Author Archives: bcasey
March 4, 2025
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 6:30 A.M.
Members present: Solmes, James, Knight, and Managing Director Jake Welch.
The agenda for March 4, 2025 was approved.
______________________________________________________________________________
Mike Rose from Hutchinson Road came into the Board Meeting and spoke to the Board about his trashcan being hit by our snowplow truck. Mr. Rose had a video of the truck hitting his trashcan and a close up picture of the damaged trash can. After reviewing the video the Board pointed out to Mr. Rose that it was the snow we were plowing that hit his trash can and not the truck. While we do not have a policy on damaging a trashcan, BCRC does have a policy on mailbox damage and we do not cover damage due to snow hitting and damaging mailboxes. Mr. Rose understood and thanked the Board for their time and pointing out the damage snow could do while we are plowing. The Board offered that BCRC could call his trash collection company and asked if they could put the trashcan further back on snow days.
______________________________________________________________________________
Motion was made by Commissioner James and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – February 4, 2025
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
CHECK NAME AMOUNT
2/13/25 Barry County Road Commission Payroll $145,897.62
2/27/25 Barry County Road Commission Payroll $154,393.45
Bills:
2/13/25
| Check Number | Vendor Name | Check Amount |
| 47174 | Alan Rivera | $45.00 |
| 47175 | Auto Image, Inc. | $1,899.00 |
| 47176 | Bandit Industries, Inc. | $59,628.00 |
| 47177 | Barry Co Chamber Of Comm | $200.00 |
| 47178 | Bert Keeler | $380.00 |
| 47179 | Brandy Casey | $80.00 |
| 47180 | Brian Donnini | $80.00 |
| 47183 | Capital One Bank | $10,446.36 |
| 47184 | Catherine Slocum | $276.28 |
| 47185 | Catherine Slocum | $45.00 |
| 47186 | Charles Benedict | $552.54 |
| 47187 | Chris BeBeau | $80.00 |
| 47188 | City Of Hastings | $1,055.94 |
| 47189 | Consumers Energy | $7,284.60 |
| 47190 | Corewell Health Occupational | $637.00 |
| 47191 | Cortney Allen | $45.00 |
| 47192 | County Rd Association Self Ins | $17,896.00 |
| 47193 | Culligan Water Conditioning | $82.00 |
| 47195 | D & K Truck Company | $5,873.66 |
| 47196 | David Liddell | $80.00 |
| 47197 | Delta College | $375.00 |
| 47198 | Detroit Salt Company LLC | $37,247.26 |
| 47199 | Dylan Kennedy | $80.00 |
| Check Number | Vendor Name | Check Amount |
| 47200 | Frontline Maintenance & Serv. | $32,408.50 |
| 47201 | Gary Vandecar | $604.71 |
| 47202 | Gilbert’s Maxi Muffler & Serv | $49.92 |
| 47203 | Granger | $173.88 |
| 47204 | Harold Marcus Limited | $1,000.00 |
| 47205 | Hastings Ace Hardware | $65.33 |
| 47206 | Hastings Banner | $78.00 |
| 47207 | Huizinga Rebuilding And Truck | $2,611.51 |
| 47208 | Jake Welch | $80.00 |
| 47209 | James Lockwood | $45.00 |
| 47210 | Jeff Pickens | $45.00 |
| 47211 | John Deere Financial | $18.62 |
| 47212 | Kendall Pranshka | $276.28 |
| 47213 | Key Cleaning Services, Inc. | $981.00 |
| 47214 | Kimball Midwest | $618.17 |
| 47215 | Larry Maupin | $552.54 |
| 47216 | LJ Fluid Power Inc | $116.40 |
| 47217 | Mark Weeks | $340.00 |
| 47218 | Mike Hull | $199.78 |
| 47219 | NEXUS RC, LLC | $75,000.00 |
| 47220 | Patricia Wolf | $276.28 |
| 47221 | Precision Computer Solutions | $156.00 |
| 47222 | Priority Health | $22,125.07 |
| 47223 | Robert Nagel | $276.28 |
| 47224 | Scott Bond | $80.00 |
| 47225 | Scott Civil Engineering Co | $6,760.00 |
| 47226 | Scott Schantz Jr. | $80.00 |
| 47227 | The Huntington National Bank | $11,000.00 |
| 47228 | Tractor Supply Company | $17.96 |
| 47229 | UniFirst Corporation | $435.22 |
| 47230 | US Hydraulics LLC | $455.00 |
| 47231 | Varipro Benefit Administrators | $275.95 |
| 47232 | Verizon | $1,263.05 |
| 47233 | Wayne Roush | $276.28 |
| Sub-Total | $303,110.37 | |
| 2/27/2025 | ||
| 47234 | Ben Byle | $619.69 |
| 47235 | Brooke Campbell | $45.00 |
| 47238 | Capital One Bank | $17,771.18 |
| 47239 | Consumers Energy | $533.42 |
| 47240 | Court-Side Screen Printing | $174.00 |
| 47241 | D & B Heat Transfer Products | $165.00 |
| 47243 | D & K Truck Company | $4,496.32 |
| 47244 | Dan Bacon | $45.00 |
| 47245 | Dana Kilmer | $124.22 |
| 47246 | David Liddell | $85.17 |
| 47247 | Debby Sutfin | $45.00 |
| 47248 | Delta Dental | $57.66 |
| 47249 | Detroit Salt Company LLC | $17,125.56 |
| 47250 | Dr. Hooks, Inc. | $89.98 |
| 47251 | Elden Shellenbarger | $45.00 |
| 47252 | Foster Swift Collins & Smith | $980.50 |
| 47253 | Fox Chevrolet Buick | $457.72 |
| Check Number | Vendor Name | Check Amount |
| 47254 | Frontline Maintenance & Serv. | $13,923.00 |
| 47255 | Great Lakes Cleaning Systems | $296.32 |
| 47256 | Hastings Ace Hardware | $26.99 |
| 47257 | Heather Reurink | $45.00 |
| 47258 | J & H Oil Company | $2,711.64 |
| 47259 | Jake Welch | $324.08 |
| 47260 | John Miller | $45.00 |
| 47261 | Joshua McCord | $45.00 |
| 47262 | Katie Thorington | $45.00 |
| 47263 | Ken Elliott | $45.00 |
| 47264 | Kimball Midwest | $382.67 |
| 47265 | Lakeland Asphalt Corp | $176.66 |
| 47266 | Lincoln National Life Ins | $618.73 |
| 47267 | M & K Quality Truck Center | $767.07 |
| 47268 | Matt and Kathy Petersen | $45.00 |
| 47269 | Mika, Meyers, Beckett & Jones | $1,185.50 |
| 47270 | Priority Health | $22,125.07 |
| 47271 | Purity Cylinder Gases Inc | $323.99 |
| 47272 | Quadient Finance USA Inc | $500.00 |
| 47273 | Ridderman Oil | $25,850.00 |
| 47274 | Robert Foster | $45.00 |
| 47275 | Robert Myers | $45.00 |
| 47276 | Rohr Gasoline Equipment, Inc. | $1,750.00 |
| 47277 | S & M Liquid Tirefill Inc | $2,674.60 |
| 47278 | Scott Brood | $45.00 |
| 47279 | Sherri Harris | $45.00 |
| 47280 | Smith Haughey Rice & Roegge | $1,125.00 |
| 47281 | Star Crane & Hoist Service Inc | $650.00 |
| 47282 | Truck & Trailer Specialties | $2,804.60 |
| 47283 | Trystyn Yoder | $451.99 |
| 47284 | UniFirst Corporation | $264.35 |
| 47285 | Valley Truck Parts, Inc | $21.08 |
| 47286 | Vickie Mingus | $45.00 |
| Sub-Total | $122,308.76 | |
| Total | $425,419.13 |
______________________________________________________________________________
Motion was made by James and seconded, WHEREAS, the County Road Commission for Barry County has three bridges that are in need of repair/replacement due to their poor physical condition. The bridges in order of priority are:
- SN 13954 – Jordan Road over Little Thornapple River, Replacement – 10% MATCH
- SN 13950 – Martin Rd over the Little Thornapple River – 5% MATCH
- SN 14018 – Jones Rd over Wanadoga Creek – 5% MATCH
WHEREAS, the County Road Commission for Barry County has reviewed the applications requesting funds for the construction cost of replacing said bridges. Furthermore, the County Road Commission of Barry County understands that they:
- Must pay a minimum of five percent of the as-bid construction cost and the entire cost of all engineering services and right of way. We have chosen to increase the matching amount to 10% for the Jordan Road project.
- Must agree to have sufficient funds to pay their share of the costs for construction in fiscal year 2028.
NOW, THEREFORE, BE IT RESOLVED that the County Road Commission for Barry County hereby approves the filing of the said application with the Michigan Department of Transportation requesting funds through their local bridge program for the repair/replacement of the three bridges. Further that we are actively seeking their participation in the repair/replacement of the bridges.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner James and seconded to accept extending the Liquid Asphalt bid from Bit-Mat Products of $2.148/Gallon from 2024 to 2025.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
By this letter, we would like to extend our prices from 2024 construction season through 2025 construction season as follows; these maximum prices are not subject to increase but subject to price reductions by Bit-Mat Products at time of shipment:
HFRS-2M $2.148/Gallon delivered
All bids specifications from the 2024 bid will remain the same for 2025.
______________________________________________________________________________
Equipment Superintendent Scott Schantz spoke to the Board about purchasing a tire truck. The frame of our current tire truck is damaged and in need of replacement.
Motion was made by Commissioner James and seconded to set the bid date for the purchase of a tire truck for March 24, 2025.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner James and seconded to accept the Yankee Springs Township Resolution for Road Work
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
Motion by Mousseau with support from Knowles to approve $150,000 to the Barry County Road Commission for the year 2025.
______________________________________________________________________________
Motion was made by Commissioner James and seconded to accept the Hope Township Resolution for Road Work.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
At the January 20, 2025, Hope Township Board meeting, the Board of Trustees approved the new 4-year (2026-2029) road plan for a total of $900,000.
2026 – $225,000
2027 – $225,000
2028 – $225,000
2029 – $225,000
Total 4-year road work plan $1,042,997.00
Township Contribution $900,000.00
BCRC Contribution – $142,997.00
______________________________________________________________________________
The following bids were opened on February 26, 2025.
Bituminous Mixtures:
Crack Seal Blocks:
| Bid Items | Units | Sherwin Industries | |
| Crafco Fiber #34250 | lb | $0.6255 | |
| *Crafco Roadsaver #34221 | lb | $0.5865 | |
| *Alternative Bid Material | |||
Culverts:
Scraper Blades:
| Bid Items | Units | St. Regis Culvert Inc. | Shults Equipment LLC. | Michigan CAT | Wear Parts & Equipment |
| Scraper Blades | |||||
| 3/4″x8″x72″ Single Bevel | ea | $153.90 | $156.87 | $134.88 | $222.50 |
| Alternate Bid Double Bevel | ea | $163.30 | |||
| Serrated Blades | |||||
| 3/4″x8″x72″ Single Bevel | ea | $167.40 | |||
| Alternate Bid Double Bevel | ea | $133.09 | $140.00 | $182.80 | |
| Grader Blades | |||||
| 3/4″x8″x84″ Single Bevel | ea | $179.55 | $177.74 | $260.20 | |
| Alternate Bid Double Bevel | ea | $146.68 | $190.10 | ||
| Serrated Grader Blades | |||||
| 3/4″x8″x84″ Single Bevel | ea | $195.30 | |||
| Alternate Bid Double Bevel | ea | $169.19 | $172.04 | $213.50 |
Scraper Blade Notes:
St Regis Culvert Inc. – Net 30 days. Pricing is subject to applicable tariffs.
Shults Equipment LLC – Price on a minimum 45,000 lbs truckload. Prices good to 3/20/2025.
Wear Parts & Equipment – Minimum order 50 blades any combination. Price good for 90 days from bid date. Lead time 6 weeks. Prices/lead times are subject to change due to factors beyond Wear Parts control.
Motion was made by Commissioner James and seconded to award the Bituminous Mixtures, Crack Seal Blocks, Culverts, and Scraper Blades to all bidders and purchase in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Gutter Replacement bid was opened on February 26, 2025
| BID ITEMS | Sherriff Goslin |
| Replacement of Gutters | $60,000 |
Motion was made by Commissioner James and seconded to award the Gutter Replacement bid to Sherriff Goslin.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Slag bid was opened on February 26, 2025
| Bid Items | Units | Yellow Rose Transport Inc | Verplank Trucking Company | Brewer’s City Dock | MarJo Construction Services, Inc |
| 25A – Peck’s Pit | ton | $41.25 | $51.00 | $46.00 | $53.11 |
| 25A – Drake Pit | ton | $42.50 | $51.00 | $47.50 | $54.57 |
| 25A – Bender Pit | ton | $40.00 | $51.00 | $44.00 | $51.47 |
| 25A – Doster Pit | ton | $42.25 | $51.00 | $46.75 | $54.24 |
| 25A – HSV Pit | ton | $40.50 | $51.00 | $47.00 | $54.70 |
| 25A – Chaffee Pit | ton | $43.50 | $51.00 | $48.00 | $54.88 |
| 25A – Johnson Pit | ton | $40.50 | $51.00 | $45.50 | $52.41 |
Motion was made by Commissioner James and seconded to award the Slag bid to Yellow Rose Transport, Inc.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
Motion was made by Commissioner James and seconded to approve the Employee Handbooks for Temporary, Employee, and Management staff. The Employee Handbooks supersedes any previous employee policies.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner James and seconded to approve signing the MDOT cover sheet for the 2025 County Wide Pavement Marking Control Section STL 08000, Job Number MDOT #217932.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 7:54 A.M.
________________________________ __________________________________
Secretary Chairman
RTF MEETING – 2/26/25
A public meeting will be held on Wednesday, February 26 at 9:00 a.m. for the purpose of allowing local officials and interested citizens to provide input into the allocation of state and federal aid funds for eligible rural routes and transit systems in Barry, Branch, Calhoun, Kalamazoo and St. Joseph counties for fiscal years 2025 – 2029. The meeting will be held at the Road Commission of Kalamazoo County, 4400 S. 26th Street.
Questions regarding this meeting and rural federal aid projects can be directed to the appropriate agency or the Kalamazoo Area Transportation Study, Region 3 transportation administrators representing the Southcentral Michigan Planning Council, (269) 343-0766 or fnagler@katsmpo.org.
Meeting agenda and materials will be posted to the Southcentral Michigan Planning Council website’s Transportation page: http://www.smpcregion3.org
Board Meeting Cancellation
The regularly scheduled Board Meeting for February 18, 2025, has been canceled. The next scheduled Board Meeting will be on March 4, 2025, at 6:30 AM.
February 4, 2025
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:00 A.M.
Members present: Solmes, James, Knight, and Managing Director Jake Welch.
The agenda for February 4, 2025 was approved.
______________________________________________________________________________
Motion was made by Commissioner James and seconded to make Brian Donnini Acting Board Clerk for today’s Meeting.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
_________________________________________________________________________
Motion was made by Commissioner James and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – January 14 & 22, 2025
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
CHECK NAME AMOUNT
1/16/25 Barry County Road Commission Payroll $136,117.86
1/30/25 Barry County Road Commission Payroll $177,643.60
Bills:
1/16/25
| Check Number | Vendor Name | Check Amount |
| 47097 | Advantage Plumbing & Drain LLC | $604.50 |
| 47098 | Brian Heath | $471.66 |
| 47101 | Capital One Bank | $20,967.65 |
| 47102 | Carleton Equipment Co | $414.29 |
| 47103 | Cherry Valley Plumbing & Elec. | $1,270.40 |
| 47104 | City Of Hastings | $947.04 |
| 47105 | Consumers Energy | $7,085.17 |
| 47106 | Corewell Health Occupational | $73.00 |
| 47107 | Culligan Water Conditioning | $63.25 |
| 47108 | D & K Truck Company | $2,761.11 |
| 47109 | Dana Kilmer | $81.62 |
| 47110 | David Daniels | $500.47 |
| 47111 | Detroit Salt Company LLC | $43,314.98 |
| 47112 | Floyd’s Electric Service Inc | $245.00 |
| 47113 | Frontline Maintenance & Serv. | $16,949.75 |
| 47114 | Granger | $173.88 |
| 47115 | Hastings Ace Hardware | $7.58 |
| 47116 | J & H Oil Company | $1,100.98 |
| 47117 | Joshua McConnon | $174.87 |
| 47118 | JX Enterprises, Inc. | $270.98 |
| 47119 | Kendra Comps | $45.00 |
| 47120 | Kimball Midwest | $941.79 |
| 47121 | Lincoln National Life Ins | $618.73 |
| 47122 | LJ Fluid Power Inc | $1,915.28 |
| 47123 | Miller Financial Services LLC | $3,000.00 |
| Check Number | Vendor Name | Check Amount |
| 47124 | Murray’s Asphalt Mtnc LLC | $4,640.00 |
| 47125 | NEXUS Software Solutions, LLC | $4,000.00 |
| 47126 | Precision Computer Solutions | $12,307.00 |
| 47127 | Purity Cylinder Gases Inc | $749.62 |
| 47128 | San Inocencio Timber Products | $700.00 |
| 47129 | Tom Boulter | $40.70 |
| 47130 | Tractor Supply Company | $33.98 |
| 47131 | Truck & Trailer Specialties | $191,981.20 |
| 47132 | UniFirst Corporation | $144.79 |
| 47133 | Varipro Benefit Administrators | $275.95 |
| 47134 | Verizon | $1,263.05 |
| 47135 | View Newspaper Group | $78.00 |
| Sub-Total | $320,213.27 | |
| 1/30/25 | ||
| 47136 | AIS Const Equip Corp | $50,943.82 |
| 47137 | Alert Media, Inc. | $5,756.76 |
| 47138 | Brian Donnini | $62.16 |
| 47139 | Brian Heath | $185.45 |
| 47142 | Capital One Bank | $27,829.97 |
| 47143 | Consumers Energy | $34.21 |
| 47144 | Corewell Health Occupational | $88.00 |
| 47145 | Culligan Water Conditioning | $69.00 |
| 47147 | D & K Truck Company | $7,049.95 |
| 47148 | David Daniels | $118.64 |
| 47149 | Delta Dental | $57.66 |
| 47150 | Detroit Salt Company LLC | $77,013.80 |
| 47151 | Dylan Kennedy | $213.59 |
| 47152 | Fox Chevrolet Buick | $78.30 |
| 47153 | Frontline Maintenance & Serv. | $9,437.50 |
| 47154 | Great Lakes Cleaning Systems | $279.37 |
| 47155 | Harold Marcus Limited | $1,000.00 |
| 47156 | Hastings Ace Hardware | $175.99 |
| 47157 | Johnnie Stayton Jr. | $249.07 |
| 47158 | Kimball Midwest | $1,418.97 |
| 47159 | M & K Quality Truck Center | $380.83 |
| 47160 | Morgan Electrical Services Inc | $126.00 |
| 47161 | Paul Chepko | $45.00 |
| 47162 | Purity Cylinder Gases Inc | $118.78 |
| 47163 | Rex Ferris | $312.70 |
| 47164 | Ridderman Oil | $24,334.15 |
| 47165 | Rohr Gasoline Equipment, Inc. | $507.48 |
| 47166 | S & M Liquid Tirefill Inc | $1,339.63 |
| 47167 | S A Morman & Company | $8,795.00 |
| 47168 | Scott Swen | $294.71 |
| 47169 | UniFirst Corporation | $621.90 |
| 47170 | Van’t Hof Door & Gate Systems | $1,215.00 |
| 47171 | Verns Repair & Sport | $2,391.93 |
| 47172 | VMJH, LLC | $22,841.05 |
| 47173 | Wayne Moore | $216.45 |
| Sub-Total | $245,602.82 | |
| Total | $565,816.09 |
Committed funds were discussed. At this time there is $500,000 Committed for Real Estate.
Motion was made by Commissioner James and seconded to also commit $400,000 annually for Bridge work. This is accordance with the Barry County Road Commission Fund Balance Policy.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Director Welch informed the Board regarding the Road Commission’s use of RAVA Alert 911 through Central Dispatch. His recommendation was to continue working with Central Dispatch to publish informational updates through the RAVA alert system.
_____________________________________________________________________________
Director Welch informed the Board regarding the Road Commission’s plan to install a new access driveway at Doster Pit on Heyward Rd.
______________________________________________________________________________
The Board discussed the process regarding notifying a Township Board of the Road Commission’s intent to complete significant tree removal on a Natural Beauty road. The letter was presented to the Board regarding Enzian Road in Orangeville Township, the Board agreed that sending the letter, and beginning the process was the best way to move forward to follow the Natural Beauty Road law.
______________________________________________________________________________
Motion was made by Commissioner James and seconded to approve the resolution for Chairman Solmes to sign the 2024 Certification Map submissions to MDOT for Act 51.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner James and seconded to set the bid date for the below listed materials/items for 11am on February 26, 2025.
Crack Seal Blocks Culverts
Scraper Blades Bit Mix
Slag Gutters
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner James and seconded to approve the resolution for sale of real estate to Consumers Energy.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner James and seconded to set the future Road Commission Board meeting time to 6:30 A.M. and the meeting date to remain being the first and third Tuesday of each month at the BCRC Administration building.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
Motion was made by Commissioner James and seconded to cancel the next regularly scheduled Board meeting on February 18, 2025.
ROLL CALL: Yeas, Solmes, James, & Knight
Nays, None
Motion Carried
______________________________________________________________________________
Board member expectations were discussed and it was requested that Board members review their Board packets prior to Board meetings and that questions received by Commissioners be forwarded to Director Welch for further action.
______________________________________________________________________________
Meeting adjourned at 8:06 A.M.
________________________________ __________________________________
Acting – Secretary Chairman
January 22, 2025
Chairman Solmes called the special meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 8:15 A.M.
Members present: Solmes, James, Fiala, and Managing Director Jake Welch.
The agenda for January 22, 2025 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve Managing Director Jake Welch to sign the Contract for the Nexus RC App.
ROLL CALL: Yeas, Solmes, James, & Fiala
Nays, None
Motion Carried
______________________________________________________________________________
The CRA Board of Directors Ballots for the Southern Seats were discussed and voted on.
_____________________________________________________________________________
Meeting adjourned at 9:00 A.M.
________________________________ __________________________________
Secretary Chairman
December 31, 2024
Chairman Solmes called the special meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for December 31, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – December 17, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
12/19/24 Barry County Road Commission Payroll $168,162.78
Bills:
12/19/24
| Check Number | Vendor Name | Check Amount |
| 46957 | Air Components, Inc. | $2,552.58 |
| 46958 | Allegan County Road Commission | $200.00 |
| 46959 | Behrens LTD | $78.00 |
| 46960 | Brandy Casey | $290.98 |
| 46961 | Brent Cisler | $210.93 |
| 46965 | Capital One Bank | $29,650.16 |
| 46966 | Carleton Equipment Co | $968.00 |
| 46967 | Chris BeBeau | $694.66 |
| 46968 | Consumers Energy | $4,486.61 |
| 46969 | Corewell Health Occupational | $1,229.06 |
| 46970 | Culligan Water Conditioning | $67.00 |
| 46971 | D & K Truck Company | $372.77 |
| 46972 | Detroit Salt Company LLC | $24,464.42 |
| 46973 | Dylan Kennedy | $127.59 |
| 46974 | Foster Swift Collins & Smith | $536.50 |
| 46975 | Frank M Fiala | $1,222.75 |
| 46976 | Gilbert’s Maxi Muffler & Serv | $1,507.80 |
| 46977 | Granger | $173.88 |
| 46978 | Halliday Sand & Gravel | $499,999.25 |
| 46979 | Hastings Ace Hardware | $50.93 |
| 46980 | Jake Welch | $88.14 |
| 46981 | Jonas P. Herschberger | $28,170.00 |
| 46982 | Jonathan Norris | $233.15 |
| 46983 | Joshua McConnon | $115.52 |
| 46984 | Ketchum Machine Co | $672.00 |
| 46985 | Kimball Midwest | $1,893.08 |
| 46986 | Lakeland Asphalt Corp | $597.14 |
| 46987 | Leaping Lizards | $337.50 |
| 46988 | LJ Fluid Power Inc | $842.23 |
| 46989 | M & K Quality Truck Center | $16,297.97 |
| 46990 | Parts and Service Financing | $195.60 |
| 46991 | Purity Cylinder Gases Inc | $700.93 |
| 46992 | Rex Ferris | $599.22 |
| Check Number | Vendor Name | Check Amount |
| 46993 | Ridderman Oil | $19,266.89 |
| 46994 | Rob Garrett | $211.74 |
| 46995 | S & M Liquid Tirefill Inc | $1,248.99 |
| 46996 | Sherwin Industries Inc | $569.55 |
| 46997 | St. Joseph County Road Comm | $23.00 |
| 46998 | State Of Michigan | $200.00 |
| 46999 | Steensma Lawn & Power Equipment | $1,264.90 |
| 47000 | UniFirst Corporation | $770.13 |
| 47001 | Verizon | $1,263.05 |
| 47002 | Welton’s Heating & Cooling | $296.00 |
| Sub-Total | $644,740.60 | |
| 12/30/2024 | ||
| 47003 | Adam Nieland | $75.81 |
| 47004 | Arcadia Chemical, Inc. | $1,621.94 |
| 47005 | Barry County | $1,875.00 |
| 47008 | Capital One Bank | $24,884.55 |
| 47009 | CDW Government | $808.31 |
| 47010 | Chris BeBeau BCRC | $93.56 |
| 47011 | Culligan Water Conditioning | $69.00 |
| 47012 | D & K Truck Company | $2,730.10 |
| 47013 | David Liddell | $171.22 |
| 47014 | Detroit Salt Company LLC | $43,462.57 |
| 47015 | Frontline Maintenance & Serv. | $30,275.50 |
| 47016 | Gilbert’s Maxi Muffler & Serv | $131.34 |
| 47017 | Great Lakes Cleaning Systems | $893.75 |
| 47018 | Hastings Ace Hardware | $127.25 |
| 47019 | John Deere Financial | $49.60 |
| 47020 | K & R Truck Sales, Inc. | $2,989.18 |
| 47021 | Key Cleaning Services, Inc. | $681.00 |
| 47022 | Kimball Midwest | $1,026.69 |
| 47023 | Liana Vickery | $363.22 |
| 47024 | LJ Fluid Power Inc | $240.94 |
| 47025 | Logan Lumbert | $45.00 |
| 47026 | Mika, Meyers, Beckett & Jones | $627.00 |
| 47027 | Parts and Service Financing | $183.30 |
| 47028 | Purity Cylinder Gases Inc | $111.50 |
| 47029 | Ridderman Oil | $21,720.86 |
| 47030 | Rohr Gasoline Equipment, Inc. | $194.00 |
| 47031 | S A Morman & Company | $43,670.00 |
| 47032 | Scott Civil Engineering Co | $130.00 |
| 47033 | Todd Wenzel Chevrolet | $67,392.00 |
| 47034 | Tom Boulter | $236.33 |
| 47035 | Truck & Trailer Specialties | $185,810.00 |
| 47036 | UniFirst Corporation | $197.82 |
| Sub-Total | $432,888.34 | |
| Total | $1,077,628.94 |
Motion was made by Commissioner Fiala and seconded to adopt the 2024 Budget Amendment #2.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
| Amended | |||||
| Revenues | BUDGET | Amendment | Budget | ||
| M.V.H.F. | 10,294,274 | -87,798 | 10,206,476 | ||
| Other State Funds | 0 | 0 | |||
| Federal Funds | 23,827 | -4,538 | 19,289 | ||
| Critical Bridge | 0 | 0 | |||
| County Appropriations | 11,334 | 11,334 | |||
| Township Contributions | 2,271,232 | 1,137,297 | 3,408,529 | ||
| Other Governmental Contributions | 1,034,442 | 140,768 | 1,175,210 | ||
| Other Contributions | 0 | 73,485 | 73,485 | ||
| Salvage Sales | 10,000 | 11,563 | 21,563 | ||
| Miscellaneous Sales | 2,000 | -390 | 1,610 | ||
| Interest Earned | 150,000 | 112,627 | 262,627 | ||
| Property Rentals | 9,225 | 9,225 | |||
| Equipment Rentals | 3,292,259 | 287,757 | 3,580,016 | ||
| Handling Charges | 520 | 520 | |||
| Purchase Discounts | 1,000 | 235 | 1,235 | ||
| Gain/Loss Disp. Of Equipment | 600,000 | -326,465 | 273,535 | ||
| Gain/Loss Sale of Capital Assets | 0 | 5,000 | 5,000 | ||
| Depreciation & Depletion | 1,147,000 | 28,804 | 1,175,804 | ||
| Equipment Retirements | 0 | 461,631 | 461,631 | ||
| Installment Leases | 0 | 0 | |||
| Trade-In Allowances | 0 | 0 | |||
| Permit Fees | 50,000 | 8,565 | 58,565 | ||
| Bond Proceeds | 0 | 0 | |||
| Refunds | 70,000 | 62,173 | 132,173 | ||
| Total Revenues | 18,967,113 | 1,910,714 | 20,877,827 | ||
| Expenditures | |||||
| Primary Construction | 0 | 0 | |||
| Local Construction | 0 | 0 | |||
| Primary Preservation | 1,313,215 | 444,122 | 1,757,337 | ||
| Local Preservation | 140,000 | 220,244 | 360,244 | ||
| Primary Routine Maintenance | 5,318,981 | 4,240 | 5,323,221 | ||
| Local Routine Maintenance | 6,638,370 | -210,165 | 6,428,205 | ||
| Equipment Expense Direct | 1,892,132 | 558,802 | 2,450,934 | ||
| Equipment Expense Indirect | 658,150 | 331,415 | 989,565 | ||
| Equipment Expense Operating | 488,207 | -31,366 | 456,841 | ||
| Distributive Expense | 1,561,852 | -1,561,852 | 0 | ||
| Administrative Expense | 732,199 | -29,579 | 702,620 | ||
| Capital Expense | 2,791,881 | -258,759 | 2,533,122 | ||
| Note Payments | 557,500 | -4,375 | 553,125 | ||
| Other Units of Government | 0 | 129,451 | 129,451 | ||
| Total Expenditures | 22,092,487 | -407,822 | 21,684,665 | ||
| Budgeted Net Revenues (Exp) | -3,125,374 | 2,318,536 | -806,838 | ||
| Projected Fund Balance Prior Year | 5,613,449 | 0 | 5,613,449 | ||
| Projected Fund Balance | 2,488,075 | 2,318,536 | 4,806,611 |
______________________________________________________________________________
The 2025 Budget Public Hearing was opened up to the public at 7:38 A.M.
The Public Hearing was closed at 7:39 A.M.
Motion was made by Commissioner Fiala and seconded to adopt the 2025 Budget as presented.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
| Revenues | BUDGET |
| M.V.H.F. | 10,548,001 |
| Other State Funds | 0 |
| Federal Funds | 0 |
| Critical Bridge | 0 |
| County Appropriations | 11,334 |
| Township Contributions | 1,831,575 |
| Other Governmental Contributions | 350,000 |
| Other Contributions | 0 |
| Salvage Sales | 6,000 |
| Miscellaneous Sales | 2,000 |
| Interest Earned | 150,000 |
| Property Rentals | 9,225 |
| Equipment Rentals | 3,118,425 |
| Handling Charges | 520 |
| Purchase Discounts | 1,000 |
| Gain/Loss Disp. Of Equipment | 950,000 |
| Depreciation & Depletion | 1,148,000 |
| Equipment Retirements | 0 |
| Installment Leases | 0 |
| Trade-In Allowances | 0 |
| Permit Fees | 50,000 |
| Bond Proceeds | 0 |
| Refunds | 70,000 |
| Total Revenues | 18,246,080 |
| Expenditures | |
| Primary Construction | 0 |
| Local Construction | 0 |
| Primary Preservation | 800,000 |
| Local Preservation | 518,438 |
| Primary Routine Maintenance | 2,569,958 |
| Local Routine Maintenance | 5,337,607 |
| Equipment Expense Direct | 2,010,579 |
| Equipment Expense Indirect | 649,661 |
| Equipment Expense Operating | 502,854 |
| Distributive Expense | 2,029,032 |
| Administrative Expense | 725,951 |
| Capital Expense | 2,530,000 |
| Note Payments | 572,000 |
| Other Units of Government | 0 |
| Total Expenditures | 18,246,080 |
| Budgeted Net Revenues (Exp) | 0 |
| Projected Fund Balance Prior Year | 2,488,542 |
| Projected Fund Balance | 2,488,542 |
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to accept the proposal from Scott Civil Engineering Company for bridge design services for the replacement of the Quaker Brook Lane over Quaker Brook Bridge for $46,250.00
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Motion was made by Commissioner Fiala and seconded to accept extending the Dust Control bid from Michigan Chloride Sales of $0.229 from 2024 to 2025.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Michigan Chloride Sales, LLC would like to extend our 2024 dust control bid pricing through the 2025 dust control season. All terms, prices, and conditions would remain the same as our “2023 Dust Control” bid of February 2023.
Calcium Chloride Mineral Well Brine delivered in 9,500 gallon truckloads under the direct supervision of the purchaser, with Continuous Spread Application $0.229 in the following townships:
Baltimore Maple Grove
Castleton Orangeville
Hope Thornapple
Irving Woodland
Net 30 Days
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to accept extending the Dust Control bid from S & M Liquid Tire Fill from 2024 to 2025.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Please be advised that S & M Liquid Tire Fill Inc. would like to extend our pricing from the 2024 dust control season for the 2025 dust control season. Please see below for pricing per gallon for each township application and small application jobs.
| Assyria | $0.1610 |
| Baltimore | $0.1700 |
| Barry | $0.1740 |
| Carlton | $0.1770 |
| Castleton | $0.1710 |
| Hope | $0.1770 |
| Irving | $0.1810 |
| Johnstown | $0.1660 |
| Maple Grove | $0.1740 |
| Orangeville | $0.1790 |
| Prairieville | $0.1760 |
| Rutland | $0.1780 |
| Thornapple | $0.1850 |
| Woodland | $0.1770 |
| Yankee Springs | $0.1830 |
| Small Apps | $0.3000 |
______________________________________________________________________________
Meeting adjourned at 8:15 A.M.
________________________________ __________________________________
Secretary Chairman
December 17, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for December 17, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting and Closed Meeting – December 3, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
12/5/24 Barry County Road Commission Payroll $143,409.85
Bills:
12/5/24
| Check Number | Vendor Name | Check Amount |
| 46898 | Aaron Boeske | $357.80 |
| 46899 | Advantage Plumbing & Drain LLC | $1,564.00 |
| 46900 | Ben Byle | $731.71 |
| 46901 | Bert Keeler | $380.00 |
| 46902 | Black Gold Holdings LLC | $519.57 |
| 46903 | Brandy Casey | $198.10 |
| 46904 | Brian Donnini | $80.00 |
| 46905 | C2 Excavating, LLC | $31,692.00 |
| 46907 | Capital One Bank | $10,597.72 |
| 46908 | Catherine Slocum | $276.28 |
| 46909 | CDW Government | $1,639.38 |
| 46910 | Charles Benedict | $552.54 |
| 46911 | Chris BeBeau | $80.00 |
| 46912 | City Of Hastings | $867.84 |
| 46913 | Culligan Water Conditioning | $69.00 |
| 46914 | D & K Truck Company | $1,160.89 |
| 46915 | David Liddell | $185.99 |
| 46916 | Dylan Kennedy | $80.00 |
| 46917 | Eric Langworthy | $45.00 |
| 46918 | Fox Chevrolet Buick | $148.50 |
| 46919 | Frontline Maintenance & Serv. | $21,064.50 |
| 46920 | Gary Vandecar | $604.71 |
| 46921 | Gilbert’s Maxi Muffler & Serv | $24.01 |
| 46922 | Greg Shook | $490.22 |
| 46923 | Guardian Alarm Company | $378.48 |
| 46924 | H.S.V. Redi-Mix | $3,114.27 |
| 46925 | Hastings Ace Hardware | $43.12 |
| 46926 | Jake Welch | $595.02 |
| 46927 | Johnnie Stayton Jr. | $168.75 |
| 46928 | Joshua McConnon | $99.61 |
| 46929 | Kendall Pranshka | $276.28 |
| 46930 | Kent Rubber Supply Co. | $877.97 |
| Check Number | Vendor Name | Check Amount |
| 46931 | Key Cleaning Services, Inc. | $681.00 |
| 46932 | Kimball Midwest | $1,435.32 |
| 46933 | Lakeland Asphalt Corp | $73,433.68 |
| 46934 | Larry Maupin | $552.54 |
| 46935 | Leigha Zendler | $600.00 |
| 46936 | Liana Vickery | $373.68 |
| 46937 | LJ Fluid Power Inc | $2,055.70 |
| 46938 | M & K Quality Truck Center | $102.11 |
| 46939 | Mark Weeks | $340.00 |
| 46940 | MCRCSIP | $850.00 |
| 46941 | Michigan Turbo | $610.40 |
| 46942 | Morgan Electrical Services Inc | $2,179.36 |
| 46943 | NEXUS Software Solutions, LLC | $8,000.00 |
| 46944 | Patricia Wolf | $276.28 |
| 46945 | Priority Health | $21,460.75 |
| 46946 | Robert Nagel | $276.28 |
| 46947 | S A Morman & Company | $24,940.00 |
| 46948 | Scott Bond | $80.00 |
| 46949 | Scott Civil Engineering Co | $4,275.00 |
| 46950 | Scott Schantz Jr. | $80.00 |
| 46951 | State Of Michigan | $398.27 |
| 46952 | Tom Chaffee | $24.33 |
| 46953 | Total Fire & Security | $35,000.00 |
| 46954 | UniFirst Corporation | $578.81 |
| 46955 | Wayne Roush | $276.28 |
| 46956 | Wyoming Asphalt Paving Co | $102.51 |
| Total | $257,945.56 |
______________________________________________________________________________
Managing Director Jake Welch discussed with the Board a standard operating procedure on where and when intersection advanced warning signs and road name signs would be allowed.
______________________________________________________________________________
The Meet and Greet for new Township officials that was held on December 4, 2024 was discussed. The feedback from the officials was positive and they found the presentation informative and a starting foundation for their responsibilities and would recommend this event for newly elected officials.
______________________________________________________________________________
The 2025 Townships presentation that is presented to the township officials was reviewed and discussed.
______________________________________________________________________________
The Hall Lake culvert project that the DNR is considering was discussed. The DNR operates an outlet structure and is currently considering putting in a box culvert under the road. This would lower the water. The Road Commission would then be responsible for this culvert. Managing Director Jake Welch spoke to the DNR about his concerns about being responsible for this location after the project is complete, the ROW, and not being involved in the planning of this project. The DNR said they would discussed our concerns and get back to us.
A request when out to six companies requesting a proposal for a Lean-To addition on Building 2.
Dutch Brothers Construction, LLC $56,340
Mugen Construction, Inc. $104,813
Motion was made by Commissioner James and seconded to award the Lean-To addition on Building 2 to Dutch Brothers Construction, LLC for $56,340.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Snowplow Safety was completed at 7 elementary schools and 300 students attended. BCRC also participated in mock interviews at Hastings High School.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to move the regularly scheduled meeting of January 21, 2025 to January 14, 2025.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 8:53 A.M.
________________________________ __________________________________
Secretary Chairman
December 3, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for December 3, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting and Closed Meeting – November 19, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
11/21/24 Barry County Road Commission Payroll $132,132.02
Bills:
11/21/24
| Check Number | Vendor Name | Check Amount |
| 46858 | Adam Nieland | $636.87 |
| 46859 | Ben Byle | $57.24 |
| 46860 | Buer Well Drilling, Inc. | $2,461.41 |
| 46861 | C2 Excavating, LLC | $34,192.00 |
| 46865 | Capital One Bank | $22,657.17 |
| 46866 | CDW Government | $8,835.51 |
| 46867 | Chris BeBeau | $110.30 |
| 46868 | Complete Auto Glass | $550.00 |
| 46869 | Consumers Energy | $319.83 |
| 46870 | Corewell Health Occupational | $122.00 |
| 46871 | County Rd Association Self Ins | $17,897.00 |
| 46872 | Culligan Water Conditioning | $74.75 |
| 46873 | D & K Truck Company | $1,780.93 |
| 46874 | Delta Dental | $52.52 |
| 46875 | Flex-Fab | $1,345.00 |
| 46876 | Forklifts of Michigan | $226.44 |
| 46877 | Frontline Maintenance & Serv. | $21,939.25 |
| 46878 | Granger | $173.88 |
| 46879 | Great Lakes Cleaning Systems | $875.00 |
| 46880 | H.S.V. Redi-Mix | $1,849.44 |
| 46881 | Hall’s Septic | $103.00 |
| 46882 | Hastings Ace Hardware | $15.58 |
| 46883 | Huizinga Rebuilding And Truck | $1,370.61 |
| 46884 | J & H Oil Company | $25,108.33 |
| 46885 | Joshua McConnon | $196.09 |
| 46886 | Kimball Midwest | $374.44 |
| 46887 | Lakeland Asphalt Corp | $2,385.92 |
| 46888 | Lincoln National Life Ins | $602.28 |
| 46889 | Parts and Service Financing | $4,218.48 |
| 46890 | Purity Cylinder Gases Inc | $111.97 |
| 46891 | Quadient, Inc | $109.84 |
| 46892 | Scott Bond | $82.66 |
| Check Number | Vendor Name | Check Amount |
| 46893 | Site Precision, Inc. | $200.00 |
| 46894 | State Of Michigan | $137.42 |
| 46895 | Thermo King Michigan Inc | $38.33 |
| 46896 | UniFirst Corporation | $396.25 |
| 46897 | Wayne Moore | $109.60 |
| Total | $151,717.34 |
______________________________________________________________________________
Managing Director Jake Welch report to the board on behalf of Equipment Superintendent Scott Schantz. BCRC is in need of two more Pup Trailers. We have purchased them in the past from Smith Welding & Repair LLC in Lake Odessa but the company has burned down. They had quoted us $60,000 for a new one. Mr. Schantz has looked for new or used Pup Trailers. He was unable to find any that are used. Active Trailers out of Jackson, MN would build the Pup Trailers for BCRC at a cost of $50,700. This amount is lower than the amount quoted by Smith Welding & Repair LLC. Mr. Schantz was unable to find anyone else the sells the Pup Trailers. We are in need of these Pup Trailers in 2025.
Motion was made by Commissioner Fiala and seconded due to purchase two Pup Trailer from Active Trailers out of Jackson, MN for the price of $50,700/each.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to purchase a 2024 Bandit 3100TOW Stump Grinder from Bandit in Remus, Michigan through the Mi-Deal program for a cost of $59,628.00.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Managing Director Jake Welch spoke to the Board about a regional approach for bridge funding. Barry County Road Commission would like to go together with St Joseph County Road Commission, Allegan County Road Commission, and Road Commission of Kalamazoo County and hire a consultant to prepare a proposal and submission for grant opportunities. This regional approach would increase the probability of a successful grant application.
Motion was made Commissioner Fiala and seconded to pursue bridge funding grants on a regional basis including hiring consulting firms at Management’s discretion.
ROLL CALL: Yeas, Fiala, Solmes, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to amend the existing agreement with Oakland County for Federal Aid Fund Exchange for fiscal year 2026.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
.Motion was made by Commissioner Fiala and seconded to approve the 2025 Township Contribution costs.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to move all funds out of the Lake Trust Credit Union when the CD matures on March 17, 2025 and close the accounts that BCRC has with them.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to sell #902360 1999 Caterpillar 615C Scraper and #902350 1994 Caterpillar 325L Excavator at Management’s discretion.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 8:44 A.M.
________________________________ __________________________________
Secretary Chairman
November 19, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for November 19, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting and Closed Meeting – October 15, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
10/24/24 Barry County Road Commission Payroll $140,058.17
11/7/24 Barry County Road Commission Payroll $134,100.41
Bills:
10/24/24
| Check Number | Vendor Name | Check Amount |
| 46754 | Advantage Plumbing & Drain LLC | $900.00 |
| 46755 | Alerus | $1,586.67 |
| 46756 | Behrens LTD | $424.00 |
| 46757 | Ben Byle | $63.59 |
| 46758 | Brian Heath | $667.83 |
| 46762 | Capital One Bank | $25,324.08 |
| 46763 | Consumers Energy | $270.44 |
| 46764 | Corewell Health Pennock | $1,755.00 |
| 46765 | Culligan Water Conditioning | $41.00 |
| 46766 | D & K Truck Company | $1,420.69 |
| 46767 | David Liddell | $562.95 |
| 46768 | Delta Dental | $52.52 |
| 46769 | Frontline Maintenance & Serv. | $26,122.25 |
| 46770 | Hall’s Septic | $190.00 |
| 46771 | Hanes GEO Components | $1,375.00 |
| 46772 | Hastings Ace Hardware | $573.92 |
| 46773 | Hillard Electric, LLC | $2,039.00 |
| 46774 | Isolved Benefit Services | $588.56 |
| 46775 | Jim Raulston | $150.00 |
| 46776 | Johnnie Stayton Jr. | $150.00 |
| 46777 | Kimball Midwest | $372.47 |
| 46778 | Lakeland Asphalt Corp | $1,682.56 |
| 46779 | Liana Vickery | $88.00 |
| 46780 | Lincoln National Life Ins | $602.28 |
| 46781 | Mike Hull | $328.53 |
| 46782 | Miller Financial Services LLC | $3,000.00 |
| 46783 | Parts and Service Financing | $4,023.84 |
| 46784 | Quadient Finance USA Inc | $500.00 |
| 46785 | Ridderman Oil | $24,432.67 |
| 46786 | Rob Garrett | $296.35 |
| 46787 | Rohr Gasoline Equipment, Inc. | $701.70 |
| 46788 | S & M Liquid Tirefill Inc | $11,501.75 |
| Check Number | Vendor Name | Check Amount |
| 46789 | S.D.E., LLC | $225.00 |
| 46790 | Scott Swen | $65.62 |
| 46791 | Sean Satterly | $200.00 |
| 46792 | UniFirst Corporation | $565.28 |
| Sub-Total | $112,843.55 | |
| 11/7/2024 | ||
| 46793 | Aaron Boeske | $684.08 |
| 46794 | Advantage Plumbing & Drain LLC | $1,515.00 |
| 46795 | Alerus | $1,221.57 |
| 46796 | Bert Keeler | $380.00 |
| 46797 | Bit Mat Products of Indiana | $920.00 |
| 46798 | Black Gold Holdings LLC | $589.26 |
| 46799 | Brandy Casey | $80.00 |
| 46800 | Brent Cisler | $824.31 |
| 46801 | Brian Donnini | $80.00 |
| 46804 | Capital One Bank | $17,299.29 |
| 46805 | Catherine Slocum | $276.28 |
| 46806 | Charles Benedict | $552.54 |
| 46807 | Chris BeBeau | $80.00 |
| 46808 | Chris BeBeau BCRC | $716.75 |
| 46809 | City Of Hastings | $758.94 |
| 46810 | Consumers Energy | $2,048.20 |
| 46811 | Corewell Health Occupational | $698.00 |
| 46812 | County Rd Association Self Ins | $1,764.00 |
| 46813 | D & K Truck Company | $2,314.48 |
| 46814 | David Liddell | $80.00 |
| 46815 | Dylan Kennedy | $80.00 |
| 46816 | Forklifts of Michigan | $226.44 |
| 46817 | Foster Swift Collins & Smith | $111.00 |
| 46818 | Frontline Maintenance & Serv. | $17,440.50 |
| 46819 | Gary Vandecar | $604.71 |
| 46820 | Hall’s Septic | $190.00 |
| 46821 | Hastings Ace Hardware | $104.53 |
| 46822 | Huizinga Rebuilding And Truck | $269.42 |
| 46823 | Jake Welch | $291.93 |
| 46824 | John Deere Financial | $10.62 |
| 46825 | Joshua McConnon | $140.07 |
| 46826 | Kendall Pranshka | $276.28 |
| 46827 | Key Cleaning Services, Inc. | $981.00 |
| 46828 | Kimball Midwest | $260.29 |
| 46829 | Lakeland Asphalt Corp | $2,018.56 |
| 46830 | Larry Maupin | $552.54 |
| 46831 | Leaping Lizards | $360.00 |
| 46832 | Mark Weeks | $340.00 |
| 46833 | Michigan Pavement Markings LLC | $143.57 |
| 46834 | Mike Hull | $140.45 |
| 46835 | Northern Concrete Pipe, Inc. | $453.00 |
| 46836 | Parts and Service Financing | $966.83 |
| 46837 | Patricia Wolf | $276.28 |
| 46838 | Priority Health | $19,168.50 |
| 46839 | Purity Cylinder Gases Inc | $108.44 |
| 46840 | Rex Ferris | $144.06 |
| 46841 | Rob Garrett | $132.44 |
| Check Number | Vendor Name | Check Amount |
| 46842 | Robert Nagel | $276.28 |
| 46843 | Scott Bond | $143.54 |
| 46844 | Scott Civil Engineering Co | $430.00 |
| 46845 | Scott Schantz Jr. | $80.00 |
| 46846 | State Installation & Service | $138.00 |
| 46847 | State Of Michigan | $137.42 |
| 46848 | Thermo King Michigan Inc | $300.33 |
| 46849 | Tom Chaffee | $24.33 |
| 46850 | Truck & Trailer Specialties | $4,847.84 |
| 46851 | UniFirst Corporation | $399.00 |
| 46852 | US Hydraulics LLC | $3,700.00 |
| 46853 | Varipro Benefit Administrators | $251.95 |
| 46854 | Verizon | $1,219.40 |
| 46855 | View Newspaper Group | $39.00 |
| 46856 | Wayne Moore | $94.21 |
| 46857 | Wayne Roush | $276.28 |
| Sub-Total | $91,031.74 | |
| Total | $203,875.29 |
______________________________________________________________________________
Managing Director Jake Welch told the Board that the bridge at Quaker Brook Lane over Quaker Brook has been approved for replacement on the 2027 Local Bridge Program. Estimated cost of $866,000.00. Mr. Welch spoke to the Board about the designs being drawn up for this Bridge. Mr. Welch would also like to have up to three other bridges designs drawn up and permitting in order to have “shovel ready” projects. This would allow the BCRC to act quickly if funding opportunities arise.
Motion was made by Commissioner Fiala and seconded to have Scott Civil Engineering draw up designs on Quaker Brook Bridge and up to three other bridges. These three bridges would be at Management discretion.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
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Managing Director Jake Welch spoke to the Board about creating a comprehensive web-based app. This app would implement a system that would allow BCRC to operate efficiently with providing the employees the daily work schedule, capability to enter time card information, pre and post equipment inspection reports, and navigation systems to improve route efficiency and safety to name a few of the key features. At this time there is an app available by Samsara and is being used by Kalamazoo County but in speaking to Kalamazoo County we believe this app would not meet the needs that the BCRC have. The Engineering Department did research and contacted Nexus IQ in regards to creating an app to fit our needs. Nexus IQ was very responsive to creating an app with BCRC. The initial mock-up would cost $12,000. Nexus IQ would talk to the employees and create a format for the app. Nexus IQ would then come to a Board meeting to discuss their findings and discuss with the Board if BCRC would like to move forward on creating the app. The overall estimated cost for the app and the tablets for the trucks is $80,000 – $100,000. There would be an annual subscription fee also. The Board would like it stated in the contract that if other Road Commissions or businesses uses this Nexus IQ app that our annual subscription fees would be lower than the normal cost.
Motion was made by Commissioner James and seconded to approve Managing Director Jake Welch to sign a contract with Nexus IQ for $12,000.00 on an initial agreement to create an app mock-up and have Nexus IQ report back so BCRC can decide if we will move forward with this project.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Motion was made Commissioner Fiala and seconded to accept extending the 2024 Pavement Marking bid from Michigan Pavement Markings for 2025 at the cost listed in their letter.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Michigan Pavement Markings LLC would like to renew the pavement marking contract with your Road Commission for the 2025 season. We will be happy to honor the same unit prices from the 2024 season. Thank you for the work you have awarded us in the past. It was greatly appreciated. I hope we can keep a good working relationship for the future. These prices will be extended through the 2025 season.
WATERBORNE PAINT
4” White .053/lft 4” Yellow . .056/lft
12” Crosswalk 1.00/lft 24” Stop Bar . 1.25/lft
Left Arrow $30/ea Right Arrow $30/ea
Thru Arrow $25/ea Combo Arrow $45/ea
ONLY Symbol $30/ea SCHOOL Symbol $70/ea
STOP AHEAD $100/ea Removal $1/lft
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Motion was made by Commissioner Fiala and seconded authorizing Chris BeBeau, Accounting Manager, to sign the engagement letter from Gabridge & Company for the 2024 Financial Audit not to exceed $16,100 pending approval from the County Board of Commissioners.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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The Board discussed the New Officials Meet & Greet meeting and presentation that will be held December 4, 2024.
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Managing Director Jake Welch presented to the Board the Crack Sealing comparison between WR Meadows 1190 and Crafco 34250 crack blocks. The WR Meadows 1190 crack blocks are $.054/lb and the Crafco 34250 are $0.65/lb. We tested these two products on Whitneyville Road in 2022 and then inspected the road in 2023 and 2024. WR Meadows cracked through the seal and no longer effectively sealed the cracks from the elements. It is recommended to continue using the Crafco 34250 crack blocks.
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It was reported to the Board that the Barry County Board of Commissioners raised the Road Commissioners pay to start in 2025 to $5,000/year. There had not been a raise in salary since 1996.
Motion was made by Commissioner Fiala and seconded to authorize Jake Welch to execute documents with Consumers Energy for the option to purchase land at the Anders property. Consumers Energy to pay $5,000.00 for this option.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Managing Director Jake Welch reported to the Board a follow-up report on our Instagram account. We have 116 followers and BCRC posted 86 times. Since our Instagram has been linked to our Facebook account and takes minimal additional work it was decided at this time to continue with the Instagram account.
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2025 Strategic Planning Goals were discussed.
Motion was made by Commissioner Fiala and seconded to set the Strategic Planning Goals for 2025 to be #1 Facilities and Mineral Pits and #2 Bridges and Culverts.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Motion was made by Commissioner Fiala and seconded to adopt the updated Barry CRC Performance Evaluation for the Managing Director form.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Motion was made by Commissioner Fiala and seconded to approve and sign the employment contract with Managing Director, Jake Welch, effectively extending his current contract through the end of 2027.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Motion was made by Commissioner Fiala and seconded to approve the Road User Agreement for a Solar Farm in Johnstown Township.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Meeting adjourned at 9:14 A.M.
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Secretary Chairman