Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 6:30 A.M.
Members present: Solmes, James, Knight, and Managing Director Jake Welch.
The agenda for March 4, 2025 was approved.
______________________________________________________________________________
Mike Rose from Hutchinson Road came into the Board Meeting and spoke to the Board about his trashcan being hit by our snowplow truck. Mr. Rose had a video of the truck hitting his trashcan and a close up picture of the damaged trash can. After reviewing the video the Board pointed out to Mr. Rose that it was the snow we were plowing that hit his trash can and not the truck. While we do not have a policy on damaging a trashcan, BCRC does have a policy on mailbox damage and we do not cover damage due to snow hitting and damaging mailboxes. Mr. Rose understood and thanked the Board for their time and pointing out the damage snow could do while we are plowing. The Board offered that BCRC could call his trash collection company and asked if they could put the trashcan further back on snow days.
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Motion was made by Commissioner James and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – February 4, 2025
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
CHECK NAME AMOUNT
2/13/25 Barry County Road Commission Payroll $145,897.62
2/27/25 Barry County Road Commission Payroll $154,393.45
Bills:
2/13/25
| Check Number | Vendor Name | Check Amount |
| 47174 | Alan Rivera | $45.00 |
| 47175 | Auto Image, Inc. | $1,899.00 |
| 47176 | Bandit Industries, Inc. | $59,628.00 |
| 47177 | Barry Co Chamber Of Comm | $200.00 |
| 47178 | Bert Keeler | $380.00 |
| 47179 | Brandy Casey | $80.00 |
| 47180 | Brian Donnini | $80.00 |
| 47183 | Capital One Bank | $10,446.36 |
| 47184 | Catherine Slocum | $276.28 |
| 47185 | Catherine Slocum | $45.00 |
| 47186 | Charles Benedict | $552.54 |
| 47187 | Chris BeBeau | $80.00 |
| 47188 | City Of Hastings | $1,055.94 |
| 47189 | Consumers Energy | $7,284.60 |
| 47190 | Corewell Health Occupational | $637.00 |
| 47191 | Cortney Allen | $45.00 |
| 47192 | County Rd Association Self Ins | $17,896.00 |
| 47193 | Culligan Water Conditioning | $82.00 |
| 47195 | D & K Truck Company | $5,873.66 |
| 47196 | David Liddell | $80.00 |
| 47197 | Delta College | $375.00 |
| 47198 | Detroit Salt Company LLC | $37,247.26 |
| 47199 | Dylan Kennedy | $80.00 |
| Check Number | Vendor Name | Check Amount |
| 47200 | Frontline Maintenance & Serv. | $32,408.50 |
| 47201 | Gary Vandecar | $604.71 |
| 47202 | Gilbert’s Maxi Muffler & Serv | $49.92 |
| 47203 | Granger | $173.88 |
| 47204 | Harold Marcus Limited | $1,000.00 |
| 47205 | Hastings Ace Hardware | $65.33 |
| 47206 | Hastings Banner | $78.00 |
| 47207 | Huizinga Rebuilding And Truck | $2,611.51 |
| 47208 | Jake Welch | $80.00 |
| 47209 | James Lockwood | $45.00 |
| 47210 | Jeff Pickens | $45.00 |
| 47211 | John Deere Financial | $18.62 |
| 47212 | Kendall Pranshka | $276.28 |
| 47213 | Key Cleaning Services, Inc. | $981.00 |
| 47214 | Kimball Midwest | $618.17 |
| 47215 | Larry Maupin | $552.54 |
| 47216 | LJ Fluid Power Inc | $116.40 |
| 47217 | Mark Weeks | $340.00 |
| 47218 | Mike Hull | $199.78 |
| 47219 | NEXUS RC, LLC | $75,000.00 |
| 47220 | Patricia Wolf | $276.28 |
| 47221 | Precision Computer Solutions | $156.00 |
| 47222 | Priority Health | $22,125.07 |
| 47223 | Robert Nagel | $276.28 |
| 47224 | Scott Bond | $80.00 |
| 47225 | Scott Civil Engineering Co | $6,760.00 |
| 47226 | Scott Schantz Jr. | $80.00 |
| 47227 | The Huntington National Bank | $11,000.00 |
| 47228 | Tractor Supply Company | $17.96 |
| 47229 | UniFirst Corporation | $435.22 |
| 47230 | US Hydraulics LLC | $455.00 |
| 47231 | Varipro Benefit Administrators | $275.95 |
| 47232 | Verizon | $1,263.05 |
| 47233 | Wayne Roush | $276.28 |
| Sub-Total | $303,110.37 | |
| 2/27/2025 | ||
| 47234 | Ben Byle | $619.69 |
| 47235 | Brooke Campbell | $45.00 |
| 47238 | Capital One Bank | $17,771.18 |
| 47239 | Consumers Energy | $533.42 |
| 47240 | Court-Side Screen Printing | $174.00 |
| 47241 | D & B Heat Transfer Products | $165.00 |
| 47243 | D & K Truck Company | $4,496.32 |
| 47244 | Dan Bacon | $45.00 |
| 47245 | Dana Kilmer | $124.22 |
| 47246 | David Liddell | $85.17 |
| 47247 | Debby Sutfin | $45.00 |
| 47248 | Delta Dental | $57.66 |
| 47249 | Detroit Salt Company LLC | $17,125.56 |
| 47250 | Dr. Hooks, Inc. | $89.98 |
| 47251 | Elden Shellenbarger | $45.00 |
| 47252 | Foster Swift Collins & Smith | $980.50 |
| 47253 | Fox Chevrolet Buick | $457.72 |
| Check Number | Vendor Name | Check Amount |
| 47254 | Frontline Maintenance & Serv. | $13,923.00 |
| 47255 | Great Lakes Cleaning Systems | $296.32 |
| 47256 | Hastings Ace Hardware | $26.99 |
| 47257 | Heather Reurink | $45.00 |
| 47258 | J & H Oil Company | $2,711.64 |
| 47259 | Jake Welch | $324.08 |
| 47260 | John Miller | $45.00 |
| 47261 | Joshua McCord | $45.00 |
| 47262 | Katie Thorington | $45.00 |
| 47263 | Ken Elliott | $45.00 |
| 47264 | Kimball Midwest | $382.67 |
| 47265 | Lakeland Asphalt Corp | $176.66 |
| 47266 | Lincoln National Life Ins | $618.73 |
| 47267 | M & K Quality Truck Center | $767.07 |
| 47268 | Matt and Kathy Petersen | $45.00 |
| 47269 | Mika, Meyers, Beckett & Jones | $1,185.50 |
| 47270 | Priority Health | $22,125.07 |
| 47271 | Purity Cylinder Gases Inc | $323.99 |
| 47272 | Quadient Finance USA Inc | $500.00 |
| 47273 | Ridderman Oil | $25,850.00 |
| 47274 | Robert Foster | $45.00 |
| 47275 | Robert Myers | $45.00 |
| 47276 | Rohr Gasoline Equipment, Inc. | $1,750.00 |
| 47277 | S & M Liquid Tirefill Inc | $2,674.60 |
| 47278 | Scott Brood | $45.00 |
| 47279 | Sherri Harris | $45.00 |
| 47280 | Smith Haughey Rice & Roegge | $1,125.00 |
| 47281 | Star Crane & Hoist Service Inc | $650.00 |
| 47282 | Truck & Trailer Specialties | $2,804.60 |
| 47283 | Trystyn Yoder | $451.99 |
| 47284 | UniFirst Corporation | $264.35 |
| 47285 | Valley Truck Parts, Inc | $21.08 |
| 47286 | Vickie Mingus | $45.00 |
| Sub-Total | $122,308.76 | |
| Total | $425,419.13 |
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Motion was made by James and seconded, WHEREAS, the County Road Commission for Barry County has three bridges that are in need of repair/replacement due to their poor physical condition. The bridges in order of priority are:
- SN 13954 – Jordan Road over Little Thornapple River, Replacement – 10% MATCH
- SN 13950 – Martin Rd over the Little Thornapple River – 5% MATCH
- SN 14018 – Jones Rd over Wanadoga Creek – 5% MATCH
WHEREAS, the County Road Commission for Barry County has reviewed the applications requesting funds for the construction cost of replacing said bridges. Furthermore, the County Road Commission of Barry County understands that they:
- Must pay a minimum of five percent of the as-bid construction cost and the entire cost of all engineering services and right of way. We have chosen to increase the matching amount to 10% for the Jordan Road project.
- Must agree to have sufficient funds to pay their share of the costs for construction in fiscal year 2028.
NOW, THEREFORE, BE IT RESOLVED that the County Road Commission for Barry County hereby approves the filing of the said application with the Michigan Department of Transportation requesting funds through their local bridge program for the repair/replacement of the three bridges. Further that we are actively seeking their participation in the repair/replacement of the bridges.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
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Motion was made by Commissioner James and seconded to accept extending the Liquid Asphalt bid from Bit-Mat Products of $2.148/Gallon from 2024 to 2025.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
By this letter, we would like to extend our prices from 2024 construction season through 2025 construction season as follows; these maximum prices are not subject to increase but subject to price reductions by Bit-Mat Products at time of shipment:
HFRS-2M $2.148/Gallon delivered
All bids specifications from the 2024 bid will remain the same for 2025.
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Equipment Superintendent Scott Schantz spoke to the Board about purchasing a tire truck. The frame of our current tire truck is damaged and in need of replacement.
Motion was made by Commissioner James and seconded to set the bid date for the purchase of a tire truck for March 24, 2025.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
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Motion was made by Commissioner James and seconded to accept the Yankee Springs Township Resolution for Road Work
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
Motion by Mousseau with support from Knowles to approve $150,000 to the Barry County Road Commission for the year 2025.
______________________________________________________________________________
Motion was made by Commissioner James and seconded to accept the Hope Township Resolution for Road Work.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
At the January 20, 2025, Hope Township Board meeting, the Board of Trustees approved the new 4-year (2026-2029) road plan for a total of $900,000.
2026 – $225,000
2027 – $225,000
2028 – $225,000
2029 – $225,000
Total 4-year road work plan $1,042,997.00
Township Contribution $900,000.00
BCRC Contribution – $142,997.00
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The following bids were opened on February 26, 2025.
Bituminous Mixtures:
Crack Seal Blocks:
| Bid Items | Units | Sherwin Industries | |
| Crafco Fiber #34250 | lb | $0.6255 | |
| *Crafco Roadsaver #34221 | lb | $0.5865 | |
| *Alternative Bid Material | |||
Culverts:
Scraper Blades:
| Bid Items | Units | St. Regis Culvert Inc. | Shults Equipment LLC. | Michigan CAT | Wear Parts & Equipment |
| Scraper Blades | |||||
| 3/4″x8″x72″ Single Bevel | ea | $153.90 | $156.87 | $134.88 | $222.50 |
| Alternate Bid Double Bevel | ea | $163.30 | |||
| Serrated Blades | |||||
| 3/4″x8″x72″ Single Bevel | ea | $167.40 | |||
| Alternate Bid Double Bevel | ea | $133.09 | $140.00 | $182.80 | |
| Grader Blades | |||||
| 3/4″x8″x84″ Single Bevel | ea | $179.55 | $177.74 | $260.20 | |
| Alternate Bid Double Bevel | ea | $146.68 | $190.10 | ||
| Serrated Grader Blades | |||||
| 3/4″x8″x84″ Single Bevel | ea | $195.30 | |||
| Alternate Bid Double Bevel | ea | $169.19 | $172.04 | $213.50 |
Scraper Blade Notes:
St Regis Culvert Inc. – Net 30 days. Pricing is subject to applicable tariffs.
Shults Equipment LLC – Price on a minimum 45,000 lbs truckload. Prices good to 3/20/2025.
Wear Parts & Equipment – Minimum order 50 blades any combination. Price good for 90 days from bid date. Lead time 6 weeks. Prices/lead times are subject to change due to factors beyond Wear Parts control.
Motion was made by Commissioner James and seconded to award the Bituminous Mixtures, Crack Seal Blocks, Culverts, and Scraper Blades to all bidders and purchase in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
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Gutter Replacement bid was opened on February 26, 2025
| BID ITEMS | Sherriff Goslin |
| Replacement of Gutters | $60,000 |
Motion was made by Commissioner James and seconded to award the Gutter Replacement bid to Sherriff Goslin.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
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Slag bid was opened on February 26, 2025
| Bid Items | Units | Yellow Rose Transport Inc | Verplank Trucking Company | Brewer’s City Dock | MarJo Construction Services, Inc |
| 25A – Peck’s Pit | ton | $41.25 | $51.00 | $46.00 | $53.11 |
| 25A – Drake Pit | ton | $42.50 | $51.00 | $47.50 | $54.57 |
| 25A – Bender Pit | ton | $40.00 | $51.00 | $44.00 | $51.47 |
| 25A – Doster Pit | ton | $42.25 | $51.00 | $46.75 | $54.24 |
| 25A – HSV Pit | ton | $40.50 | $51.00 | $47.00 | $54.70 |
| 25A – Chaffee Pit | ton | $43.50 | $51.00 | $48.00 | $54.88 |
| 25A – Johnson Pit | ton | $40.50 | $51.00 | $45.50 | $52.41 |
Motion was made by Commissioner James and seconded to award the Slag bid to Yellow Rose Transport, Inc.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
Motion was made by Commissioner James and seconded to approve the Employee Handbooks for Temporary, Employee, and Management staff. The Employee Handbooks supersedes any previous employee policies.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
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Motion was made by Commissioner James and seconded to approve signing the MDOT cover sheet for the 2025 County Wide Pavement Marking Control Section STL 08000, Job Number MDOT #217932.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
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Meeting adjourned at 7:54 A.M.
________________________________ __________________________________
Secretary Chairman
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