The regular meeting of the Barry County Road Commission was called to order at 7:30 A.M. by Chairman Fiala
Members present: Fiala, Solmes, Dykstra and Managing Director Bradley Lamberg.
The agenda for March 1, 2016 was approved.
The minutes of February 16, 2016 were approved as printed.
______________________________________________________________________________
Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
2/25/16 Barry County Road Commission $92,154.60
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Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Check Name Amount
2/23/16
| 35549 | Graff Truck Center | 24,625.00 | ||
| 2/25/16 | ||||
| 35550 | Adams Remco Inc | 585.21 | ||
| 35551 | Alta Construction Equipment | 2,540.13 | ||
| 35553 | American Express | 8,214.08 | ||
| 35554 | BJ Hydraulics Inc. | 15.02 | ||
| 35555 | Chris BeBeau BCRC | 341.33 | ||
| 35556 | Consumers Energy | 6,582.56 | ||
| 35557 | County Road Association | 58.83 | ||
| 35558 | Dan Zeeff | 25.00 | ||
| 35559 | Hastings Ace Hardware | 71.01 | ||
| 35560 | Ketchum Machine Co | 245.00 | ||
| 35561 | Lincoln National Life Ins | 146.60 | ||
| 35562 | Lyden Oil Company | 1,674.09 | ||
| 35563 | Michael R Kluck & Associates | 82.50 | ||
| 35564 | Mika, Meyers, Beckett & Jones | 3,812.75 | ||
| 35565 | NBT Screen Printing & Embroider | 133.00 | ||
| 35566 | O’Reilly Auto Parts | 87.98 | ||
| 35567 | Petersen Oil Inc | 11,360.78 | ||
| 35568 | Priority Health | 17,492.80 | ||
| 35569 | Professional Benefits Services | 601.50 | ||
| 35570 | Purity Cylinder Gases Inc | 1,413.90 | ||
| 35571 | Road Equipment Parts | 97.00 | ||
| 35572 | Southern MI Rd Comm F & Hr Ass | 20.00 | ||
| 35573 | Spectrum Health – Pennock | 109.00 | ||
| 35574 | State Of Michigan | 17.58 | ||
| 35575 | State Wire & Terminal | 195.09 | ||
| 35576 | Unum | 303.80 | ||
| 35577 | Verns Repair & Sport | 97.00 | ||
|
Check |
Name |
Amount |
||
| 35578 | Winter Equipment Company | 8,047.00 | ||
| Sub-Total | 64,370.54 | |||
| Total | 88,995.54 | |||
_____________________________________________________________________________
Motion was made and seconded to accept Hope Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
The Hope Township Board of Trustees has approved the following new projects in our budget for Hope Township for 2016:
Dust control same application as last year $15,000 budget
Line Painting $243
Kinsbury Road edge & full slag seal $78,053
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Motion was made and seconded, WHEREAS, the County Road Commission for Barry County has five bridges that are in need of replacement due to their poor physical condition. The bridges in order of replacement priority are:
- Structure Number 559, North Avenue over Wabascon Creek, Replacement.
- Structure Number 560, Charlton Park Road over Little Thornapple River, Replacement.
- Structure Number 566, Barger Road over Mud Creek, Replacement.
- Structure Number 567, River road over Thornapple River, (PM) Deck repair.
- Structure Number 569, Center Road over Thornapple River, (PM) Deck Repair.
WHEREAS, the County Road Commission for Barry County has reviewed the applications requesting funds for the construction cost of replacing said bridges. Furthermore, the County Road Commission of Barry County understands that they:
- Must pay five percent of the as-bid construction cost and the entire cost of all engineering services and right of way.
- Must agree to have sufficient funds to pay their share of the costs for construction in fiscal year 2019.
NOW, THEREFORE, BE IT RESOLVED that the County Road Commission for Barry County hereby approves the filing of the said application with the Michigan Department of Transportation requesting funds through their local bridge program for the replacement of the five bridges. Further that we are actively seeking their participation in the replacement of the bridges.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
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Motion was made and seconded to sign the MDOT Plan Cover Letters for Federal Aid Job #120206 for Chip Sealing North Avenue, Finkbeiner Road, Charlton Park Road, and Yankee Springs Road.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
The following material bids were opened on February 18, 2016 at 10:30 A.M.
Culverts:
| Bid Items | Units | Contech ES Zeeland, MI | Jensen Bridge Sandusky, MI | Cadillac Culvert Cadillac, MI | Haviland DP Haviland, OH | St. Regis Culvert Charlotte, MI |
| 12″ 16ga CMP – 2oz Zinc-Galv | ft | NO BID | $5.25 | $5.20 | NO BID | $5.20 |
| 12″x12″ Band 2oz Zinc-Galv | ea | NO BID | $9.19 | $10.00 | NO BID | $9.10 |
| 15″ 16ga CMP – Aluminized | ea | NO BID | $7.23 | $7.20 | NO BID | $7.10 |
| 15″X12″ Band – Aluminized | ea | NO BID | $12.65 | $12.00 | NO BID | $11.75 |
| 18″ 16ga CMP – Aluminized | ea | NO BID | $8.73 | $8.70 | NO BID | $8.65 |
| 18″X24″ Band – Aluminized | ea | NO BID | $17.46 | $15.25 | NO BID | $17.30 |
| 24″ 14ga CMP – Aluminized | ea | NO BID | $14.13 | $14.10 | NO BID | $14.05 |
| 24″X24″ Band – Aluminized | ea | NO BID | $28.16 | $24.70 | NO BID | $28.10 |
| 12″ SLCPP | ea | $5.80 | $6.56 | NO BID | $4.381 | $5.50 |
| 12″ SLCPP – Split Coupler | ea | NO BID | NO BID | NO BID | $5.920 | NO BID |
| 15″ SLCPP | ea | $6.96 | $8.25 | NO BID | $5.608 | $7.45 |
| 15″ SLCPP – Split Coupler | ea | NO BID | NO BID | NO BID | $8.490 | NO BID |
| 18″ SLCPP | ea | $8.70 | $12.87 | NO BID | $8.542 | $10.20 |
| 18″ SLCPP – Split Coupler | ea | NO BID | NO BID | NO BID | $11.130 | NO BID |
| 24″ SLCPP | ea | $11.02 | $19.79 | NO BID | $13.556 | $17.00 |
| 24″ SLCPP – Split Coupler | ea | NO BID | NO BID | NO BID | $17.370 | NO BID |
| NO BIDS FOR CONCRETE PIPE | ||||||
| SLCPP 12″ X 30′ | ea | NO BID | NO BID | NO BID | $4.381 | NO BID |
| Discounts | 0.50% | 1.00% | 1.00% | |||
Motion was made and seconded to award the Culvert bid to Haviland for plastic pipe and all bidders for corrugated metal pipe for the sizes bid. Quotes will still be taken for larger sizes.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
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Pavement Marking
| Bid Items | Bid Quantity | Units | Michigan Pavement Markings LLC Wyoming, MI | PK Contracting Lake City, MI | ||||
| Unit Rate | Item Total | Unit Rate | Item Total | |||||
| 4″ White Line | 500,000 | ft | $0.0410 | $20,500.00 | $0.0437 | $21,850.00 | ||
| 4″ Yellow Line | 1,000,000 | ft | $0.0410 | $41,000.00 | $0.0437 | $43,700.00 | ||
| Total Bid | $61,500.00 | $65,550.00 | ||||||
Motion was made and seconded to award the Pavement Marking bid to Michigan Pavement Markings LLC.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
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| SCRAPER BLADES | ST REGIS CULVERT | ST REGIS CULVERT | SCRAPER BLADES | ST REGIS CULVERT | ST REGIS CULVERT | |
| 3/4″x8″x72″ SCRAPER BLADES | Delivered | Pick Up | Delivered | Pick Up | ||
| 3/4″x8″x84″ GRADER BLADES | ||||||
| QTY: 250-500 | QTY: 1-50 | |||||
| 3 Months | $83.58 | $83.58 | 3 Months | $98.56 | $108.46 | |
| 6 Months | $91.50 | $91.50 | 6 Months | $121.10 | $121.10 | |
| 12 Months | N/B | N/B | 12 Months | N/B | N/B | |
| QTY: 500-1000 | QTY: 50-100 | |||||
| 3 Months | $83.58 | $83.58 | 3 Months | $98.56 | $98.60 | |
| 6 Months | $91.50 | $91.50 | 6 Months | $121.10 | $121.10 | |
| 12 Months | N/B | N/B | 12 Months | N/B | N/B | |
| QTY: 1000-1500 | QTY: 100 – 500 | |||||
| 3 Months | $83.58 | $83.58 | 3 Months | $98.56 | $98.60 | |
| 6 Months | $91.50 | $91.50 | 6 Months | $110.25 | $110.25 | |
| 12 Months | N/B | N/B | 12 Months | N/B | N/B | |
| QTY: 1500-2000 | QTY: 500-1000 | |||||
| 3 Months | $83.58 | $83.58 | 3 Months | $98.56 | $98.60 | |
| 6 Months | $91.50 | $91.50 | 6 Months | $110.25 | $110.25 | |
| 12 Months | N/B | N/B | 12 Months | N/B | N/B | |
| 3/4″x8″x72″ SERRATED BLADES | ||||||
| QTY: 0-250 | ||||||
| 3 Months | $122.70 | $122.70 | ||||
| 6 Months | $130.50 | $130.50 | ||||
| 12 Months | N/B | N/B | ||||
| QTY: 250-500 | ||||||
| 3 Months | $116.70 | $116.70 | ||||
| 6 Months | $130.50 | $130.50 | ||||
| 12 Months | N/B | N/B | ||||
| QTY: 500-1000 | ||||||
| 3 Months | $116.70 | $116.70 | ||||
| 6 Months | $130.50 | $130.50 | ||||
| 12 Months | N/B | N/B | ||||
| QTY: 1000-1500 | ||||||
| 3 Months | $116.70 | $116.70 | ||||
| 6 Months | $130.50 | $130.50 | ||||
| 12 Months | N/B | N/B |
Motion was made and seconded to award the 3 month Scraper Blade bid to St. Regis Culvert.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Asphalt Paving:
| Bid Items | Rieth Riley Const. Co., Inc. Ada, MI | Michigan Paving & Materials Kzoo, MI | Lakeland Asphalt Battle Creek, MI | Superior Asphalt GR, MI | |
| Option #1 – County Wide | |||||
| Traffic Control | $25,526.30 | $49,230.00 | $25,000.00 | $58,309.00 | |
| Milling | $12,720.00 | $8,930.00 | $11,000.00 | $10,000.00 | |
| Shoulder Gravel (CIP) | $218,960.00 | $179,625.40 | $195,500.00 | $218,960.00 | |
| Shoulder widening (13A HMA) | $192,484.92 | $193,313.01 | $260,695.00 | $208,556.00 | |
| Hand Patching (36A HMA) | $62,745.00 | $40,000.00 | $29,000.00 | $55,000.00 | |
| Wedging (36A HMA) | $345,350.00 | $375,000.00 | $290,000.00 | $325,000.00 | |
| Approach Paving (36A HMA) | $114,720.00 | $80,000.00 | $58,000.00 | $80,000.00 | |
| Mainline Paving (36A HMA) | $2,114,204.50 | $2,128,999.00 | $2,043,050.00 | $2,219,175.00 | |
| Total Option #1 | $3,086,710.72 | $3,055,097.41 | $2,912,245.00 | $3,175,000.00 | |
| Option #2 – Quadrants | |||||
| North-East Quadrant | |||||
| Traffic Control | $6,673.40 | $6,458.00 | $6,500.00 | $14,522.00 | |
| Milling | $3,125.00 | $2,192.50 | $4,000.00 | $2,500.00 | |
| Shoulder Gravel (CIP) | $69,748.00 | $55,524.39 | $62,275.00 | $69,748.00 | |
| Hand Patching (36A HMA) | $15,686.25 | $10,000.00 | $7,500.00 | $11,250.00 | |
| Wedging (36A HMA) | $102,750.00 | $112,500.00 | $90,000.00 | $93,000.00 | |
| Approach Paving (36A HMA) | $26,680.00 | $20,000.00 | $15,000.00 | $18,750.00 | |
| Mainline Paving (36A HMA) | $630,274.00 | $665,022.55 | $626,100.00 | $605,230.00 | |
| Total NE Quadrant | $854,936.65 | $871,697.44 | $811,375.00 | $815,000.00 | |
| North-West Quadrant | |||||
| Traffic Control | $7,506.91 | $26,900.00 | $7,000.00 | $14,415.00 | |
| Milling | $4,375.00 | $3,290.00 | $4,900.00 | $3,500.00 | |
| Shoulder Gravel (CIP) | $74,536.00 | $56,540.88 | $66,550.00 | $74,536.00 | |
| Shoulder widening (13A HMA) | $118,110.00 | $122,415.30 | $161,925.00 | $123,825.00 | |
| Hand Patching (36A HMA) | $18,823.50 | $12,000.00 | $8,850.00 | $13,500.00 | |
| Wedging (36A HMA) | $119,875.00 | $131,250.00 | $103,250.00 | $108,500.00 | |
| Approach Paving (36A HMA) | $40,152.00 | $28,000.00 | $20,650.00 | $26,250.00 | |
| Mainline Paving (36A HMA) | $734,502.84 | $783,024.39 | $743,577.00 | $730,974.00 | |
| Total NW Quadrant | $1,117,881.25 | $1,163,420.57 | $1,116,702.00 | $1,095,500.00 | |
| South-East Quadrant | |||||
| Traffic Control | $4,839.69 | $4,172.00 | $4,000.00 | $15,817.00 | |
| Milling | $2,100.00 | $1,251.00 | $3,000.00 | $3,000.00 | |
| Shoulder Gravel (CIP) | $29,316.00 | $28,091.01 | $26,175.00 | $33,504.00 | |
| Hand Patching (36A HMA) | $12,549.00 | $8,000.00 | $5,500.00 | $12,500.00 | |
| Wedging (36A HMA) | $37,135.00 | $37,500.00 | $27,500.00 | $33,500.00 | |
| Approach Paving (36A HMA) | $17,208.00 | $12,000.00 | $8,250.00 | $12,750.00 | |
| Mainline Paving (36A HMA) | $279,978.34 | $260,061.36 | $241,285.00 | $293,929.00 | |
| Total SE Quadrant | $383,126.03 | $351,075.37 | $315,710.00 | $405,000.00 | |
| South-West Quadrant | |||||
| Traffic Control | $6,506.69 | $11,700.00 | $5,000.00 | $22,043.00 | |
| Milling | $3,125.00 | $2,192.50 | $4,000.00 | $5,000.00 | |
| Shoulder Gravel (CIP) | $45,332.00 | $39,455.03 | $40,475.00 | $51,808.00 | |
| Shoulder widening (13A HMA) | $74,368.00 | $70,905.24 | $98,770.00 | $81,340.00 | |
| Hand Patching (36A HMA) | $15,686.25 | $10,000.00 | $7,000.00 | $15,625.00 | |
| Wedging (36A HMA) | $85,625.00 | $93,750.00 | $70,000.00 | $83,750.00 | |
| Approach Paving (36A HMA) | $28,680.00 | $20,000.00 | $14,000.00 | $21,250.00 | |
| Mainline Paving (36A HMA) | $469,577.79 | $455,851.55 | $436,744.00 | $514,734.00 | |
| Total SW Quadrant | $728,900.73 | $703,854.32 | $675,989.00 | $795,550.00 | |
| Alternate #1 – BCRC Supplies Shoulder Gravel | |||||
| Shoulder Gravel (CIP) – DEDUCT/CYD | -$10.00 | -$11.00 | -$8.00 | -$8.00 | |
Motion was made and seconded to award the North-East, South-East, and South-West quadrants to Lakeland Asphalt and to award the North-West quadrant to Superior Asphalt.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Liquid Asphalt:
| MSOP Asphalt Emulsion Prime | HFRS-2BCRC | SS-1H Asphalt Emulsion | |||||
| Bidder | |||||||
| Bit Mat Products South Bend, IN | $2.2500 | $1.4785 | $1.8500 | ||||
| Michigan Paving & Materials Co. Monroe, MI | NO BID | $1.4900 | NO BID | ||||
| Asphalt Materials Inc. Oregon, OH | NO BID | $1.7983 | $2.0000 | ||||
| Prices all per gallon | |||||||
Motion was made and seconded to award the Liquid Asphalt bid to Bit Mat Products.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
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Crack Seal Blocks
| Bid Items | Units | Surface Coatings Auburn Hills, MI | Seal Master Romulus, MI | Sherwin Industries, Inc. Milwaukee, WI |
| MDOT Overband | lb | $0.395 | ||
| PolyFiber OH | lb | $0.446 | ||
| Poly Fiber Type 3 | lb | $0.485 | ||
| Asphalt Rubber Plus Type II | lb | $0.435 | ||
| Right Pointe Crackmaster 3405 | lb | $0.4495 |
Motion was made and seconded to award the Crack Seal Block bid to all bidders and purchase in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Bituminous Mixtures
| Bid Items | Units | Wyoming Asphalt Plainwell, MI | Lakeland Asphalt Battle Creek, MI | Michigan Paving & Materials Kalamazoo, MI | Superior Asphalt Grand Rapids, MI |
| 36A Picked up at the plant | ton | $48.00 | $49.75 | $54.00 | $53.00 |
| Trucking to NW quadrant | ton | $8.75 | $17.00 | $8.50 | NO BID |
| Trucking to NE quadrant | ton | $8.75 | $17.00 | $10.50 | NO BID |
| Trucking to SW quadrant | ton | $7.75 | $15.00 | $6.75 | NO BID |
| Trucking to SE quadrant | ton | $7.75 | $15.00 | $8.00 | NO BID |
Motion was made and seconded to award the Bituminous Mixture bid to all bidders and purchase in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Dust Control
| Michigan | S & M | ||
| Chloride | Liquid | ||
| Sales, LLC | Tire Fill, Inc. | ||
| Mineral Well Brine | Mineral Well Brine | ||
| Min % dust palliative | 32.20% | 27.50% | |
| Calcium Chloride | 21% (W/V) | 14.80% | |
| Magnesium Chloride | 3% (W/V) | 2.90% | |
| Other: | Potassium | 1% (W/V) | 0.19% |
| Sodium Chloride Max | 7.2% (W/V) | 9.61% | |
| Specific gravity | 1.26 | 1.23 | |
| Notes | 9,500 gal min load | ||
| 1% 10 Days, Net 30 | |||
| Assyria | $0.1595 | $0.1000 | |
| Barry | $0.1595 | $0.1200 | |
| Carlton | $0.1595 | $0.1200 | |
| Castleton | $0.1595 | $0.1300 | |
| Hope | $0.1595 | $0.1400 | |
| Irving | $0.1595 | $0.1400 | |
| Johnstown | $0.1595 | $0.1400 | |
| Orangeville | $0.1595 | $0.1400 | |
| Prairieville | $0.1595 | $0.1200 | |
| Thornapple | $0.1595 | $0.1400 | |
| Woodland | $0.1595 | $0.1400 | |
| Yankee Springs | $0.1595 | $0.1250 |
Motion was made and seconded to award the Dust Control bid to all bidders and purchase in the best interest of the Township.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Signs:
| Bid Items | Units | Osburn Associates Inc. | Vulcan Signs Foley, AL | Dornbos Signs, Inc Charlotte, MI |
| R1-1 Stop – 30″ | ea | $21.88 | $21.83 | $22.37 |
| R1-1 Stop – 36″ | ea | $31.51 | $31.64 | $32.22 |
| R1-2 Yield – 36″ | ea | $17.01 | $15.67 | $17.15 |
| R2-1 Speed Limit – 24″x30″ | ea | $18.90 | $18.60 | $19.06 |
| W Series Warning – 30″ B on Y | ea | $23.63 | $23.04 | $23.80 |
| W Series Warning – 36″ B on Y | ea | $23.63 | $33.46 | $34.20 |
| W1 (6 or 7) T. Arrow – 48″x24″ | ea | $30.24 | $29.90 | $30.40 |
| W1-8 Chevron – 18″x24″ | ea | $11.34 | $11.11 | $11.40 |
| W3-1 Stop Ahead Symbol – 30″ | ea | $24.25 | $23.89 | $30.47 |
| W3-1 Stop Ahead Symbol – 36″ | ea | $34.92 | $34.30 | $43.70 |
| W13-1 Adv. Speed – 18″x18″ | ea | $8.73 | $9.18 | $8.55 |
| Road Name Blank – 9″x24″ | ea | $8.82 | $9.22 | $10.00 |
| Road Name Blank – 9″x30″ | ea | $11.03 | $11.51 | $12.47 |
| Road Name Blank – 9″x36″ | ea | $13.23 | $13.82 | $15.00 |
| Road Name Blank – 9″x42″ | ea | $15.41 | $16.09 | $17.47 |
Motion was made and seconded to award the Traffic Control Sign Bid to all bidders and purchase in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded to meet in closed session to consider a written communication from the Road Commission Attorney, which is subject to the attorney-client privilege and, as such, is exempt from disclosure under the Michigan Freedom of Information Act.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Motion was made and seconded to open the Board Meeting back up to the public.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Motion was made and seconded to cancel the regularly scheduled meetings of March 15, 2016, April 5, 2016 and April 19, 2016 and to reschedule the April meetings for April 11, 2016 at 7:30 A.M.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 10:05 A.M.
_________________________________ __________________________________
Chairman Secretary
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