August 18, 2009 | Barry County Road Commission

The regular meeting of the Barry County Road Commission was called to order at 3:00 P.M. by Chairman Fiala.

Members present: Fiala, Dykstra, Solmes and Assistant Engineer Heather Smith.

The agenda for August 18, 2009 was approved.

The minutes of August 4, 2009 were approved as printed.

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Motion was made and seconded to approve payroll for payment.

ROLL CALL: Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission $106,685.03

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Motion was made and seconded to approve the bills for payment.

ROLL CALL: Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

Check Name Amount

25320	AMERICAN EXPRESS	1,352.04
25321	CITY OF HASTINGS	346.38
25322	KENT RUBBER SUPPLY CO.	706.83
25324	NAPA AUTO PARTS	999.04
25325	ALTO LP GAS COMPANY	90.45
25326	APPLIED INDUSTRIAL TECHNOLOGIES	470.81
25327	ARISTOCHEM, INC	676.00
25328	ARROW UNIFORM	57.12
25329	ASSOC. OF CTY RD SUPERINTENDENTS	360.00
25330	BARRY COUNTY INMATE WORK PROGRAM	1,260.00
25331	BJ HYDRAULICS INC.	80.00
25332	BLUE CARE NETWORK	18,036.14
25333	BURKEY SALES & SERVICE	358.84
25334	CONSUMERS ENERGY	14.55
25335	COUNTY RD ASSOCIATION SELF INS FUND	10,957.00
25336	CUMMINS BRIDGEWAY LLC	64.02
25337	DORNBOS SIGN & SAFETY INC	1,285.08
25338	DUTHLER TRUCK CENTER	3,048.56
25339	ELECTRIC MOTOR SERVICE	32.00
25340	FASTENAL COMPANY	2,321.17
25341	FIDELITY INVESTMENTS	7,896.48
25342	CHRIS BEBEAU BCRC	282.69
25343	GRAND RENTAL STATION	392.50
25344	HASTINGS ACE HARDWARE	95.28
25345	HASTINGS BANNER	25.14
25346	JAS NETWORKS INC	126.30
25347	KENT OIL COMPANY, INC.	2,086.57
25348	KENNETH SMITH INC	5,223.77
25349	LAKELAND ASPHALT CORP	417.78
25350	M & M Pavement Marking	26,706.55
25351	MAXI MUFFLER PLUS	120.00
25352	MCRCSIP	25.00
25353	MEEKHOF TIRE & SERVICE INC	2,690.25
25354	MICHIGAN CAT	6,064.34
25355	MICHIGAN CHLORIDE SALES LLC	1,689.56
25356	NAPA AUTO PARTS	141.69
25357	NEAL’S TRUCK PARTS	15,192.21
25358	NEXT GENERATION	100.00
25359	NEXTEL COMMUNICATIONS	266.60
Check	Name	Amount
25360	PENNOCK HOSPITAL	146.00
25361	PRESSURE CONNECTIONS CORP	180.51
25362	PURITY CYLINDER GASES INC	468.36
25363	ROBERT RICHARDSON	305.28
25364	SETH HOXWORTH	493.00
25365	SMITH WELDING & REPAIR	687.78
25366	STONECO OF MICHIGAN	77.44
25367	ST. REGIS CULVERT INC	4,182.90
25368	THERMO KING MICHIGAN INC	190.57
25369	TIREMAXX	1,031.25
25370	TRACTOR SUPPLY COMPANY	44.98
25371	VERNS REPAIR & SPORT	6.45
25372	WYOMING ASPHALT PAVING CO	1,275.69
	Checks Listed	121,148.95

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Leo and Shirley Hilaski and Lee Kooistera spoke with the Board about the drainage problems on Lynn Drive. The Board suggested they ask the County Drain Commissioner to look at the problem.

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The following preamble and resolution were offered by Member Solmes and supported by Member Fiala:

WHEREAS, a proposed Contract Re: Financing of Finkbeiner/Crane Road Bridge Project by and between the between the County of Barry, the Board of County Road Commissioners of the County of Barry (the “Road Commission”), the Village of Middleville, the Village of Middleville Local Development Finance Authority and the Township of Thornapple in the form attached hereto as Attachment 1 has been submitted to the Board of the County Road Commission; and

WHEREAS, the proposed Contract Re: Financing of Finkbeiner/Crane Road Bridge Project is in the best interest of the Road Commission.

NOW, THEREFORE, IT IS HEREBY RESOLVED THAT:

The Contract Re: Financing of Finkbeiner/Crane Road Bridge Project is hereby approved, together with all obligations of the Road Commission set forth therein, in the form attached hereto as Attachment 1.

The Chair of the Board of the County Road Commission and the Secretary are hereby authorized and directed to execute the Contract Re: Financing of Finkbeiner/Crane Road Bridge Project and to deliver the same on behalf of the Road Commission with such immaterial additions and deletions as shall be determined by the Chair and Secretary to be in the best interest of the Road Commission.

All resolutions or parts of resolutions in conflict herewith shall be in the same are hereby rescinded.

ROLL CALL: Yeas, Fiala and Solmes

Nays, None

Abstain, Dykstra

Motion Carried

Motion was made and seconded to authorize Frank Fiala to sign the Right of Entry for the Doris Squier Trust Property at 9225 Finkbeiner Road and Bradley Lamberg to sign the Real Estate Buy and Sell Agreement for the Doris Squire Trust property at 9225 Finkbeiner Road.

ROLL CALL: Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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An update was given on the Finkbeiner/Crane Road Project.

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Motion was made and seconded to adopt the new Permit Fee Schedule.

ROLL CALL: Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

PERMIT TYPE PERMIT FEE GEN LIAB AUTO LIAB

UTILITIES-

Blanket Maintenance and Service Permit $50.00/year $1,000,000 $500,000

(1 year permit for overhead services only)

Overhead Installation $30.00/mile $1,000,000 $500,000

Underground Installation $50.00/mile $1,000,000 $500,000

Drop work including one road bore $40.00/each $1,000,000 $500,000

Boring/Jacking under Roads $30.00/bore $1,000,000 $500,000

Open Cuts on Gravel Roads $200/cut $1,000,000 $500,000

Open Cuts on Paved Roads $1500/cut² $1,000,000 $500,000

Open Cuts <24” wide on Paved Roads up to 30.00/cut³ $1,000,000 $500,000

Tree Removal & Trimming None $1,000,000 $500,000

Temporary Road Closures Cost $1,000,000 $500,000

Seismic Testing $100.00 $1,000,000 $500,000

DRIVEWAYS-

Field, Residential, Private & Commercial $35.00/drive $1,000,000 $500,000

PLATS-(Includes Prelim., Inspection, Final)

Plats without New Roads See Plat Specifications $1,000,000 $500,000

Plats with New Roads See Plat Specifications $1,000,000 $500,000

OVERSIZED VEHICLES, LOADS OR DWELLINGS-

Blanket Permit $100.00/year $1,000,000 $500,000

(1 year permit subject to seasonal limitations)

Single Move $25.00/move $1,000,000 $500,000

This fee schedule is for office use only and is subject to change.

Multiple activities on a single permit will be charged multiple fees in accordance with this fee schedule.

Any issues regarding permit fees listed above or any other permit are subject to the discretion of the Managing Director.

¹Certificate of Insurance must name the Board of County Road Commissioners of Barry County, the Barry County Road Commission and all employees of the Barry County Road Commission as additional insured on the general liability policy.

¹The person/company performing the permitted work shall furnish the insurance’s. Statutory Worker’s Compensation is required for all employees being paid for permitted work.

Permit Fee Schedule Cont.

²Applicant may apply to the Road Commission for reimbursement of this fee two years after performing the open cut. The Road Commission may, at its discretion, reimburse from $0.00 to $1300.00 of the fee depending on the condition of the repaired cut and investment by the Road Commission into fixing the open cut. Cutoff for applying for reimbursement is three years after completion of the work.

³Determined based on benefit to county roads

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Representatives from JDE Equipment and Wolverine Tractors spoke to the Board in reference to used equipment.

Motion was made and seconded to purchase the following from Wolverine Tractor:

Two used 2003 Volvo G720 Motor Graders with two Snow Wings for $67,200/each less $35,000/each for trade in of one 1986 Caterpillar Motor Grader (BCRC #154) and one 1999 Champion Motor Grader (BCRC #156), also less $2,500/each for Snow Wings.

One used 2007 Volvo L150E Loader for $159,500 less $55,000 trade in of one 1995 Caterpillar Loader (BCRC #217)

$67,200 – Motor Grader $159,500 – Loader

-$35,000 – Trade In -$55,000 – Trade In

– $2,500 – Snow Wings $104,500

$29,700

x 2

$59,400

Total cost = $163,900.

ROLL CALL: Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Roy Hunter, Chip Hunter, and Ken Hunter spoke to the Board about the Seasonal Part of Parmalee Road and what options there are to make it more passable.

Motion was made and seconded to table the discussion until a later date so consideration can be given to the options to make it more passable.

ROLL CALL: Yeas, Fiala, Dykstra, & Solmes

Nays, None

Motion Carried

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Meeting adjourned at 6:00 P.M.

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Chairman Secretary