December 31, 2024

 

Chairman Solmes called the special meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.

 

Members present:  Solmes, Fiala, James, and Managing Director Jake Welch.

 

The agenda for December 31, 2024 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the following consent items:

• Minutes of Previous Board Meeting – December 17, 2024
• Payroll
• Bills

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

12/19/24              Barry County Road Commission Payroll                       $168,162.78

 

Bills:

12/19/24

Check Number	Vendor Name	Check Amount
46957	Air Components, Inc.	$2,552.58
46958	Allegan County Road Commission	$200.00
46959	Behrens LTD	$78.00
46960	Brandy Casey	$290.98
46961	Brent Cisler	$210.93
46965	Capital One Bank	$29,650.16
46966	Carleton Equipment Co	$968.00
46967	Chris BeBeau	$694.66
46968	Consumers Energy	$4,486.61
46969	Corewell Health Occupational	$1,229.06
46970	Culligan Water Conditioning	$67.00
46971	D & K Truck Company	$372.77
46972	Detroit Salt Company LLC	$24,464.42
46973	Dylan Kennedy	$127.59
46974	Foster Swift Collins & Smith	$536.50
46975	Frank M Fiala	$1,222.75
46976	Gilbert’s Maxi Muffler & Serv	$1,507.80
46977	Granger	$173.88
46978	Halliday Sand & Gravel	$499,999.25
46979	Hastings Ace Hardware	$50.93
46980	Jake Welch	$88.14
46981	Jonas P. Herschberger	$28,170.00
46982	Jonathan Norris	$233.15
46983	Joshua McConnon	$115.52
46984	Ketchum Machine Co	$672.00
46985	Kimball Midwest	$1,893.08
46986	Lakeland Asphalt Corp	$597.14
46987	Leaping Lizards	$337.50
46988	LJ Fluid Power Inc	$842.23
46989	M & K Quality Truck Center	$16,297.97
46990	Parts and Service Financing	$195.60
46991	Purity Cylinder Gases Inc	$700.93
46992	Rex Ferris	$599.22
Check Number	Vendor Name	Check Amount
46993	Ridderman Oil	$19,266.89
46994	Rob Garrett	$211.74
46995	S & M Liquid Tirefill Inc	$1,248.99
46996	Sherwin Industries Inc	$569.55
46997	St. Joseph County Road Comm	$23.00
46998	State Of Michigan	$200.00
46999	Steensma Lawn & Power Equipment	$1,264.90
47000	UniFirst Corporation	$770.13
47001	Verizon	$1,263.05
47002	Welton’s Heating & Cooling	$296.00
	Sub-Total	$644,740.60
12/30/2024
47003	Adam Nieland	$75.81
47004	Arcadia Chemical, Inc.	$1,621.94
47005	Barry County	$1,875.00
47008	Capital One Bank	$24,884.55
47009	CDW Government	$808.31
47010	Chris BeBeau BCRC	$93.56
47011	Culligan Water Conditioning	$69.00
47012	D & K Truck Company	$2,730.10
47013	David Liddell	$171.22
47014	Detroit Salt Company LLC	$43,462.57
47015	Frontline Maintenance & Serv.	$30,275.50
47016	Gilbert’s Maxi Muffler & Serv	$131.34
47017	Great Lakes Cleaning Systems	$893.75
47018	Hastings Ace Hardware	$127.25
47019	John Deere Financial	$49.60
47020	K & R Truck Sales, Inc.	$2,989.18
47021	Key Cleaning Services, Inc.	$681.00
47022	Kimball Midwest	$1,026.69
47023	Liana Vickery	$363.22
47024	LJ Fluid Power Inc	$240.94
47025	Logan Lumbert	$45.00
47026	Mika, Meyers, Beckett & Jones	$627.00
47027	Parts and Service Financing	$183.30
47028	Purity Cylinder Gases Inc	$111.50
47029	Ridderman Oil	$21,720.86
47030	Rohr Gasoline Equipment, Inc.	$194.00
47031	S A Morman & Company	$43,670.00
47032	Scott Civil Engineering Co	$130.00
47033	Todd Wenzel Chevrolet	$67,392.00
47034	Tom Boulter	$236.33
47035	Truck & Trailer Specialties	$185,810.00
47036	UniFirst Corporation	$197.82
	Sub-Total	$432,888.34
	Total	$1,077,628.94

 

 

 

 

 

 

 

 

 

Motion was made by Commissioner Fiala and seconded to adopt the 2024 Budget Amendment #2.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

					Amended
Revenues	BUDGET		Amendment		Budget
M.V.H.F.	10,294,274		-87,798		10,206,476
Other State Funds	0				0
Federal Funds	23,827		-4,538		19,289
Critical Bridge	0				0
County Appropriations	11,334				11,334
Township Contributions	2,271,232		1,137,297		3,408,529
Other Governmental Contributions	1,034,442		140,768		1,175,210
Other Contributions	0		73,485		73,485
Salvage Sales	10,000		11,563		21,563
Miscellaneous Sales	2,000		-390		1,610
Interest Earned	150,000		112,627		262,627
Property Rentals	9,225				9,225
Equipment Rentals	3,292,259		287,757		3,580,016
Handling Charges	520				520
Purchase Discounts	1,000		235		1,235
Gain/Loss Disp. Of Equipment	600,000		-326,465		273,535
Gain/Loss Sale of Capital Assets	0		5,000		5,000
Depreciation & Depletion	1,147,000		28,804		1,175,804
Equipment Retirements	0		461,631		461,631
Installment Leases	0				0
Trade-In Allowances	0				0
Permit Fees	50,000		8,565		58,565
Bond Proceeds	0				0
Refunds	70,000		62,173		132,173
Total Revenues	18,967,113		1,910,714		20,877,827
Expenditures
Primary Construction	0				0
Local Construction	0				0
Primary Preservation	1,313,215		444,122		1,757,337
Local Preservation	140,000		220,244		360,244
Primary Routine Maintenance	5,318,981		4,240		5,323,221
Local Routine Maintenance	6,638,370		-210,165		6,428,205
Equipment Expense Direct	1,892,132		558,802		2,450,934
Equipment Expense Indirect	658,150		331,415		989,565
Equipment Expense Operating	488,207		-31,366		456,841
Distributive Expense	1,561,852		-1,561,852		0
Administrative Expense	732,199		-29,579		702,620
Capital Expense	2,791,881		-258,759		2,533,122
Note Payments	557,500		-4,375		553,125
Other Units of Government	0		129,451		129,451
Total Expenditures	22,092,487		-407,822		21,684,665
Budgeted Net Revenues (Exp)	-3,125,374		2,318,536		-806,838
Projected Fund Balance Prior Year	5,613,449		0		5,613,449
Projected Fund Balance	2,488,075		2,318,536		4,806,611

______________________________________________________________________________

 

The 2025 Budget Public Hearing was opened up to the public at 7:38 A.M.

 

The Public Hearing was closed at 7:39 A.M.

 

 

 

 

 

Motion was made by Commissioner Fiala and seconded to adopt the 2025 Budget as presented.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

Revenues	BUDGET
M.V.H.F.	10,548,001
Other State Funds	0
Federal Funds	0
Critical Bridge	0
County Appropriations	11,334
Township Contributions	1,831,575
Other Governmental Contributions	350,000
Other Contributions	0
Salvage Sales	6,000
Miscellaneous Sales	2,000
Interest Earned	150,000
Property Rentals	9,225
Equipment Rentals	3,118,425
Handling Charges	520
Purchase Discounts	1,000
Gain/Loss Disp. Of Equipment	950,000
Depreciation & Depletion	1,148,000
Equipment Retirements	0
Installment Leases	0
Trade-In Allowances	0
Permit Fees	50,000
Bond Proceeds	0
Refunds	70,000
Total Revenues	18,246,080
Expenditures
Primary Construction	0
Local Construction	0
Primary Preservation	800,000
Local Preservation	518,438
Primary Routine Maintenance	2,569,958
Local Routine Maintenance	5,337,607
Equipment Expense Direct	2,010,579
Equipment Expense Indirect	649,661
Equipment Expense Operating	502,854
Distributive Expense	2,029,032
Administrative Expense	725,951
Capital Expense	2,530,000
Note Payments	572,000
Other Units of Government	0
Total Expenditures	18,246,080
Budgeted Net Revenues (Exp)	0
Projected Fund Balance Prior Year	2,488,542
Projected Fund Balance	2,488,542

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to accept the proposal from Scott Civil Engineering Company for bridge design services for the replacement of the Quaker Brook Lane over Quaker Brook Bridge for $46,250.00

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

Motion was made by Commissioner Fiala and seconded to accept extending the Dust Control bid from Michigan Chloride Sales of $0.229 from 2024 to 2025.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

Michigan Chloride Sales, LLC would like to extend our 2024 dust control bid pricing through the 2025 dust control season.  All terms, prices, and conditions would remain the same as our “2023 Dust Control” bid of February 2023.

 

Calcium Chloride Mineral Well Brine delivered in 9,500 gallon truckloads under the direct supervision of the purchaser, with Continuous Spread Application $0.229 in the following townships:

 

Baltimore                    Maple Grove

Castleton                     Orangeville

Hope                           Thornapple

Irving                          Woodland

 

Net 30 Days

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to accept extending the Dust Control bid from S & M Liquid Tire Fill from 2024 to 2025.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

Please be advised that S & M Liquid Tire Fill Inc. would like to extend our pricing from the 2024 dust control season for the 2025 dust control season.  Please see below for pricing per gallon for each township application and small application jobs.

 

Assyria	$0.1610
Baltimore	$0.1700
Barry	$0.1740
Carlton	$0.1770
Castleton	$0.1710
Hope	$0.1770
Irving	$0.1810
Johnstown	$0.1660
Maple Grove	$0.1740
Orangeville	$0.1790
Prairieville	$0.1760
Rutland	$0.1780
Thornapple	$0.1850
Woodland	$0.1770
Yankee Springs	$0.1830
Small Apps	$0.3000

______________________________________________________________________________

 

Meeting adjourned at 8:15 A.M.

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

December 17, 2024

 

Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.

 

Members present:  Solmes, Fiala, James, and Managing Director Jake Welch.

 

The agenda for December 17, 2024 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the following consent items:

• Minutes of Previous Board Meeting and Closed Meeting – December 3, 2024
• Payroll
• Bills

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

12/5/24                Barry County Road Commission Payroll                       $143,409.85

 

 

Bills:

12/5/24

Check Number	Vendor Name	Check Amount
46898	Aaron Boeske	$357.80
46899	Advantage Plumbing & Drain LLC	$1,564.00
46900	Ben Byle	$731.71
46901	Bert Keeler	$380.00
46902	Black Gold Holdings LLC	$519.57
46903	Brandy Casey	$198.10
46904	Brian Donnini	$80.00
46905	C2 Excavating, LLC	$31,692.00
46907	Capital One Bank	$10,597.72
46908	Catherine Slocum	$276.28
46909	CDW Government	$1,639.38
46910	Charles Benedict	$552.54
46911	Chris BeBeau	$80.00
46912	City Of Hastings	$867.84
46913	Culligan Water Conditioning	$69.00
46914	D & K Truck Company	$1,160.89
46915	David Liddell	$185.99
46916	Dylan Kennedy	$80.00
46917	Eric Langworthy	$45.00
46918	Fox Chevrolet Buick	$148.50
46919	Frontline Maintenance & Serv.	$21,064.50
46920	Gary Vandecar	$604.71
46921	Gilbert’s Maxi Muffler & Serv	$24.01
46922	Greg Shook	$490.22
46923	Guardian Alarm Company	$378.48
46924	H.S.V. Redi-Mix	$3,114.27
46925	Hastings Ace Hardware	$43.12
46926	Jake Welch	$595.02
46927	Johnnie Stayton Jr.	$168.75
46928	Joshua McConnon	$99.61
46929	Kendall Pranshka	$276.28
46930	Kent Rubber Supply Co.	$877.97
Check Number	Vendor Name	Check Amount
46931	Key Cleaning Services, Inc.	$681.00
46932	Kimball Midwest	$1,435.32
46933	Lakeland Asphalt Corp	$73,433.68
46934	Larry Maupin	$552.54
46935	Leigha Zendler	$600.00
46936	Liana Vickery	$373.68
46937	LJ Fluid Power Inc	$2,055.70
46938	M & K Quality Truck Center	$102.11
46939	Mark Weeks	$340.00
46940	MCRCSIP	$850.00
46941	Michigan Turbo	$610.40
46942	Morgan Electrical Services Inc	$2,179.36
46943	NEXUS Software Solutions, LLC	$8,000.00
46944	Patricia Wolf	$276.28
46945	Priority Health	$21,460.75
46946	Robert Nagel	$276.28
46947	S A Morman & Company	$24,940.00
46948	Scott Bond	$80.00
46949	Scott Civil Engineering Co	$4,275.00
46950	Scott Schantz Jr.	$80.00
46951	State Of Michigan	$398.27
46952	Tom Chaffee	$24.33
46953	Total Fire & Security	$35,000.00
46954	UniFirst Corporation	$578.81
46955	Wayne Roush	$276.28
46956	Wyoming Asphalt Paving Co	$102.51
	Total	$257,945.56

 

______________________________________________________________________________

 

Managing Director Jake Welch discussed with the Board a standard operating procedure on where and when intersection advanced warning signs and road name signs would be allowed.

______________________________________________________________________________

 

The Meet and Greet for new Township officials that was held on December 4, 2024 was discussed.  The feedback from the officials was positive and they found the presentation informative and a starting foundation for their responsibilities and would recommend this event for newly elected officials.

______________________________________________________________________________

 

The 2025 Townships presentation that is presented to the township officials was reviewed and discussed.

______________________________________________________________________________

 

The Hall Lake culvert project that the DNR is considering was discussed.  The DNR operates an outlet structure and is currently considering putting in a box culvert under the road.  This would lower the water.  The Road Commission would then be responsible for this culvert.  Managing Director Jake Welch spoke to the DNR about his concerns about being responsible for this location after the project is complete, the ROW, and not being involved in the planning of this project.  The DNR said they would discussed our concerns and get back to us.

 

 

 

 

 

 

 

A request when out to six companies requesting a proposal for a Lean-To addition on Building 2.

 

Dutch Brothers Construction, LLC                $56,340

Mugen Construction, Inc.                               $104,813

 

Motion was made by Commissioner James and seconded to award the Lean-To addition on Building 2 to Dutch Brothers Construction, LLC for $56,340.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Snowplow Safety was completed at 7 elementary schools and 300 students attended.  BCRC also participated in mock interviews at Hastings High School.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to move the regularly scheduled meeting of January 21, 2025 to January 14, 2025.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:53 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

December 3, 2024

 

Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.

 

Members present:  Solmes, Fiala, James, and Managing Director Jake Welch.

 

The agenda for December 3, 2024 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the following consent items:

• Minutes of Previous Board Meeting and Closed Meeting – November 19, 2024
• Payroll
• Bills

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

11/21/24              Barry County Road Commission Payroll                       $132,132.02

 

 

Bills:

11/21/24

Check Number	Vendor Name	Check Amount
46858	Adam Nieland	$636.87
46859	Ben Byle	$57.24
46860	Buer Well Drilling, Inc.	$2,461.41
46861	C2 Excavating, LLC	$34,192.00
46865	Capital One Bank	$22,657.17
46866	CDW Government	$8,835.51
46867	Chris BeBeau	$110.30
46868	Complete Auto Glass	$550.00
46869	Consumers Energy	$319.83
46870	Corewell Health Occupational	$122.00
46871	County Rd Association Self Ins	$17,897.00
46872	Culligan Water Conditioning	$74.75
46873	D & K Truck Company	$1,780.93
46874	Delta Dental	$52.52
46875	Flex-Fab	$1,345.00
46876	Forklifts of Michigan	$226.44
46877	Frontline Maintenance & Serv.	$21,939.25
46878	Granger	$173.88
46879	Great Lakes Cleaning Systems	$875.00
46880	H.S.V. Redi-Mix	$1,849.44
46881	Hall’s Septic	$103.00
46882	Hastings Ace Hardware	$15.58
46883	Huizinga Rebuilding And Truck	$1,370.61
46884	J & H Oil Company	$25,108.33
46885	Joshua McConnon	$196.09
46886	Kimball Midwest	$374.44
46887	Lakeland Asphalt Corp	$2,385.92
46888	Lincoln National Life Ins	$602.28
46889	Parts and Service Financing	$4,218.48
46890	Purity Cylinder Gases Inc	$111.97
46891	Quadient, Inc	$109.84
46892	Scott Bond	$82.66
Check Number	Vendor Name	Check Amount
46893	Site Precision, Inc.	$200.00
46894	State Of Michigan	$137.42
46895	Thermo King Michigan Inc	$38.33
46896	UniFirst Corporation	$396.25
46897	Wayne Moore	$109.60
	Total	$151,717.34

______________________________________________________________________________

 

Managing Director Jake Welch report to the board on behalf of Equipment Superintendent Scott Schantz.  BCRC is in need of two more Pup Trailers.  We have purchased them in the past from Smith Welding & Repair LLC in Lake Odessa but the company has burned down.  They had quoted us $60,000 for a new one.  Mr. Schantz has looked for new or used Pup Trailers.  He was unable to find any that are used.  Active Trailers out of Jackson, MN would build the Pup Trailers for BCRC at a cost of $50,700.  This amount is lower than the amount quoted by Smith Welding & Repair LLC. Mr. Schantz was unable to find anyone else the sells the Pup Trailers.  We are in need of these Pup Trailers in 2025.

 

Motion was made by Commissioner Fiala and seconded due to purchase two Pup Trailer from Active Trailers out of Jackson, MN for the price of $50,700/each.

 

ROLL CALL:  Yeas, Fiala, Solmes, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to purchase a 2024 Bandit 3100TOW Stump Grinder from Bandit in Remus, Michigan through the Mi-Deal program for a cost of $59,628.00.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Managing Director Jake Welch spoke to the Board about a regional approach for bridge funding.  Barry County Road Commission would like to go together with St Joseph County Road Commission, Allegan County Road Commission, and Road Commission of Kalamazoo County and hire a consultant to prepare a proposal and submission for grant opportunities.  This regional approach would increase the probability of a successful grant application.

 

Motion was made Commissioner Fiala and seconded to pursue bridge funding grants on a regional basis including hiring consulting firms at Management’s discretion.

 

ROLL CALL:  Yeas, Fiala, Solmes, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to amend the existing agreement with Oakland County for Federal Aid Fund Exchange for fiscal year 2026.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

 

 

 

 

 

.Motion was made by Commissioner Fiala and seconded to approve the 2025 Township Contribution costs.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to move all funds out of the Lake Trust Credit Union when the CD matures on March 17, 2025 and close the accounts that BCRC has with them.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to sell #902360 1999 Caterpillar 615C Scraper and #902350 1994 Caterpillar 325L Excavator at Management’s discretion.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:44 A.M.

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

November 19, 2024

 

Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.

 

Members present:  Solmes, Fiala, James, and Managing Director Jake Welch.

 

The agenda for November 19, 2024 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the following consent items:

• Minutes of Previous Board Meeting and Closed Meeting – October 15, 2024
• Payroll
• Bills

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

10/24/24              Barry County Road Commission Payroll                       $140,058.17

11/7/24                Barry County Road Commission Payroll                       $134,100.41

 

 

Bills:

10/24/24

Check Number	Vendor Name	Check Amount
46754	Advantage Plumbing & Drain LLC	$900.00
46755	Alerus	$1,586.67
46756	Behrens LTD	$424.00
46757	Ben Byle	$63.59
46758	Brian Heath	$667.83
46762	Capital One Bank	$25,324.08
46763	Consumers Energy	$270.44
46764	Corewell Health Pennock	$1,755.00
46765	Culligan Water Conditioning	$41.00
46766	D & K Truck Company	$1,420.69
46767	David Liddell	$562.95
46768	Delta Dental	$52.52
46769	Frontline Maintenance & Serv.	$26,122.25
46770	Hall’s Septic	$190.00
46771	Hanes GEO Components	$1,375.00
46772	Hastings Ace Hardware	$573.92
46773	Hillard Electric, LLC	$2,039.00
46774	Isolved Benefit Services	$588.56
46775	Jim Raulston	$150.00
46776	Johnnie Stayton Jr.	$150.00
46777	Kimball Midwest	$372.47
46778	Lakeland Asphalt Corp	$1,682.56
46779	Liana Vickery	$88.00
46780	Lincoln National Life Ins	$602.28
46781	Mike Hull	$328.53
46782	Miller Financial Services LLC	$3,000.00
46783	Parts and Service Financing	$4,023.84
46784	Quadient Finance USA Inc	$500.00
46785	Ridderman Oil	$24,432.67
46786	Rob Garrett	$296.35
46787	Rohr Gasoline Equipment, Inc.	$701.70
46788	S & M Liquid Tirefill Inc	$11,501.75
Check Number	Vendor Name	Check Amount
46789	S.D.E., LLC	$225.00
46790	Scott Swen	$65.62
46791	Sean Satterly	$200.00
46792	UniFirst Corporation	$565.28
	Sub-Total	$112,843.55
11/7/2024
46793	Aaron Boeske	$684.08
46794	Advantage Plumbing & Drain LLC	$1,515.00
46795	Alerus	$1,221.57
46796	Bert Keeler	$380.00
46797	Bit Mat Products of Indiana	$920.00
46798	Black Gold Holdings LLC	$589.26
46799	Brandy Casey	$80.00
46800	Brent Cisler	$824.31
46801	Brian Donnini	$80.00
46804	Capital One Bank	$17,299.29
46805	Catherine Slocum	$276.28
46806	Charles Benedict	$552.54
46807	Chris BeBeau	$80.00
46808	Chris BeBeau BCRC	$716.75
46809	City Of Hastings	$758.94
46810	Consumers Energy	$2,048.20
46811	Corewell Health Occupational	$698.00
46812	County Rd Association Self Ins	$1,764.00
46813	D & K Truck Company	$2,314.48
46814	David Liddell	$80.00
46815	Dylan Kennedy	$80.00
46816	Forklifts of Michigan	$226.44
46817	Foster Swift Collins & Smith	$111.00
46818	Frontline Maintenance & Serv.	$17,440.50
46819	Gary Vandecar	$604.71
46820	Hall’s Septic	$190.00
46821	Hastings Ace Hardware	$104.53
46822	Huizinga Rebuilding And Truck	$269.42
46823	Jake Welch	$291.93
46824	John Deere Financial	$10.62
46825	Joshua McConnon	$140.07
46826	Kendall Pranshka	$276.28
46827	Key Cleaning Services, Inc.	$981.00
46828	Kimball Midwest	$260.29
46829	Lakeland Asphalt Corp	$2,018.56
46830	Larry Maupin	$552.54
46831	Leaping Lizards	$360.00
46832	Mark Weeks	$340.00
46833	Michigan Pavement Markings LLC	$143.57
46834	Mike Hull	$140.45
46835	Northern Concrete Pipe, Inc.	$453.00
46836	Parts and Service Financing	$966.83
46837	Patricia Wolf	$276.28
46838	Priority Health	$19,168.50
46839	Purity Cylinder Gases Inc	$108.44
46840	Rex Ferris	$144.06
46841	Rob Garrett	$132.44
Check Number	Vendor Name	Check Amount
46842	Robert Nagel	$276.28
46843	Scott Bond	$143.54
46844	Scott Civil Engineering Co	$430.00
46845	Scott Schantz Jr.	$80.00
46846	State Installation & Service	$138.00
46847	State Of Michigan	$137.42
46848	Thermo King Michigan Inc	$300.33
46849	Tom Chaffee	$24.33
46850	Truck & Trailer Specialties	$4,847.84
46851	UniFirst Corporation	$399.00
46852	US Hydraulics LLC	$3,700.00
46853	Varipro Benefit Administrators	$251.95
46854	Verizon	$1,219.40
46855	View Newspaper Group	$39.00
46856	Wayne Moore	$94.21
46857	Wayne Roush	$276.28
	Sub-Total	$91,031.74
	Total	$203,875.29

 

______________________________________________________________________________

 

Managing Director Jake Welch told the Board that the bridge at Quaker Brook Lane over Quaker Brook has been approved for replacement on the 2027 Local Bridge Program.  Estimated cost of $866,000.00.  Mr. Welch spoke to the Board about the designs being drawn up for this Bridge.  Mr. Welch would also like to have up to three other bridges designs drawn up and permitting in order to have “shovel ready” projects.  This would allow the BCRC to act quickly if funding opportunities arise.

 

Motion was made by Commissioner Fiala and seconded to have Scott Civil Engineering draw up designs on Quaker Brook Bridge and up to three other bridges.  These three bridges would be at Management discretion.

 

ROLL CALL:  Yeas, Fiala, Solmes, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Managing Director Jake Welch spoke to the Board about creating a comprehensive web-based app.  This app would implement a system that would allow BCRC to operate efficiently with providing the employees the daily work schedule, capability to enter time card information, pre and post equipment inspection reports, and navigation systems to improve route efficiency and safety to name a few of the key features.  At this time there is an app available by Samsara and is being used by Kalamazoo County but in speaking to Kalamazoo County we believe this app would not meet the needs that the BCRC have.  The Engineering Department did research and contacted Nexus IQ in regards to creating an app to fit our needs.  Nexus IQ was very responsive to creating an app with BCRC.   The initial mock-up would cost $12,000.  Nexus IQ would talk to the employees and create a format for the app.  Nexus IQ would then come to a Board meeting to discuss their findings and discuss with the Board if BCRC would like to move forward on creating the app.  The overall estimated cost for the app and the tablets for the trucks is $80,000 – $100,000.  There would be an annual subscription fee also.  The Board would like it stated in the contract that if other Road Commissions or businesses uses this Nexus IQ app that our annual subscription fees would be lower than the normal cost.

 

 

 

 

 

 

Motion was made by Commissioner James and seconded to approve Managing Director Jake Welch to sign a contract with Nexus IQ for $12,000.00 on an initial agreement to create an app mock-up and have Nexus IQ report back so BCRC can decide if we will move forward with this project.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made Commissioner Fiala and seconded to accept extending the 2024 Pavement Marking bid from Michigan Pavement Markings for 2025 at the cost listed in their letter.

 

ROLL CALL:  Yeas, Fiala, Solmes, & Dykstra

Nays, None

Motion Carried

 

Michigan Pavement Markings LLC would like to renew the pavement marking contract with your Road Commission for the 2025 season.  We will be happy to honor the same unit prices from the 2024 season. Thank you for the work you have awarded us in the past. It was greatly appreciated. I hope we can keep a good working relationship for the future.  These prices will be extended through the 2025 season.

 

WATERBORNE  PAINT

4” White                                     .053/lft                     4” Yellow        .           .056/lft

12” Crosswalk                            1.00/lft                     24” Stop Bar   .           1.25/lft

Left Arrow                                 $30/ea                      Right Arrow               $30/ea

Thru Arrow                                $25/ea                      Combo Arrow             $45/ea

ONLY Symbol                           $30/ea                      SCHOOL Symbol       $70/ea

STOP AHEAD                          $100/ea                    Removal                      $1/lft

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded authorizing Chris BeBeau, Accounting Manager, to sign the engagement letter from Gabridge & Company for the 2024 Financial Audit not to exceed $16,100 pending approval from the County Board of Commissioners.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

The Board discussed the New Officials Meet & Greet meeting and presentation that will be held December 4, 2024.

______________________________________________________________________________

 

Managing Director Jake Welch presented to the Board the Crack Sealing comparison between WR Meadows 1190 and Crafco 34250 crack blocks.  The WR Meadows 1190 crack blocks are $.054/lb and the Crafco 34250 are $0.65/lb.  We tested these two products on Whitneyville Road in 2022 and then inspected the road in 2023 and 2024.  WR Meadows cracked through the seal and no longer effectively sealed the cracks from the elements.  It is recommended to continue using the Crafco 34250 crack blocks.

______________________________________________________________________________

 

It was reported to the Board that the Barry County Board of Commissioners raised the Road Commissioners pay to start in 2025 to $5,000/year.  There had not been a raise in salary since 1996.

 

 

 

 

 

Motion was made by Commissioner Fiala and seconded to authorize Jake Welch to execute documents with Consumers Energy for the option to purchase land at the Anders property.  Consumers Energy to pay $5,000.00 for this option.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Managing Director Jake Welch reported to the Board a follow-up report on our Instagram account.  We have 116 followers and BCRC posted 86 times.  Since our Instagram has been linked to our Facebook account and takes minimal additional work it was decided at this time to continue with the Instagram account.

______________________________________________________________________________

 

2025 Strategic Planning Goals were discussed.

 

Motion was made by Commissioner Fiala and seconded to set the Strategic Planning Goals for 2025 to be #1 Facilities and Mineral Pits and #2 Bridges and Culverts.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Barry CRC Performance Evaluation for the Managing Director form.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve and sign the employment contract with Managing Director, Jake Welch, effectively extending his current contract through the end of 2027.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the Road User Agreement for a Solar Farm in Johnstown Township.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 9:14 A.M.

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

October 15, 2024

 

Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.

 

Members present:  Solmes, Fiala, James, and Managing Director Jake Welch.

 

The agenda for October 15, 2024 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the following consent items:

• Minutes of Previous Board Meeting – October 1, 2024
• Payroll
• Bills

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

10/10/24              Barry County Road Commission Payroll                       $143,719.26

 

Bills:

10/10/24

Check Number	Vendor Name	Check Amount
46686	Aaron Boeske	$88.00
46687	Barbara Sue Hanneman	$200.00
46688	Behrens LTD	$51.00
46689	Bert Keeler	$380.00
46690	Black Gold Holdings LLC	$622.38
46691	Brandy Casey	$80.00
46692	Brian Donnini	$80.00
46693	Bronson HelpNet	$283.50
46694	C2 Excavating, LLC	$84,294.00
46697	Capital One Bank	$15,578.27
46698	Carleton Equipment Co	$615.55
46699	Catherine Slocum	$276.28
46700	CDW Government	$14,395.21
46701	Charles Benedict	$552.54
46702	Cherry Valley Plumbing & Elec.	$425.50
46703	Chris BeBeau	$80.00
46704	Chrouch Communications, Inc.	$360.00
46705	City Of Hastings	$848.04
46706	Consumers Energy	$1,726.55
46707	County Road Association	$15,760.46
46708	Culligan Water Conditioning	$245.55
46709	Customized Cleaning Serv, Inc.	$312.00
46710	D & K Truck Company	$2,065.25
46711	David Liddell	$80.00
46712	Delta Dental	$52.52
46713	Dylan Kennedy	$198.35
46714	Frontline Maintenance & Serv.	$26,462.75
46715	Gary Vandecar	$604.71
46716	Granger	$173.88
46717	H.S.V. Redi-Mix	$230.58
46718	Hall’s Septic	$190.00
46719	Hastings Ace Hardware	$214.95
46720	Jake Welch	$80.00
Check Number	Vendor Name	Check Amount
46721	John Deere Financial	$780.40
46722	Kendall Pranshka	$276.28
46723	Kimball Midwest	$631.28
46724	Lakeland Asphalt Corp	$4,590.08
46725	Larry Maupin	$552.54
46726	Leaping Lizards	$240.00
46727	Lincoln National Life Ins	$655.01
46728	Mark Weeks	$340.00
46729	Michigan Pavement Markings LLC	$42,236.47
46730	Parts and Service Financing	$1,553.27
46731	Patricia Wolf	$276.28
46732	Priority Health	$19,168.50
46733	Purity Cylinder Gases Inc	$987.37
46734	Robert Nagel	$276.28
46735	S & M Liquid Tirefill Inc	$1,541.70
46736	Sandman Trucking, Inc.	$540.00
46737	Scott Bond	$80.00
46738	Scott Schantz Jr.	$80.00
46739	State Of Michigan	$323.00
46740	Tom Chaffee	$24.33
46741	Tractor Supply Company	$99.76
46742	Truck & Trailer Specialties	$11,984.56
46743	UniFirst Corporation	$565.28
46744	Unum	$220.50
46745	Valley Truck Parts, Inc	$3,138.00
46746	Varipro Benefit Administrators	$251.95
46747	Ver Burg Concrete	$3,000.00
46748	Verizon	$1,220.65
46749	View Newspaper Group	$39.00
46750	Wayne Roush	$276.28
46751	Welton’s Heating & Cooling	$3,151.00
	Total	$266,707.59

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to accept extending the Guard Rail Brush Spraying from the The Daltons of .10¢/ft for 2025.

 

ROLL CALL:  Yeas, Fiala, Solmes, & Dykstra

Nays, None

Motion Carried

 

As has been our long-running tradition with our best friends and partners in custom chemical vegetation maintenance/management…..

 

For your commitment by December 1^st to a similar amount of application work in the 2025 season, we will commit to our 2024 pricing of $.10 per treated linear foot, furnished and supplied.

 

 

 

 

 

 

 

 

 

 

Managing Director Jake Welch and Operations Engineer BJ Donnini had small group meetings with the employees and asked two questions.  #1 What are we great at?  #2 Where can we improve?  Jake Welch gave the Board a presentation from these meetings. BCRC has implemented new terminology so all employees will know exactly what is required on the daily work schedule.  A new reporting system was created to track maintenance work being done on the runs.  Committees were formed on winter maintenance, gravel hauling to make sure that BCRC is efficient, and that all employees are trained in what is expected of them. Overall, the meetings were a positive communication and will be held yearly.

______________________________________________________________________________

 

Managing Director Jake Welch researched the Safe Streets for All Grant Program (SS4A). Road Commission for Kalamazoo County and St. Joe County Road Commission has received funding from the SS4A.  In order to submit for the funding the BCRC would need to have an Action Plan.   St Joe CRC explained that creating an Action Plan is a long process and they will have at least $250,000 into the plan.  Kalamazoo was awarded $25,000,000 and their cost share of the project is about $13,300,000.  Upon review of the SS4A some of the award metrics are:

 

•  95% of awards are going to provide significant safety benefits to pedestrians.
• 94% of awards are going to provide significant safety benefits to bicyclists.
• Over half are going to provide significant safety benefits to people taking transit.
• Approximately half of the funding benefits underserved communities.

 

After talking to Kalamazoo and St. Joe and reviewing the award metrics BCRC evaluated the funding opportunity and determined our chances of a successful grant application were too low to proceed.

______________________________________________________________________________

 

The Board and Managing Director Jake Welch discussed Jake’s performance evaluation.  All three Board Members had individually filled out the evaluation and then together they discussed the outcome with Mr. Welch.  Chairman Solmes will compile one joint performance evaluation and this will be placed in Mr. Welch’s personnel file.  The Board felt overall that Mr. Welch scored an excellent review.

 

Motion was made by Commissioner James and seconded to go into Closed Session upon Jake Welch’s request to discuss negotiations

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to open the Board Meeting back up to the public.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to reimburse Jake Welch for lost Vacation time from 2024.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

 

 

 

 

 

Meeting adjourned at 9:41 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

October 1, 2024

 

Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.

 

Members present:  Solmes, Fiala, James, and Managing Director Jake Welch.

 

The agenda for October 1, 2024 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the following consent items:

• Minutes of Previous Board Meeting – September 17, 2024
• Payroll
• Bills

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

9/26/24                Barry County Road Commission Payroll                       $141,490.50

 

Bills:

9/26/24

Check Number	Vendor Name	Check Amount
46655	Action Traffic Maintenance Inc	$6,465.00
46656	Barbara Sue Hanneman	$400.00
46657	Black Gold Holdings LLC	$3,407.91
46658	C2 Excavating, LLC	$20,000.00
46661	Capital One Bank	$30,652.88
46662	Consumers Energy	$325.93
46663	D & K Truck Company	$876.43
46664	Frontline Maintenance & Serv.	$62,898.00
46665	H.S.V. Redi-Mix	$1,023.00
46666	Hall’s Septic	$190.00
46667	Halliday Sand & Gravel	$335,750.00
46668	Hastings Ace Hardware	$12.98
46669	IRS – Taxes	$229.16
46670	Kimball Midwest	$529.18
46671	Lakeland Asphalt Corp	$6,370.56
46672	Michigan Pavement Markings LLC	$5,632.75
46673	Mugen Construction, Inc.	$836.00
46674	Northern Concrete Pipe, Inc.	$454.83
46675	Parts and Service Financing	$8,349.11
46676	Quadient Finance USA Inc	$81.27
46677	Ridderman Oil	$20,580.71
46678	Scott Schantz Jr.	$486.78
46679	State Installation & Service	$1,771.35
46680	UniFirst Corporation	$195.43
46681	Wayne Moore	$158.99
46682	White Cap L.P.	$1,000.00
	Total	$508,678.25

______________________________________________________________________________

 

The County Road Association Self Insurance Fund (CRASIF) recognized Barry County Road Commission for having one of the lowest employee injury rates among road commissions in the state this past year by placing the BCRC on the “Honor Roll,” for 2023-2024.

 

 

 

Managing Director Jake Welch spoke to the Board about Strategic Planning Goal #1 Facility and Mineral Pit Report.  After the presentation and reviewing the priorities and recommendations on the last page of the plan, there was a discussion.    The BCRC is lacking a gravel pit in the NE quadrant of the County.  The Road Commission will keep realtors and Township members abreast of our desire for land in this area.  BCRC will also do exploration in our pits with less than 500,000 cyd of material remaining.  At this time that would be the Pecks Pit and the Woodstra Pit.  Based on the findings in the report, it was agreed upon that the BCRC will remain in our current location for the foreseeable future.  The items for consideration regarding relocation, contained in the report, will not occur.  Land purchase opportunities in the target area for a potential future relocation will be evaluated continually moving forward.

______________________________________________________________________________

 

Motion was made by Commissioner James and seconded to cancel the November 5, 2024 Board Meeting.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to reschedule the January 7, 2025 Board Meeting for December 31, 2024.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to set the Public Hearing for the Proposed 2025 Budget for December 31, 2024 at 7:35 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

The Board decided to create an event on December 4, 2024 for new incoming Township officials.   A presentation of the responsibilities of the Road Commission and a tour will be given.

______________________________________________________________________________

 

The Annual Township meetings will be held the week of January 13 – 17, 2025.

______________________________________________________________________________

 

Meeting adjourned at 9:00 A.M.

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

September 17, 2024

 

Vice-Chairman Fiala called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.

 

Members present:  Solmes, Fiala, James, and Managing Director Jake Welch.

 

The agenda for September 17, 2024 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the following consent items:

• Minutes of Previous Board Meeting – September 3, 2024
• Payroll
• Bills

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

9/12/24                Barry County Road Commission Payroll                       $143,996.72

 

Bills:

9/12/24

Check Number	Vendor Name	Check Amount
46598	Barbara Sue Hanneman	$400.00
46599	Bert Keeler	$380.00
46600	Bit Mat Products of Indiana	$111,544.24
46601	Black Gold Holdings LLC	$10,321.71
46602	Brandy Casey	$80.00
46603	Brian Donnini	$80.00
46604	C2 Excavating, LLC	$77,852.00
46607	Capital One Bank	$21,272.93
46608	Catherine Slocum	$276.28
46609	Charles Benedict	$552.54
46610	Chris BeBeau	$80.00
46611	City Of Hastings	$857.94
46612	Consumers Energy	$2,287.88
46613	Consumers Energy	$1,223.13
46614	Contractors Rental	$48,500.00
46615	Corewell Health Occupational	$88.00
46616	Culligan Water Conditioning	$69.00
46617	D & K Truck Company	$1,183.40
46618	Dana Kilmer	$280.05
46619	David Liddell	$80.00
46620	Dylan Kennedy	$80.00
46621	Frontline Maintenance & Serv.	$18,912.75
46622	Gary Vandecar	$604.71
46623	Granger	$173.88
46624	Hastings Ace Hardware	$294.54
46625	J & H Oil Company	$1,224.89
46626	Jake Welch	$80.00
46627	John Deere Financial	$146.82
46628	Kendall Pranshka	$276.28
46629	Kimball Midwest	$777.60
46630	Lakeland Asphalt Corp	$2,741.12
46631	Larry Maupin	$552.54
46632	Leaping Lizards	$240.00
Check Number	Vendor Name	Check Amount
46633	M & K Quality Truck Center	$2,622.29
46634	Mark Weeks	$340.00
46635	MCRCSIP	$500.00
46636	Michigan Chloride Sales LLC	$28,118.69
46637	Michigan Sidewalls	$267.00
46638	Mugen Construction, Inc.	$11,753.80
46639	Patricia Wolf	$276.28
46640	Purity Cylinder Gases Inc	$106.10
46641	Rob Garrett	$84.79
46642	Robert Nagel	$276.28
46643	Rohr Gasoline Equipment, Inc.	$805.00
46644	S & M Liquid Tirefill Inc	$21,258.91
46645	Scott Bond	$80.00
46646	Scott Schantz Jr.	$80.00
46647	Scott Swen	$588.57
46648	Tom Chaffee	$24.33
46649	Tractor Supply Company	$217.93
46650	UniFirst Corporation	$395.96
46651	Valley Truck Parts, Inc	$46,705.98
46652	Varipro Benefit Administrators	$251.95
46653	Verizon	$1,263.30
46654	Wayne Roush	$276.28
	Total	$419,807.67

______________________________________________________________________________

 

A discussion was had on the Gravel Road IBR.  This is a rating system for the gravel roads.  CRA and MCRCSIP has different viewpoints on the Gravel Road IBR.  At this time the rating of gravel roads is not a decision making tool that the BCRC would use.  The Commissioners will discuss this with other counties at upcoming meetings.  The staff will hold off on the ratings for the time being.

______________________________________________________________________________

 

Equipment Superintendent Scott Schantz spoke to the Board about our Chip Spreader.  Our current 2003 Etnyre Quad Chip Spreader is in need of repair and some of the parts are starting to be obsolete.  Mr. Schantz researched different Chip Spreaders and found out that Etnyre is the only one that has a 24’ spread width.  BCRC prefers to use a 24’ spread width when sealing so there is not a seam.  The Etnyre is a 4WD that the staff says is useful.  The unit would be available at the beginning of 2025.  BCRC sealcoats every other year with the next year being 2026.  The Board would like Mr. Schantz to speak to AIS Construction and find out if they would extend the warranty or delay the warranty to start when we start using the unit or delay the delivery.

 

Motion was made by Commissioner Fiala and seconded to purchase at management’s discretion an Etnyre Chip Spreader from AIS Construction through the MiDeal program at a cost of $475,940.00. 

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

 

 

 

 

 

 

 

 

 

Managing Director Jake Welch presented Strategic Planning Goal #2, Culvert and Bridge Report.  After the presentation and reviewing the priorities and recommendations on the last page of the plan, there was a discussion.  Mr. Welch’s goal for 2024 is to inventory the larger size culverts and update the cost in order to prepare a replacement inventory list.  An item listed on the recommendations was creating a committed bridge fund and there was a discussion on this.  This will be further discussed at a future meeting.  Also discussed was to create a list of culverts that would not qualify for other funding options that would need to be paid fully by the BCRC.

______________________________________________________________________________

 

Meeting adjourned at 9:01 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

September 3, 2024

 

Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.

 

Members present:  Solmes, Fiala, James, and Managing Director Jake Welch.

 

The agenda for September 3, 2024 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the following consent items:

• Minutes of Previous Board Meeting – August 20, 2024
• Payroll
• Bills

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

8/29/24                Barry County Road Commission Payroll                       $147,640.27

 

Bills:

8/29/24

Check Number	Vendor Name	Check Amount
46556	Barbara Sue Hanneman	$200.00
46557	Bit Mat Products of Indiana	$10,488.78
46558	Black Gold Holdings LLC	$5,151.54
46559	C Stoddard & Sons  Inc.	$1,615.00
46560	C2 Excavating, LLC	$40,000.00
46563	Capital One Bank	$15,583.68
46564	Carrier & Gable, Inc.	$9,125.03
46565	Consumers Energy	$324.98
46566	Corby Energy Services, Inc.	$97,467.60
46567	Corewell Health Occupational	$118.00
46568	Culligan Water Conditioning	$69.00
46569	D & K Truck Company	$4,704.92
46570	Delta Dental	$52.52
46571	Fox Chevrolet Buick	$351.75
46572	Frontline Maintenance & Serv.	$20,951.25
46573	Great Lakes Cleaning Systems	$9,487.45
46574	Hall’s Septic	$380.00
46575	Hastings Ace Hardware	$167.98
46576	J-Ad Graphics, Inc.	$116.62
46577	John Deere Financial	$91.34
46578	Jonathan Norris	$610.34
46579	Ketchum Machine Co	$1,339.00
46580	Kimball Midwest	$522.72
46581	Lakeland Asphalt Corp	$93,343.07
46582	Michigan Department Of	$75.00
46583	Mika, Meyers, Beckett & Jones	$741.00
46584	Mugen Construction, Inc.	$34,627.50
46585	Priority Health	$19,168.50
46586	Purity Cylinder Gases Inc	$481.15
46587	Rex Ferris	$63.60
46588	Ridderman Oil	$25,709.85
46589	S & M Liquid Tirefill Inc	$37,067.38
46590	Scott Civil Engineering Co	$4,130.00
Check Number	Vendor Name	Check Amount
46592	Truck & Trailer Specialties	$3,548.48
46593	UniFirst Corporation	$565.50
46594	Unum	$787.50
46595	Valley Truck Parts, Inc	$2,912.13
46596	Welton’s Heating & Cooling	$3,304.35
46597	Sean Satterly	$150.00
		$445,594.51

______________________________________________________________________________

 

Managing Director Jake Welch spoke to the Board about upcoming retirements in the Road Workers and the timetable in hiring.

______________________________________________________________________________

 

There was a discussion on the server for the computer and the SQL program needed to run the Precision Accounting software.  BCRC currently has a partial SQL program and are in need of a full SQL program in order to continue running the Precision Accounting software.  The current server is 8 years old and cannot hold a full SQL program.  BCRC contacted the IT department and was quoted an estimate of $11,097.37 for a new server, $14,433.98 for the licensing for Windows and SQL, and $750 for IT costs.

 

Motion was made by Commissioner Fiala and seconded to have the Barry County IT Department purchase a new computer server with the appropriate Windows and SQL programs and licensing for an estimate cost of $26,281.35 for the BCRC.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Managing Director Jake Welch spoke to the Board about the HSIP FY2026 Application for Guardrail.  The application was denied.

______________________________________________________________________________

 

Managing Director Jake Welch gave the Board a debriefing on the RAISE Grant application we had submitted.  BCRC did not receive the grant.  There were 1,048 applications this year.  BCRC received three High ratings, two Medium ratings, and three Low ratings.  The previous year BCRC had received five High ratings, three Medium ratings, and two Low ratings.  There was a discussion on the merits of applying for the grant and all agreed to not submit in future years.

______________________________________________________________________________

 

Meeting adjourned at 8:02 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman