Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for October 15, 2024 was approved.
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Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – October 1, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
10/10/24 Barry County Road Commission Payroll $143,719.26
Bills:
10/10/24
| Check Number | Vendor Name | Check Amount |
| 46686 | Aaron Boeske | $88.00 |
| 46687 | Barbara Sue Hanneman | $200.00 |
| 46688 | Behrens LTD | $51.00 |
| 46689 | Bert Keeler | $380.00 |
| 46690 | Black Gold Holdings LLC | $622.38 |
| 46691 | Brandy Casey | $80.00 |
| 46692 | Brian Donnini | $80.00 |
| 46693 | Bronson HelpNet | $283.50 |
| 46694 | C2 Excavating, LLC | $84,294.00 |
| 46697 | Capital One Bank | $15,578.27 |
| 46698 | Carleton Equipment Co | $615.55 |
| 46699 | Catherine Slocum | $276.28 |
| 46700 | CDW Government | $14,395.21 |
| 46701 | Charles Benedict | $552.54 |
| 46702 | Cherry Valley Plumbing & Elec. | $425.50 |
| 46703 | Chris BeBeau | $80.00 |
| 46704 | Chrouch Communications, Inc. | $360.00 |
| 46705 | City Of Hastings | $848.04 |
| 46706 | Consumers Energy | $1,726.55 |
| 46707 | County Road Association | $15,760.46 |
| 46708 | Culligan Water Conditioning | $245.55 |
| 46709 | Customized Cleaning Serv, Inc. | $312.00 |
| 46710 | D & K Truck Company | $2,065.25 |
| 46711 | David Liddell | $80.00 |
| 46712 | Delta Dental | $52.52 |
| 46713 | Dylan Kennedy | $198.35 |
| 46714 | Frontline Maintenance & Serv. | $26,462.75 |
| 46715 | Gary Vandecar | $604.71 |
| 46716 | Granger | $173.88 |
| 46717 | H.S.V. Redi-Mix | $230.58 |
| 46718 | Hall’s Septic | $190.00 |
| 46719 | Hastings Ace Hardware | $214.95 |
| 46720 | Jake Welch | $80.00 |
| Check Number | Vendor Name | Check Amount |
| 46721 | John Deere Financial | $780.40 |
| 46722 | Kendall Pranshka | $276.28 |
| 46723 | Kimball Midwest | $631.28 |
| 46724 | Lakeland Asphalt Corp | $4,590.08 |
| 46725 | Larry Maupin | $552.54 |
| 46726 | Leaping Lizards | $240.00 |
| 46727 | Lincoln National Life Ins | $655.01 |
| 46728 | Mark Weeks | $340.00 |
| 46729 | Michigan Pavement Markings LLC | $42,236.47 |
| 46730 | Parts and Service Financing | $1,553.27 |
| 46731 | Patricia Wolf | $276.28 |
| 46732 | Priority Health | $19,168.50 |
| 46733 | Purity Cylinder Gases Inc | $987.37 |
| 46734 | Robert Nagel | $276.28 |
| 46735 | S & M Liquid Tirefill Inc | $1,541.70 |
| 46736 | Sandman Trucking, Inc. | $540.00 |
| 46737 | Scott Bond | $80.00 |
| 46738 | Scott Schantz Jr. | $80.00 |
| 46739 | State Of Michigan | $323.00 |
| 46740 | Tom Chaffee | $24.33 |
| 46741 | Tractor Supply Company | $99.76 |
| 46742 | Truck & Trailer Specialties | $11,984.56 |
| 46743 | UniFirst Corporation | $565.28 |
| 46744 | Unum | $220.50 |
| 46745 | Valley Truck Parts, Inc | $3,138.00 |
| 46746 | Varipro Benefit Administrators | $251.95 |
| 46747 | Ver Burg Concrete | $3,000.00 |
| 46748 | Verizon | $1,220.65 |
| 46749 | View Newspaper Group | $39.00 |
| 46750 | Wayne Roush | $276.28 |
| 46751 | Welton’s Heating & Cooling | $3,151.00 |
| Total | $266,707.59 |
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Motion was made by Commissioner Fiala and seconded to accept extending the Guard Rail Brush Spraying from the The Daltons of .10¢/ft for 2025.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
As has been our long-running tradition with our best friends and partners in custom chemical vegetation maintenance/management…..
For your commitment by December 1st to a similar amount of application work in the 2025 season, we will commit to our 2024 pricing of $.10 per treated linear foot, furnished and supplied.
Managing Director Jake Welch and Operations Engineer BJ Donnini had small group meetings with the employees and asked two questions. #1 What are we great at? #2 Where can we improve? Jake Welch gave the Board a presentation from these meetings. BCRC has implemented new terminology so all employees will know exactly what is required on the daily work schedule. A new reporting system was created to track maintenance work being done on the runs. Committees were formed on winter maintenance, gravel hauling to make sure that BCRC is efficient, and that all employees are trained in what is expected of them. Overall, the meetings were a positive communication and will be held yearly.
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Managing Director Jake Welch researched the Safe Streets for All Grant Program (SS4A). Road Commission for Kalamazoo County and St. Joe County Road Commission has received funding from the SS4A. In order to submit for the funding the BCRC would need to have an Action Plan. St Joe CRC explained that creating an Action Plan is a long process and they will have at least $250,000 into the plan. Kalamazoo was awarded $25,000,000 and their cost share of the project is about $13,300,000. Upon review of the SS4A some of the award metrics are:
- 95% of awards are going to provide significant safety benefits to pedestrians.
- 94% of awards are going to provide significant safety benefits to bicyclists.
- Over half are going to provide significant safety benefits to people taking transit.
- Approximately half of the funding benefits underserved communities.
After talking to Kalamazoo and St. Joe and reviewing the award metrics BCRC evaluated the funding opportunity and determined our chances of a successful grant application were too low to proceed.
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The Board and Managing Director Jake Welch discussed Jake’s performance evaluation. All three Board Members had individually filled out the evaluation and then together they discussed the outcome with Mr. Welch. Chairman Solmes will compile one joint performance evaluation and this will be placed in Mr. Welch’s personnel file. The Board felt overall that Mr. Welch scored an excellent review.
Motion was made by Commissioner James and seconded to go into Closed Session upon Jake Welch’s request to discuss negotiations
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Motion was made by Commissioner Fiala and seconded to open the Board Meeting back up to the public.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Motion was made by Commissioner Fiala and seconded to reimburse Jake Welch for lost Vacation time from 2024.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Meeting adjourned at 9:41 A.M.
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Secretary Chairman
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