132,000
Maintenance Services Other Units	0	94,000	94,000
Note Payments	0		0

Total Expenditures	11,609,100	-738,100	10,871,000

Budgeted Net Revenues (Exp)	-135,085	-320,885	-455,970
Projected Fund Balance Prior Year	3,574,464		3,574,464
Projected Fund Balance	3,439,379	-320,885	3,118,494

______________________________________________________________________________

Motion was made and seconded that Rob Richardson has permission to find a used Skid steer and enter into a lease purchase agreement up to $25,000.

ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala

Nays, None

Motion Carried

______________________________________________________________________________

Motion was made and seconded to authorize Scott Civil Engineering to design four bridges:

North Avenue

Charlton Park over Thornapple River

Barger Road

Charlton Park

ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala

Nays, None

Motion Carried

______________________________________________________________________________

Meeting adjourned at 11:50 A.M.

_________________________________ __________________________________

Chairman Secretary