Author Archives: bcasey
December 17, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for December 17, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting and Closed Meeting – December 3, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
12/5/24 Barry County Road Commission Payroll $143,409.85
Bills:
12/5/24
| Check Number | Vendor Name | Check Amount |
| 46898 | Aaron Boeske | $357.80 |
| 46899 | Advantage Plumbing & Drain LLC | $1,564.00 |
| 46900 | Ben Byle | $731.71 |
| 46901 | Bert Keeler | $380.00 |
| 46902 | Black Gold Holdings LLC | $519.57 |
| 46903 | Brandy Casey | $198.10 |
| 46904 | Brian Donnini | $80.00 |
| 46905 | C2 Excavating, LLC | $31,692.00 |
| 46907 | Capital One Bank | $10,597.72 |
| 46908 | Catherine Slocum | $276.28 |
| 46909 | CDW Government | $1,639.38 |
| 46910 | Charles Benedict | $552.54 |
| 46911 | Chris BeBeau | $80.00 |
| 46912 | City Of Hastings | $867.84 |
| 46913 | Culligan Water Conditioning | $69.00 |
| 46914 | D & K Truck Company | $1,160.89 |
| 46915 | David Liddell | $185.99 |
| 46916 | Dylan Kennedy | $80.00 |
| 46917 | Eric Langworthy | $45.00 |
| 46918 | Fox Chevrolet Buick | $148.50 |
| 46919 | Frontline Maintenance & Serv. | $21,064.50 |
| 46920 | Gary Vandecar | $604.71 |
| 46921 | Gilbert’s Maxi Muffler & Serv | $24.01 |
| 46922 | Greg Shook | $490.22 |
| 46923 | Guardian Alarm Company | $378.48 |
| 46924 | H.S.V. Redi-Mix | $3,114.27 |
| 46925 | Hastings Ace Hardware | $43.12 |
| 46926 | Jake Welch | $595.02 |
| 46927 | Johnnie Stayton Jr. | $168.75 |
| 46928 | Joshua McConnon | $99.61 |
| 46929 | Kendall Pranshka | $276.28 |
| 46930 | Kent Rubber Supply Co. | $877.97 |
| Check Number | Vendor Name | Check Amount |
| 46931 | Key Cleaning Services, Inc. | $681.00 |
| 46932 | Kimball Midwest | $1,435.32 |
| 46933 | Lakeland Asphalt Corp | $73,433.68 |
| 46934 | Larry Maupin | $552.54 |
| 46935 | Leigha Zendler | $600.00 |
| 46936 | Liana Vickery | $373.68 |
| 46937 | LJ Fluid Power Inc | $2,055.70 |
| 46938 | M & K Quality Truck Center | $102.11 |
| 46939 | Mark Weeks | $340.00 |
| 46940 | MCRCSIP | $850.00 |
| 46941 | Michigan Turbo | $610.40 |
| 46942 | Morgan Electrical Services Inc | $2,179.36 |
| 46943 | NEXUS Software Solutions, LLC | $8,000.00 |
| 46944 | Patricia Wolf | $276.28 |
| 46945 | Priority Health | $21,460.75 |
| 46946 | Robert Nagel | $276.28 |
| 46947 | S A Morman & Company | $24,940.00 |
| 46948 | Scott Bond | $80.00 |
| 46949 | Scott Civil Engineering Co | $4,275.00 |
| 46950 | Scott Schantz Jr. | $80.00 |
| 46951 | State Of Michigan | $398.27 |
| 46952 | Tom Chaffee | $24.33 |
| 46953 | Total Fire & Security | $35,000.00 |
| 46954 | UniFirst Corporation | $578.81 |
| 46955 | Wayne Roush | $276.28 |
| 46956 | Wyoming Asphalt Paving Co | $102.51 |
| Total | $257,945.56 |
______________________________________________________________________________
Managing Director Jake Welch discussed with the Board a standard operating procedure on where and when intersection advanced warning signs and road name signs would be allowed.
______________________________________________________________________________
The Meet and Greet for new Township officials that was held on December 4, 2024 was discussed. The feedback from the officials was positive and they found the presentation informative and a starting foundation for their responsibilities and would recommend this event for newly elected officials.
______________________________________________________________________________
The 2025 Townships presentation that is presented to the township officials was reviewed and discussed.
______________________________________________________________________________
The Hall Lake culvert project that the DNR is considering was discussed. The DNR operates an outlet structure and is currently considering putting in a box culvert under the road. This would lower the water. The Road Commission would then be responsible for this culvert. Managing Director Jake Welch spoke to the DNR about his concerns about being responsible for this location after the project is complete, the ROW, and not being involved in the planning of this project. The DNR said they would discussed our concerns and get back to us.
A request when out to six companies requesting a proposal for a Lean-To addition on Building 2.
Dutch Brothers Construction, LLC $56,340
Mugen Construction, Inc. $104,813
Motion was made by Commissioner James and seconded to award the Lean-To addition on Building 2 to Dutch Brothers Construction, LLC for $56,340.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Snowplow Safety was completed at 7 elementary schools and 300 students attended. BCRC also participated in mock interviews at Hastings High School.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to move the regularly scheduled meeting of January 21, 2025 to January 14, 2025.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 8:53 A.M.
________________________________ __________________________________
Secretary Chairman
December 3, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for December 3, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting and Closed Meeting – November 19, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
11/21/24 Barry County Road Commission Payroll $132,132.02
Bills:
11/21/24
| Check Number | Vendor Name | Check Amount |
| 46858 | Adam Nieland | $636.87 |
| 46859 | Ben Byle | $57.24 |
| 46860 | Buer Well Drilling, Inc. | $2,461.41 |
| 46861 | C2 Excavating, LLC | $34,192.00 |
| 46865 | Capital One Bank | $22,657.17 |
| 46866 | CDW Government | $8,835.51 |
| 46867 | Chris BeBeau | $110.30 |
| 46868 | Complete Auto Glass | $550.00 |
| 46869 | Consumers Energy | $319.83 |
| 46870 | Corewell Health Occupational | $122.00 |
| 46871 | County Rd Association Self Ins | $17,897.00 |
| 46872 | Culligan Water Conditioning | $74.75 |
| 46873 | D & K Truck Company | $1,780.93 |
| 46874 | Delta Dental | $52.52 |
| 46875 | Flex-Fab | $1,345.00 |
| 46876 | Forklifts of Michigan | $226.44 |
| 46877 | Frontline Maintenance & Serv. | $21,939.25 |
| 46878 | Granger | $173.88 |
| 46879 | Great Lakes Cleaning Systems | $875.00 |
| 46880 | H.S.V. Redi-Mix | $1,849.44 |
| 46881 | Hall’s Septic | $103.00 |
| 46882 | Hastings Ace Hardware | $15.58 |
| 46883 | Huizinga Rebuilding And Truck | $1,370.61 |
| 46884 | J & H Oil Company | $25,108.33 |
| 46885 | Joshua McConnon | $196.09 |
| 46886 | Kimball Midwest | $374.44 |
| 46887 | Lakeland Asphalt Corp | $2,385.92 |
| 46888 | Lincoln National Life Ins | $602.28 |
| 46889 | Parts and Service Financing | $4,218.48 |
| 46890 | Purity Cylinder Gases Inc | $111.97 |
| 46891 | Quadient, Inc | $109.84 |
| 46892 | Scott Bond | $82.66 |
| Check Number | Vendor Name | Check Amount |
| 46893 | Site Precision, Inc. | $200.00 |
| 46894 | State Of Michigan | $137.42 |
| 46895 | Thermo King Michigan Inc | $38.33 |
| 46896 | UniFirst Corporation | $396.25 |
| 46897 | Wayne Moore | $109.60 |
| Total | $151,717.34 |
______________________________________________________________________________
Managing Director Jake Welch report to the board on behalf of Equipment Superintendent Scott Schantz. BCRC is in need of two more Pup Trailers. We have purchased them in the past from Smith Welding & Repair LLC in Lake Odessa but the company has burned down. They had quoted us $60,000 for a new one. Mr. Schantz has looked for new or used Pup Trailers. He was unable to find any that are used. Active Trailers out of Jackson, MN would build the Pup Trailers for BCRC at a cost of $50,700. This amount is lower than the amount quoted by Smith Welding & Repair LLC. Mr. Schantz was unable to find anyone else the sells the Pup Trailers. We are in need of these Pup Trailers in 2025.
Motion was made by Commissioner Fiala and seconded due to purchase two Pup Trailer from Active Trailers out of Jackson, MN for the price of $50,700/each.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to purchase a 2024 Bandit 3100TOW Stump Grinder from Bandit in Remus, Michigan through the Mi-Deal program for a cost of $59,628.00.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Managing Director Jake Welch spoke to the Board about a regional approach for bridge funding. Barry County Road Commission would like to go together with St Joseph County Road Commission, Allegan County Road Commission, and Road Commission of Kalamazoo County and hire a consultant to prepare a proposal and submission for grant opportunities. This regional approach would increase the probability of a successful grant application.
Motion was made Commissioner Fiala and seconded to pursue bridge funding grants on a regional basis including hiring consulting firms at Management’s discretion.
ROLL CALL: Yeas, Fiala, Solmes, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to amend the existing agreement with Oakland County for Federal Aid Fund Exchange for fiscal year 2026.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
.Motion was made by Commissioner Fiala and seconded to approve the 2025 Township Contribution costs.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to move all funds out of the Lake Trust Credit Union when the CD matures on March 17, 2025 and close the accounts that BCRC has with them.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to sell #902360 1999 Caterpillar 615C Scraper and #902350 1994 Caterpillar 325L Excavator at Management’s discretion.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 8:44 A.M.
________________________________ __________________________________
Secretary Chairman
November 19, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for November 19, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting and Closed Meeting – October 15, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
10/24/24 Barry County Road Commission Payroll $140,058.17
11/7/24 Barry County Road Commission Payroll $134,100.41
Bills:
10/24/24
| Check Number | Vendor Name | Check Amount |
| 46754 | Advantage Plumbing & Drain LLC | $900.00 |
| 46755 | Alerus | $1,586.67 |
| 46756 | Behrens LTD | $424.00 |
| 46757 | Ben Byle | $63.59 |
| 46758 | Brian Heath | $667.83 |
| 46762 | Capital One Bank | $25,324.08 |
| 46763 | Consumers Energy | $270.44 |
| 46764 | Corewell Health Pennock | $1,755.00 |
| 46765 | Culligan Water Conditioning | $41.00 |
| 46766 | D & K Truck Company | $1,420.69 |
| 46767 | David Liddell | $562.95 |
| 46768 | Delta Dental | $52.52 |
| 46769 | Frontline Maintenance & Serv. | $26,122.25 |
| 46770 | Hall’s Septic | $190.00 |
| 46771 | Hanes GEO Components | $1,375.00 |
| 46772 | Hastings Ace Hardware | $573.92 |
| 46773 | Hillard Electric, LLC | $2,039.00 |
| 46774 | Isolved Benefit Services | $588.56 |
| 46775 | Jim Raulston | $150.00 |
| 46776 | Johnnie Stayton Jr. | $150.00 |
| 46777 | Kimball Midwest | $372.47 |
| 46778 | Lakeland Asphalt Corp | $1,682.56 |
| 46779 | Liana Vickery | $88.00 |
| 46780 | Lincoln National Life Ins | $602.28 |
| 46781 | Mike Hull | $328.53 |
| 46782 | Miller Financial Services LLC | $3,000.00 |
| 46783 | Parts and Service Financing | $4,023.84 |
| 46784 | Quadient Finance USA Inc | $500.00 |
| 46785 | Ridderman Oil | $24,432.67 |
| 46786 | Rob Garrett | $296.35 |
| 46787 | Rohr Gasoline Equipment, Inc. | $701.70 |
| 46788 | S & M Liquid Tirefill Inc | $11,501.75 |
| Check Number | Vendor Name | Check Amount |
| 46789 | S.D.E., LLC | $225.00 |
| 46790 | Scott Swen | $65.62 |
| 46791 | Sean Satterly | $200.00 |
| 46792 | UniFirst Corporation | $565.28 |
| Sub-Total | $112,843.55 | |
| 11/7/2024 | ||
| 46793 | Aaron Boeske | $684.08 |
| 46794 | Advantage Plumbing & Drain LLC | $1,515.00 |
| 46795 | Alerus | $1,221.57 |
| 46796 | Bert Keeler | $380.00 |
| 46797 | Bit Mat Products of Indiana | $920.00 |
| 46798 | Black Gold Holdings LLC | $589.26 |
| 46799 | Brandy Casey | $80.00 |
| 46800 | Brent Cisler | $824.31 |
| 46801 | Brian Donnini | $80.00 |
| 46804 | Capital One Bank | $17,299.29 |
| 46805 | Catherine Slocum | $276.28 |
| 46806 | Charles Benedict | $552.54 |
| 46807 | Chris BeBeau | $80.00 |
| 46808 | Chris BeBeau BCRC | $716.75 |
| 46809 | City Of Hastings | $758.94 |
| 46810 | Consumers Energy | $2,048.20 |
| 46811 | Corewell Health Occupational | $698.00 |
| 46812 | County Rd Association Self Ins | $1,764.00 |
| 46813 | D & K Truck Company | $2,314.48 |
| 46814 | David Liddell | $80.00 |
| 46815 | Dylan Kennedy | $80.00 |
| 46816 | Forklifts of Michigan | $226.44 |
| 46817 | Foster Swift Collins & Smith | $111.00 |
| 46818 | Frontline Maintenance & Serv. | $17,440.50 |
| 46819 | Gary Vandecar | $604.71 |
| 46820 | Hall’s Septic | $190.00 |
| 46821 | Hastings Ace Hardware | $104.53 |
| 46822 | Huizinga Rebuilding And Truck | $269.42 |
| 46823 | Jake Welch | $291.93 |
| 46824 | John Deere Financial | $10.62 |
| 46825 | Joshua McConnon | $140.07 |
| 46826 | Kendall Pranshka | $276.28 |
| 46827 | Key Cleaning Services, Inc. | $981.00 |
| 46828 | Kimball Midwest | $260.29 |
| 46829 | Lakeland Asphalt Corp | $2,018.56 |
| 46830 | Larry Maupin | $552.54 |
| 46831 | Leaping Lizards | $360.00 |
| 46832 | Mark Weeks | $340.00 |
| 46833 | Michigan Pavement Markings LLC | $143.57 |
| 46834 | Mike Hull | $140.45 |
| 46835 | Northern Concrete Pipe, Inc. | $453.00 |
| 46836 | Parts and Service Financing | $966.83 |
| 46837 | Patricia Wolf | $276.28 |
| 46838 | Priority Health | $19,168.50 |
| 46839 | Purity Cylinder Gases Inc | $108.44 |
| 46840 | Rex Ferris | $144.06 |
| 46841 | Rob Garrett | $132.44 |
| Check Number | Vendor Name | Check Amount |
| 46842 | Robert Nagel | $276.28 |
| 46843 | Scott Bond | $143.54 |
| 46844 | Scott Civil Engineering Co | $430.00 |
| 46845 | Scott Schantz Jr. | $80.00 |
| 46846 | State Installation & Service | $138.00 |
| 46847 | State Of Michigan | $137.42 |
| 46848 | Thermo King Michigan Inc | $300.33 |
| 46849 | Tom Chaffee | $24.33 |
| 46850 | Truck & Trailer Specialties | $4,847.84 |
| 46851 | UniFirst Corporation | $399.00 |
| 46852 | US Hydraulics LLC | $3,700.00 |
| 46853 | Varipro Benefit Administrators | $251.95 |
| 46854 | Verizon | $1,219.40 |
| 46855 | View Newspaper Group | $39.00 |
| 46856 | Wayne Moore | $94.21 |
| 46857 | Wayne Roush | $276.28 |
| Sub-Total | $91,031.74 | |
| Total | $203,875.29 |
______________________________________________________________________________
Managing Director Jake Welch told the Board that the bridge at Quaker Brook Lane over Quaker Brook has been approved for replacement on the 2027 Local Bridge Program. Estimated cost of $866,000.00. Mr. Welch spoke to the Board about the designs being drawn up for this Bridge. Mr. Welch would also like to have up to three other bridges designs drawn up and permitting in order to have “shovel ready” projects. This would allow the BCRC to act quickly if funding opportunities arise.
Motion was made by Commissioner Fiala and seconded to have Scott Civil Engineering draw up designs on Quaker Brook Bridge and up to three other bridges. These three bridges would be at Management discretion.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Managing Director Jake Welch spoke to the Board about creating a comprehensive web-based app. This app would implement a system that would allow BCRC to operate efficiently with providing the employees the daily work schedule, capability to enter time card information, pre and post equipment inspection reports, and navigation systems to improve route efficiency and safety to name a few of the key features. At this time there is an app available by Samsara and is being used by Kalamazoo County but in speaking to Kalamazoo County we believe this app would not meet the needs that the BCRC have. The Engineering Department did research and contacted Nexus IQ in regards to creating an app to fit our needs. Nexus IQ was very responsive to creating an app with BCRC. The initial mock-up would cost $12,000. Nexus IQ would talk to the employees and create a format for the app. Nexus IQ would then come to a Board meeting to discuss their findings and discuss with the Board if BCRC would like to move forward on creating the app. The overall estimated cost for the app and the tablets for the trucks is $80,000 – $100,000. There would be an annual subscription fee also. The Board would like it stated in the contract that if other Road Commissions or businesses uses this Nexus IQ app that our annual subscription fees would be lower than the normal cost.
Motion was made by Commissioner James and seconded to approve Managing Director Jake Welch to sign a contract with Nexus IQ for $12,000.00 on an initial agreement to create an app mock-up and have Nexus IQ report back so BCRC can decide if we will move forward with this project.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made Commissioner Fiala and seconded to accept extending the 2024 Pavement Marking bid from Michigan Pavement Markings for 2025 at the cost listed in their letter.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Michigan Pavement Markings LLC would like to renew the pavement marking contract with your Road Commission for the 2025 season. We will be happy to honor the same unit prices from the 2024 season. Thank you for the work you have awarded us in the past. It was greatly appreciated. I hope we can keep a good working relationship for the future. These prices will be extended through the 2025 season.
WATERBORNE PAINT
4” White .053/lft 4” Yellow . .056/lft
12” Crosswalk 1.00/lft 24” Stop Bar . 1.25/lft
Left Arrow $30/ea Right Arrow $30/ea
Thru Arrow $25/ea Combo Arrow $45/ea
ONLY Symbol $30/ea SCHOOL Symbol $70/ea
STOP AHEAD $100/ea Removal $1/lft
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded authorizing Chris BeBeau, Accounting Manager, to sign the engagement letter from Gabridge & Company for the 2024 Financial Audit not to exceed $16,100 pending approval from the County Board of Commissioners.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
The Board discussed the New Officials Meet & Greet meeting and presentation that will be held December 4, 2024.
______________________________________________________________________________
Managing Director Jake Welch presented to the Board the Crack Sealing comparison between WR Meadows 1190 and Crafco 34250 crack blocks. The WR Meadows 1190 crack blocks are $.054/lb and the Crafco 34250 are $0.65/lb. We tested these two products on Whitneyville Road in 2022 and then inspected the road in 2023 and 2024. WR Meadows cracked through the seal and no longer effectively sealed the cracks from the elements. It is recommended to continue using the Crafco 34250 crack blocks.
______________________________________________________________________________
It was reported to the Board that the Barry County Board of Commissioners raised the Road Commissioners pay to start in 2025 to $5,000/year. There had not been a raise in salary since 1996.
Motion was made by Commissioner Fiala and seconded to authorize Jake Welch to execute documents with Consumers Energy for the option to purchase land at the Anders property. Consumers Energy to pay $5,000.00 for this option.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Managing Director Jake Welch reported to the Board a follow-up report on our Instagram account. We have 116 followers and BCRC posted 86 times. Since our Instagram has been linked to our Facebook account and takes minimal additional work it was decided at this time to continue with the Instagram account.
______________________________________________________________________________
2025 Strategic Planning Goals were discussed.
Motion was made by Commissioner Fiala and seconded to set the Strategic Planning Goals for 2025 to be #1 Facilities and Mineral Pits and #2 Bridges and Culverts.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to adopt the updated Barry CRC Performance Evaluation for the Managing Director form.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve and sign the employment contract with Managing Director, Jake Welch, effectively extending his current contract through the end of 2027.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the Road User Agreement for a Solar Farm in Johnstown Township.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 9:14 A.M.
________________________________ __________________________________
Secretary Chairman
October 15, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for October 15, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – October 1, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
10/10/24 Barry County Road Commission Payroll $143,719.26
Bills:
10/10/24
| Check Number | Vendor Name | Check Amount |
| 46686 | Aaron Boeske | $88.00 |
| 46687 | Barbara Sue Hanneman | $200.00 |
| 46688 | Behrens LTD | $51.00 |
| 46689 | Bert Keeler | $380.00 |
| 46690 | Black Gold Holdings LLC | $622.38 |
| 46691 | Brandy Casey | $80.00 |
| 46692 | Brian Donnini | $80.00 |
| 46693 | Bronson HelpNet | $283.50 |
| 46694 | C2 Excavating, LLC | $84,294.00 |
| 46697 | Capital One Bank | $15,578.27 |
| 46698 | Carleton Equipment Co | $615.55 |
| 46699 | Catherine Slocum | $276.28 |
| 46700 | CDW Government | $14,395.21 |
| 46701 | Charles Benedict | $552.54 |
| 46702 | Cherry Valley Plumbing & Elec. | $425.50 |
| 46703 | Chris BeBeau | $80.00 |
| 46704 | Chrouch Communications, Inc. | $360.00 |
| 46705 | City Of Hastings | $848.04 |
| 46706 | Consumers Energy | $1,726.55 |
| 46707 | County Road Association | $15,760.46 |
| 46708 | Culligan Water Conditioning | $245.55 |
| 46709 | Customized Cleaning Serv, Inc. | $312.00 |
| 46710 | D & K Truck Company | $2,065.25 |
| 46711 | David Liddell | $80.00 |
| 46712 | Delta Dental | $52.52 |
| 46713 | Dylan Kennedy | $198.35 |
| 46714 | Frontline Maintenance & Serv. | $26,462.75 |
| 46715 | Gary Vandecar | $604.71 |
| 46716 | Granger | $173.88 |
| 46717 | H.S.V. Redi-Mix | $230.58 |
| 46718 | Hall’s Septic | $190.00 |
| 46719 | Hastings Ace Hardware | $214.95 |
| 46720 | Jake Welch | $80.00 |
| Check Number | Vendor Name | Check Amount |
| 46721 | John Deere Financial | $780.40 |
| 46722 | Kendall Pranshka | $276.28 |
| 46723 | Kimball Midwest | $631.28 |
| 46724 | Lakeland Asphalt Corp | $4,590.08 |
| 46725 | Larry Maupin | $552.54 |
| 46726 | Leaping Lizards | $240.00 |
| 46727 | Lincoln National Life Ins | $655.01 |
| 46728 | Mark Weeks | $340.00 |
| 46729 | Michigan Pavement Markings LLC | $42,236.47 |
| 46730 | Parts and Service Financing | $1,553.27 |
| 46731 | Patricia Wolf | $276.28 |
| 46732 | Priority Health | $19,168.50 |
| 46733 | Purity Cylinder Gases Inc | $987.37 |
| 46734 | Robert Nagel | $276.28 |
| 46735 | S & M Liquid Tirefill Inc | $1,541.70 |
| 46736 | Sandman Trucking, Inc. | $540.00 |
| 46737 | Scott Bond | $80.00 |
| 46738 | Scott Schantz Jr. | $80.00 |
| 46739 | State Of Michigan | $323.00 |
| 46740 | Tom Chaffee | $24.33 |
| 46741 | Tractor Supply Company | $99.76 |
| 46742 | Truck & Trailer Specialties | $11,984.56 |
| 46743 | UniFirst Corporation | $565.28 |
| 46744 | Unum | $220.50 |
| 46745 | Valley Truck Parts, Inc | $3,138.00 |
| 46746 | Varipro Benefit Administrators | $251.95 |
| 46747 | Ver Burg Concrete | $3,000.00 |
| 46748 | Verizon | $1,220.65 |
| 46749 | View Newspaper Group | $39.00 |
| 46750 | Wayne Roush | $276.28 |
| 46751 | Welton’s Heating & Cooling | $3,151.00 |
| Total | $266,707.59 |
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to accept extending the Guard Rail Brush Spraying from the The Daltons of .10¢/ft for 2025.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
As has been our long-running tradition with our best friends and partners in custom chemical vegetation maintenance/management…..
For your commitment by December 1st to a similar amount of application work in the 2025 season, we will commit to our 2024 pricing of $.10 per treated linear foot, furnished and supplied.
Managing Director Jake Welch and Operations Engineer BJ Donnini had small group meetings with the employees and asked two questions. #1 What are we great at? #2 Where can we improve? Jake Welch gave the Board a presentation from these meetings. BCRC has implemented new terminology so all employees will know exactly what is required on the daily work schedule. A new reporting system was created to track maintenance work being done on the runs. Committees were formed on winter maintenance, gravel hauling to make sure that BCRC is efficient, and that all employees are trained in what is expected of them. Overall, the meetings were a positive communication and will be held yearly.
______________________________________________________________________________
Managing Director Jake Welch researched the Safe Streets for All Grant Program (SS4A). Road Commission for Kalamazoo County and St. Joe County Road Commission has received funding from the SS4A. In order to submit for the funding the BCRC would need to have an Action Plan. St Joe CRC explained that creating an Action Plan is a long process and they will have at least $250,000 into the plan. Kalamazoo was awarded $25,000,000 and their cost share of the project is about $13,300,000. Upon review of the SS4A some of the award metrics are:
- 95% of awards are going to provide significant safety benefits to pedestrians.
- 94% of awards are going to provide significant safety benefits to bicyclists.
- Over half are going to provide significant safety benefits to people taking transit.
- Approximately half of the funding benefits underserved communities.
After talking to Kalamazoo and St. Joe and reviewing the award metrics BCRC evaluated the funding opportunity and determined our chances of a successful grant application were too low to proceed.
______________________________________________________________________________
The Board and Managing Director Jake Welch discussed Jake’s performance evaluation. All three Board Members had individually filled out the evaluation and then together they discussed the outcome with Mr. Welch. Chairman Solmes will compile one joint performance evaluation and this will be placed in Mr. Welch’s personnel file. The Board felt overall that Mr. Welch scored an excellent review.
Motion was made by Commissioner James and seconded to go into Closed Session upon Jake Welch’s request to discuss negotiations
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to open the Board Meeting back up to the public.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to reimburse Jake Welch for lost Vacation time from 2024.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Meeting adjourned at 9:41 A.M.
________________________________ __________________________________
Secretary Chairman
October 1, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for October 1, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – September 17, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
9/26/24 Barry County Road Commission Payroll $141,490.50
Bills:
9/26/24
| Check Number | Vendor Name | Check Amount |
| 46655 | Action Traffic Maintenance Inc | $6,465.00 |
| 46656 | Barbara Sue Hanneman | $400.00 |
| 46657 | Black Gold Holdings LLC | $3,407.91 |
| 46658 | C2 Excavating, LLC | $20,000.00 |
| 46661 | Capital One Bank | $30,652.88 |
| 46662 | Consumers Energy | $325.93 |
| 46663 | D & K Truck Company | $876.43 |
| 46664 | Frontline Maintenance & Serv. | $62,898.00 |
| 46665 | H.S.V. Redi-Mix | $1,023.00 |
| 46666 | Hall’s Septic | $190.00 |
| 46667 | Halliday Sand & Gravel | $335,750.00 |
| 46668 | Hastings Ace Hardware | $12.98 |
| 46669 | IRS – Taxes | $229.16 |
| 46670 | Kimball Midwest | $529.18 |
| 46671 | Lakeland Asphalt Corp | $6,370.56 |
| 46672 | Michigan Pavement Markings LLC | $5,632.75 |
| 46673 | Mugen Construction, Inc. | $836.00 |
| 46674 | Northern Concrete Pipe, Inc. | $454.83 |
| 46675 | Parts and Service Financing | $8,349.11 |
| 46676 | Quadient Finance USA Inc | $81.27 |
| 46677 | Ridderman Oil | $20,580.71 |
| 46678 | Scott Schantz Jr. | $486.78 |
| 46679 | State Installation & Service | $1,771.35 |
| 46680 | UniFirst Corporation | $195.43 |
| 46681 | Wayne Moore | $158.99 |
| 46682 | White Cap L.P. | $1,000.00 |
| Total | $508,678.25 |
______________________________________________________________________________
The County Road Association Self Insurance Fund (CRASIF) recognized Barry County Road Commission for having one of the lowest employee injury rates among road commissions in the state this past year by placing the BCRC on the “Honor Roll,” for 2023-2024.
Managing Director Jake Welch spoke to the Board about Strategic Planning Goal #1 Facility and Mineral Pit Report. After the presentation and reviewing the priorities and recommendations on the last page of the plan, there was a discussion. The BCRC is lacking a gravel pit in the NE quadrant of the County. The Road Commission will keep realtors and Township members abreast of our desire for land in this area. BCRC will also do exploration in our pits with less than 500,000 cyd of material remaining. At this time that would be the Pecks Pit and the Woodstra Pit. Based on the findings in the report, it was agreed upon that the BCRC will remain in our current location for the foreseeable future. The items for consideration regarding relocation, contained in the report, will not occur. Land purchase opportunities in the target area for a potential future relocation will be evaluated continually moving forward.
______________________________________________________________________________
Motion was made by Commissioner James and seconded to cancel the November 5, 2024 Board Meeting.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to reschedule the January 7, 2025 Board Meeting for December 31, 2024.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to set the Public Hearing for the Proposed 2025 Budget for December 31, 2024 at 7:35 A.M.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
The Board decided to create an event on December 4, 2024 for new incoming Township officials. A presentation of the responsibilities of the Road Commission and a tour will be given.
______________________________________________________________________________
The Annual Township meetings will be held the week of January 13 – 17, 2025.
______________________________________________________________________________
Meeting adjourned at 9:00 A.M.
________________________________ __________________________________
Secretary Chairman
September 17, 2024
Vice-Chairman Fiala called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for September 17, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – September 3, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
9/12/24 Barry County Road Commission Payroll $143,996.72
Bills:
9/12/24
| Check Number | Vendor Name | Check Amount |
| 46598 | Barbara Sue Hanneman | $400.00 |
| 46599 | Bert Keeler | $380.00 |
| 46600 | Bit Mat Products of Indiana | $111,544.24 |
| 46601 | Black Gold Holdings LLC | $10,321.71 |
| 46602 | Brandy Casey | $80.00 |
| 46603 | Brian Donnini | $80.00 |
| 46604 | C2 Excavating, LLC | $77,852.00 |
| 46607 | Capital One Bank | $21,272.93 |
| 46608 | Catherine Slocum | $276.28 |
| 46609 | Charles Benedict | $552.54 |
| 46610 | Chris BeBeau | $80.00 |
| 46611 | City Of Hastings | $857.94 |
| 46612 | Consumers Energy | $2,287.88 |
| 46613 | Consumers Energy | $1,223.13 |
| 46614 | Contractors Rental | $48,500.00 |
| 46615 | Corewell Health Occupational | $88.00 |
| 46616 | Culligan Water Conditioning | $69.00 |
| 46617 | D & K Truck Company | $1,183.40 |
| 46618 | Dana Kilmer | $280.05 |
| 46619 | David Liddell | $80.00 |
| 46620 | Dylan Kennedy | $80.00 |
| 46621 | Frontline Maintenance & Serv. | $18,912.75 |
| 46622 | Gary Vandecar | $604.71 |
| 46623 | Granger | $173.88 |
| 46624 | Hastings Ace Hardware | $294.54 |
| 46625 | J & H Oil Company | $1,224.89 |
| 46626 | Jake Welch | $80.00 |
| 46627 | John Deere Financial | $146.82 |
| 46628 | Kendall Pranshka | $276.28 |
| 46629 | Kimball Midwest | $777.60 |
| 46630 | Lakeland Asphalt Corp | $2,741.12 |
| 46631 | Larry Maupin | $552.54 |
| 46632 | Leaping Lizards | $240.00 |
| Check Number | Vendor Name | Check Amount |
| 46633 | M & K Quality Truck Center | $2,622.29 |
| 46634 | Mark Weeks | $340.00 |
| 46635 | MCRCSIP | $500.00 |
| 46636 | Michigan Chloride Sales LLC | $28,118.69 |
| 46637 | Michigan Sidewalls | $267.00 |
| 46638 | Mugen Construction, Inc. | $11,753.80 |
| 46639 | Patricia Wolf | $276.28 |
| 46640 | Purity Cylinder Gases Inc | $106.10 |
| 46641 | Rob Garrett | $84.79 |
| 46642 | Robert Nagel | $276.28 |
| 46643 | Rohr Gasoline Equipment, Inc. | $805.00 |
| 46644 | S & M Liquid Tirefill Inc | $21,258.91 |
| 46645 | Scott Bond | $80.00 |
| 46646 | Scott Schantz Jr. | $80.00 |
| 46647 | Scott Swen | $588.57 |
| 46648 | Tom Chaffee | $24.33 |
| 46649 | Tractor Supply Company | $217.93 |
| 46650 | UniFirst Corporation | $395.96 |
| 46651 | Valley Truck Parts, Inc | $46,705.98 |
| 46652 | Varipro Benefit Administrators | $251.95 |
| 46653 | Verizon | $1,263.30 |
| 46654 | Wayne Roush | $276.28 |
| Total | $419,807.67 |
______________________________________________________________________________
A discussion was had on the Gravel Road IBR. This is a rating system for the gravel roads. CRA and MCRCSIP has different viewpoints on the Gravel Road IBR. At this time the rating of gravel roads is not a decision making tool that the BCRC would use. The Commissioners will discuss this with other counties at upcoming meetings. The staff will hold off on the ratings for the time being.
______________________________________________________________________________
Equipment Superintendent Scott Schantz spoke to the Board about our Chip Spreader. Our current 2003 Etnyre Quad Chip Spreader is in need of repair and some of the parts are starting to be obsolete. Mr. Schantz researched different Chip Spreaders and found out that Etnyre is the only one that has a 24’ spread width. BCRC prefers to use a 24’ spread width when sealing so there is not a seam. The Etnyre is a 4WD that the staff says is useful. The unit would be available at the beginning of 2025. BCRC sealcoats every other year with the next year being 2026. The Board would like Mr. Schantz to speak to AIS Construction and find out if they would extend the warranty or delay the warranty to start when we start using the unit or delay the delivery.
Motion was made by Commissioner Fiala and seconded to purchase at management’s discretion an Etnyre Chip Spreader from AIS Construction through the MiDeal program at a cost of $475,940.00.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Managing Director Jake Welch presented Strategic Planning Goal #2, Culvert and Bridge Report. After the presentation and reviewing the priorities and recommendations on the last page of the plan, there was a discussion. Mr. Welch’s goal for 2024 is to inventory the larger size culverts and update the cost in order to prepare a replacement inventory list. An item listed on the recommendations was creating a committed bridge fund and there was a discussion on this. This will be further discussed at a future meeting. Also discussed was to create a list of culverts that would not qualify for other funding options that would need to be paid fully by the BCRC.
______________________________________________________________________________
Meeting adjourned at 9:01 A.M.
________________________________ __________________________________
Secretary Chairman
September 3, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for September 3, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – August 20, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
8/29/24 Barry County Road Commission Payroll $147,640.27
Bills:
8/29/24
| Check Number | Vendor Name | Check Amount |
| 46556 | Barbara Sue Hanneman | $200.00 |
| 46557 | Bit Mat Products of Indiana | $10,488.78 |
| 46558 | Black Gold Holdings LLC | $5,151.54 |
| 46559 | C Stoddard & Sons Inc. | $1,615.00 |
| 46560 | C2 Excavating, LLC | $40,000.00 |
| 46563 | Capital One Bank | $15,583.68 |
| 46564 | Carrier & Gable, Inc. | $9,125.03 |
| 46565 | Consumers Energy | $324.98 |
| 46566 | Corby Energy Services, Inc. | $97,467.60 |
| 46567 | Corewell Health Occupational | $118.00 |
| 46568 | Culligan Water Conditioning | $69.00 |
| 46569 | D & K Truck Company | $4,704.92 |
| 46570 | Delta Dental | $52.52 |
| 46571 | Fox Chevrolet Buick | $351.75 |
| 46572 | Frontline Maintenance & Serv. | $20,951.25 |
| 46573 | Great Lakes Cleaning Systems | $9,487.45 |
| 46574 | Hall’s Septic | $380.00 |
| 46575 | Hastings Ace Hardware | $167.98 |
| 46576 | J-Ad Graphics, Inc. | $116.62 |
| 46577 | John Deere Financial | $91.34 |
| 46578 | Jonathan Norris | $610.34 |
| 46579 | Ketchum Machine Co | $1,339.00 |
| 46580 | Kimball Midwest | $522.72 |
| 46581 | Lakeland Asphalt Corp | $93,343.07 |
| 46582 | Michigan Department Of | $75.00 |
| 46583 | Mika, Meyers, Beckett & Jones | $741.00 |
| 46584 | Mugen Construction, Inc. | $34,627.50 |
| 46585 | Priority Health | $19,168.50 |
| 46586 | Purity Cylinder Gases Inc | $481.15 |
| 46587 | Rex Ferris | $63.60 |
| 46588 | Ridderman Oil | $25,709.85 |
| 46589 | S & M Liquid Tirefill Inc | $37,067.38 |
| 46590 | Scott Civil Engineering Co | $4,130.00 |
| Check Number | Vendor Name | Check Amount |
| 46592 | Truck & Trailer Specialties | $3,548.48 |
| 46593 | UniFirst Corporation | $565.50 |
| 46594 | Unum | $787.50 |
| 46595 | Valley Truck Parts, Inc | $2,912.13 |
| 46596 | Welton’s Heating & Cooling | $3,304.35 |
| 46597 | Sean Satterly | $150.00 |
| $445,594.51 |
______________________________________________________________________________
Managing Director Jake Welch spoke to the Board about upcoming retirements in the Road Workers and the timetable in hiring.
______________________________________________________________________________
There was a discussion on the server for the computer and the SQL program needed to run the Precision Accounting software. BCRC currently has a partial SQL program and are in need of a full SQL program in order to continue running the Precision Accounting software. The current server is 8 years old and cannot hold a full SQL program. BCRC contacted the IT department and was quoted an estimate of $11,097.37 for a new server, $14,433.98 for the licensing for Windows and SQL, and $750 for IT costs.
Motion was made by Commissioner Fiala and seconded to have the Barry County IT Department purchase a new computer server with the appropriate Windows and SQL programs and licensing for an estimate cost of $26,281.35 for the BCRC.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Managing Director Jake Welch spoke to the Board about the HSIP FY2026 Application for Guardrail. The application was denied.
______________________________________________________________________________
Managing Director Jake Welch gave the Board a debriefing on the RAISE Grant application we had submitted. BCRC did not receive the grant. There were 1,048 applications this year. BCRC received three High ratings, two Medium ratings, and three Low ratings. The previous year BCRC had received five High ratings, three Medium ratings, and two Low ratings. There was a discussion on the merits of applying for the grant and all agreed to not submit in future years.
______________________________________________________________________________
Meeting adjourned at 8:02 A.M.
________________________________ __________________________________
Secretary Chairman
August 20, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for August 20, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – August 7, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
8/15/24 Barry County Road Commission Payroll $149,474.92
Bills:
8/15/24
| Check Number | Vendor Name | Check Amount |
| 46500 | Advantage Plumbing & Drain LLC | $909.00 |
| 46501 | AIS Construction Equipment Corp | $77,900.00 |
| 46502 | Allegra Marketing | $4,909.37 |
| 46503 | Arcadia Chemical, Inc. | $871.94 |
| 46504 | Barbara Sue Hanneman | $400.00 |
| 46505 | Behrens LTD | $78.00 |
| 46506 | Bit Mat Products of Indiana | $113,290.94 |
| 46507 | Black Gold Holdings LLC | $1,623.57 |
| 46508 | C2 Excavating, LLC | $60,000.00 |
| 46511 | Capital One Bank | $35,107.06 |
| 46512 | Chris BeBeau BCRC | $447.70 |
| 46513 | Chrouch Communications, Inc. | $782.56 |
| 46514 | City Of Hastings | $915.94 |
| 46515 | Consumers Energy | $2,270.05 |
| 46516 | Corewell Health Occupational | $323.00 |
| 46517 | County Rd Association Self Ins | $17,897.00 |
| 46518 | Culligan Water Conditioning | $63.25 |
| 46519 | D & K Truck Company | $8,621.84 |
| 46520 | Detroit Salt Company LLC | $39,806.84 |
| 46521 | Floyd’s Electric Service Inc | $299.00 |
| 46522 | Fox Chevrolet Buick | $1,402.91 |
| 46523 | Frontline Maintenance & Serv. | $51,950.50 |
| 46524 | Granger | $173.88 |
| 46525 | Greg Shook | $139.71 |
| 46526 | Guardian Alarm Company | $260.97 |
| 46527 | H.S.V. Redi-Mix | $331.25 |
| 46528 | Hall’s Septic | $380.00 |
| 46529 | Hammersmith Equipment Company | $12.00 |
| 46530 | Hastings Ace Hardware | $77.12 |
| 46531 | Hastings Pro Auto Service LLC | $100.00 |
| 46532 | Keizer-Morris International | $50.98 |
| 46533 | Kimball Midwest | $127.83 |
| 46535 | Lakeland Asphalt Corp | $52,568.55 |
| Check Number | Vendor Name | Check Amount |
| 46536 | Leaping Lizards | $480.00 |
| 46537 | Lincoln National Life Ins | $382.55 |
| 46538 | Michigan Pavement Markings LLC | $58,855.75 |
| 46539 | Morgan Electrical Services Inc | $3,597.60 |
| 46540 | Par-Tee Ventures, LLC | $2,213.78 |
| 46541 | Parts and Service Financing | $84.06 |
| 46542 | Peter Meyers & Tony Muka | $1,150.00 |
| 46543 | Purity Cylinder Gases Inc | $186.84 |
| 46544 | Ridderman Oil | $27,483.82 |
| 46545 | Rohr Gasoline Equipment, Inc. | $97.11 |
| 46546 | Spencers Towing & Tire, Inc. | $137.00 |
| 46547 | Summit Companies | $1,058.00 |
| 46548 | Tel-U Tech, LLC | $6,660.80 |
| 46549 | Tractor Supply Company | $1,031.72 |
| 46550 | UniFirst Corporation | $413.00 |
| 46551 | US Hydraulics LLC | $4,947.34 |
| 46552 | Varipro Benefit Administrators | $251.95 |
| 46553 | Verizon | $1,180.30 |
| 46554 | Verns Repair & Sport | $671.84 |
| 46555 | Welton’s Heating & Cooling | $4,681.00 |
| Total | $589,657.22 |
______________________________________________________________________________
Jake Welch informed the Board that the BCRC participated in MiOSHA’s “2024 Take a Stand Event.” This event involved MiOSHA visiting the BCRC facility and reviewed safety protocols and site safety measures. They reported material that had been staged too close to the edge of a shallow excavation. Employees resolved the issue and informed MiOSHA. Otherwise the review went very well.
______________________________________________________________________________
A new Fire Alarm system was discussed. Our current system is no longer compatible with our phone lines.
Motion was made by Commissioner Fiala and seconded to award the Fire Alarm quote to Total Fire & Security for $35,000.00.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Company Quote
Total Fire & Security $35,000.00
Guardian Alarm $56,210.00
Secure Alarm $40,000.00 – $50,000.00*
Total Fire – Meets all requirements. Single complete system monitoring charge.
Guardian Alarm – Insisted on each building having its own control panel and monitoring charge. Annual inspection built into monthly monitoring charge.
Secure Alarm – *Pricing range was for original scope of work, only updating main garage building.
Motion was made by Commissioner Fiala and seconded to authorize the order/purchase of the 2025 Pickup Trucks at Management’s discretion.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
____________________________________________________________________________
Meeting adjourned at 8:34 A.M.
________________________________ __________________________________
Secretary Chairman
August 7, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for August 7, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – July 2, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
7/3/24 Barry County Road Commission Payroll $183,611.48
7/18/24 Barry County Road Commission Payroll $177,642.10
7/31/24 Barry County Road Commission Payroll $179,777.31
Bills:
7/3/24
| Check Number | Vendor Name | Check Amount |
| 46358 | Barbara Sue Hanneman | $400.00 |
| 46359 | Barry County | $1,173.53 |
| 46360 | Bert Keeler | $380.00 |
| 46361 | Black Gold Holdings LLC | $47,116.65 |
| 46362 | Brandy Casey | $80.00 |
| 46363 | Brian Donnini | $406.96 |
| 46364 | Bronson HelpNet | $283.50 |
| 46365 | C Stoddard & Sons Inc. | $100.00 |
| 46369 | Capital One Bank | $36,433.38 |
| 46370 | Catherine Slocum | $276.28 |
| 46371 | Charles Benedict | $552.54 |
| 46372 | Chris BeBeau | $80.00 |
| 46373 | City Of Hastings | $826.94 |
| 46374 | Culligan Water Conditioning | $117.25 |
| 46375 | D & B Heat Transfer Products | $1,745.00 |
| 46376 | D & K Truck Company | $951.21 |
| 46377 | David Liddell | $184.52 |
| 46378 | Doug Rodd | $314.89 |
| 46379 | Dylan Kennedy | $80.00 |
| 46380 | Fleis & Vandenbrink | $6,000.00 |
| 46381 | Foster Swift Collins & Smith | $240.50 |
| 46382 | Frontline Maintenance & Serv. | $52,695.50 |
| 46383 | Gary Vandecar | $604.71 |
| 46384 | H.S.V. Redi-Mix | $3,572.89 |
| 46385 | Hall’s Septic | $380.00 |
| 46386 | Hastings Ace Hardware | $352.64 |
| 46387 | Hastings Reminder | $116.10 |
| 46388 | Jake Welch | $80.00 |
| 46389 | Kendall Pranshka | $276.28 |
| 46390 | Kimball Midwest | $1,051.47 |
| 46391 | Lakeland Asphalt Corp | $73,232.00 |
| 46392 | Larry Maupin | $552.54 |
| Check Number | Vendor Name | Check Amount |
| 46393 | Leaping Lizards | $360.00 |
| 46394 | Lincoln National Life Ins | $97.91 |
| 46395 | LJ Fluid Power Inc | $32.00 |
| 46396 | Mark Weeks | $340.00 |
| 46397 | MCRCSIP | $70.00 |
| 46398 | Michigan Chloride Sales LLC | $48,167.64 |
| 46399 | Patricia Wolf | $276.28 |
| 46400 | Priority Health | $19,425.01 |
| 46401 | Purity Cylinder Gases Inc | $808.44 |
| 46402 | Quadient Finance USA Inc | $81.27 |
| 46403 | Richard J McNerny | $550.00 |
| 46404 | Ridderman Oil | $24,190.00 |
| 46405 | Rob Garrett | $116.56 |
| 46406 | Robert Nagel | $276.28 |
| 46407 | S & M Liquid Tirefill Inc | $31,393.61 |
| 46408 | Scott Bond | $555.70 |
| 46409 | Scott Schantz Jr. | $80.00 |
| 46410 | Tele-Rad, Inc. | $2,820.00 |
| 46411 | Todd Wenzel Buick GMC | $250,925.00 |
| 46412 | Tom Boulter | $448.33 |
| 46413 | Tom Chaffee | $24.33 |
| 46414 | UniFirst Corporation | $560.00 |
| 46415 | Unum | $472.50 |
| 46416 | Varipro Benefit Administrators | $251.95 |
| 46417 | Verizon | $1,180.30 |
| 46418 | Wayne Roush | $276.28 |
| Sub-Total | $614,436.67 | |
| 7/18/2024 | ||
| 46419 | Barbara Sue Hanneman | $200.00 |
| 46420 | Ben Byle | $166.89 |
| 46421 | Bit Mat Products of Indiana | $452,942.42 |
| 46422 | Black Gold Holdings LLC | $38,117.67 |
| 46423 | C Stoddard & Sons Inc. | $2,300.00 |
| 46426 | Capital One Bank | $59,617.70 |
| 46427 | Carpenter Gravel Inc | $433.23 |
| 46428 | Consumers Energy | $2,446.00 |
| 46429 | Culligan Water Conditioning | $63.25 |
| 46430 | D & K Truck Company | $2,051.64 |
| 46431 | Floyd’s Electric Service Inc | $325.00 |
| 46432 | Granger | $173.88 |
| 46433 | Great Lakes Cleaning Systems | $597.45 |
| 46434 | J & H Oil Company | $3,219.04 |
| 46435 | Kimball Midwest | $852.30 |
| 46436 | Lakeland Asphalt Corp | $35,414.40 |
| 46437 | Leaping Lizards | $600.00 |
| 46438 | Lincoln National Life Ins | $446.02 |
| 46439 | M & K Quality Truck Center | $49.29 |
| 46440 | Michigan Pavement Markings LLC | $51,402.53 |
| 46441 | Rohr Gasoline Equipment, Inc. | $2,957.50 |
| 46442 | Site Precision, Inc. | $1,415.00 |
| 46443 | SME Inc. | $2,144.13 |
| 46444 | SMRC – Finance & HR Assoc. | $20.00 |
| 46445 | State of Michigan | $750.00 |
| Check Number | Vendor Name | Check Amount |
| 46446 | The Huntington National Bank | $541,250.00 |
| 46447 | The Reminder | $385.74 |
| 46448 | Tractor Supply Company | $1,511.72 |
| 46449 | UniFirst Corporation | $396.16 |
| 46450 | Van Manen Oil Company Inc. | $29,196.20 |
| 46451 | West Michigan International | $2,955.89 |
| Sub-Total | $1,234,401.05 | |
| 7/31/2024 | ||
| 46452 | Advantage Plumbing & Drain LLC | $1,363.50 |
| 46453 | Arcadia Chemical, Inc. | $2,079.94 |
| 46454 | Barbara Sue Hanneman | $400.00 |
| 46455 | Bert Keeler | $380.00 |
| 46456 | Bit Mat Products of Indiana | $579,692.50 |
| 46457 | Brandy Casey | $80.00 |
| 46458 | Brian Donnini | $252.33 |
| 46459 | C2 Excavating, LLC | $102,500.00 |
| 46461 | Capital One Bank | $26,451.61 |
| 46462 | Catherine Slocum | $276.28 |
| 46463 | Charles Benedict | $552.54 |
| 46464 | Chris BeBeau | $80.00 |
| 46465 | Complete Auto Glass | $125.00 |
| 46466 | Consumers Energy | $311.05 |
| 46467 | Corewell Health Occupational | $183.00 |
| 46468 | D & K Truck Company | $1,039.78 |
| 46469 | Dana Kilmer | $298.90 |
| 46470 | David Liddell | $80.00 |
| 46471 | Delta Dental | $52.52 |
| 46472 | Detroit Salt Company LLC | $60,608.21 |
| 46473 | Dylan Kennedy | $80.00 |
| 46474 | Frontline Maintenance & Serv. | $20,950.50 |
| 46475 | Gary Vandecar | $604.71 |
| 46476 | Hastings Ace Hardware | $37.98 |
| 46477 | Jake Welch | $80.00 |
| 46478 | John Deere Financial | $285.12 |
| 46479 | Kendall Pranshka | $276.28 |
| 46480 | Kimball Midwest | $641.04 |
| 46481 | Lakeland Asphalt Corp | $143,538.84 |
| 46482 | Larry Maupin | $552.54 |
| 46483 | LJ Fluid Power Inc | $552.00 |
| 46484 | Mark Weeks | $340.00 |
| 46485 | Mika, Meyers, Beckett & Jones | $513.00 |
| 46486 | Miller Financial Services LLC | $3,000.00 |
| 46487 | Mugen Construction, Inc. | $53,831.70 |
| 46488 | Patricia Wolf | $276.28 |
| 46489 | Priority Health | $18,920.26 |
| 46490 | Purity Cylinder Gases Inc | $195.14 |
| 46491 | Robert Nagel | $276.28 |
| 46492 | Scott Bond | $175.39 |
| 46493 | Scott Schantz Jr. | $80.00 |
| 46494 | Stephan Satterly | $155.00 |
| 46495 | Tom Chaffee | $24.33 |
| 46496 | UniFirst Corporation | $560.00 |
| 46497 | Unum | $472.50 |
| Check Number | Vendor Name | Check Amount |
| 46498 | Wayne Roush | $276.28 |
| 46499 | West Michigan International | $6,176.75 |
| Sub-Total | $1,029,679.08 | |
| Total | $2,878,516.80 |
______________________________________________________________________________
Jake Welch introduced the CRA Legislative Priorities for 2025 to the Board members for their review and requested any ideas or amendments be sent to him for further discussion.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to adopt the updated BCRC Utility, R.O.W., and Driveway Permits Policy and place it in the policy book
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
CRASIF Ballot for Board of Trustee was discussed and voted on.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve Board minutes from the Algonquin Lake Lodge for paving work on Old Iroquois Trail Rd.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
____________________________________________________________________________
Jake Welch informed the Board of the upcoming CRA Commissioner’s Conference and the CRASIF Conference and asked who was attending.
_____________________________________________________________________________
Jake Welch discuss the plat vacation off of Long Pt Dr. in Prairieville Township on a private roadway. The Board agreed to have Jake Welch sign the plat vacation consent.
_____________________________________________________________________________
Jake Welch informed the Board of a ROW encroachment issue on 108th St regarding a berm, showed pictures to the Board and stated that he will be meeting with the landowner to try to remedy the situation prior to a removal order.
_____________________________________________________________________________
Motion was made by Commissioner James to approve the purchase of a new guardrail truck for the total of $78,392 through GM MiDeal including outfit of the truck bed.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioners Fiala and seconded to authorize Chairman David Solmes and Accounting Manager Chris BeBeau to sign the Public Act 51, Section 18j, MCL 247.668j Annual Certification of Employee Related Conditions form and to check box B to show that we are in compliance.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Meeting adjourned at 8:52 A.M.
________________________________ __________________________________
Secretary Chairman
July 2, 2024
Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for July 2, 2024 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the following consent items:
- Minutes of Previous Board Meeting – June 18, 2024
- Payroll
- Bills
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
6/20/24 Barry County Road Commission Payroll $198,149.04
Bills:
6/20/24
| Check Number | Vendor Name | Check Amount |
| 46316 | Action Traffic Maintenance Inc | $217.50 |
| 46317 | Arcadia Chemical, Inc. | $3,069.14 |
| 46318 | Barbara Sue Hanneman | $400.00 |
| 46319 | Barry County | $72,875.00 |
| 46320 | Behrens LTD | $372.00 |
| 46321 | Bit Mat Products of Indiana | $529,392.14 |
| 46322 | Black Gold Holdings LLC | $48,919.62 |
| 46323 | Brian Donnini | $163.48 |
| 46324 | Brian Heath | $91.26 |
| 46327 | Capital One Bank | $23,765.04 |
| 46328 | Consumers Energy | $2,208.63 |
| 46329 | Corewell Health Occupational | $88.00 |
| 46330 | Culligan Water Conditioning | $69.00 |
| 46331 | D & B Heat Transfer Products | $165.00 |
| 46332 | D & K Truck Company | $2,053.47 |
| 46333 | David Liddell | $854.36 |
| 46334 | Delta Dental | $52.52 |
| 46335 | Dylan Kennedy | $297.71 |
| 46336 | Frontline Maintenance & Serv. | $11,124.00 |
| 46337 | Greg Shook | $211.95 |
| 46338 | Guardian Alarm Company | $126.16 |
| 46339 | Hall’s Septic | $380.00 |
| 46340 | Hastings Ace Hardware | $123.53 |
| 46341 | IRS – Taxes | $136.55 |
| 46342 | Jonathan Norris | $161.01 |
| 46343 | Kimball Midwest | $1,116.34 |
| 46344 | Lakeland Asphalt Corp | $343,068.83 |
| 46345 | M & K Quality Truck Center | $175.50 |
| 46346 | Mike Hull | $63.56 |
| 46347 | S & M Liquid Tirefill Inc | $85,193.83 |
| 46348 | Sandman Trucking, Inc. | $100.00 |
| 46349 | Scott Swen | $285.72 |
| 46350 | Sherwin Industries Inc | $29,703.45 |
| Check Number | Vendor Name | Check Amount |
| 46351 | SME Inc. | $13,669.77 |
| 46352 | Todd Wenzel Buick GMC | $368,528.00 |
| 46353 | Tractor Supply Company | $36.97 |
| 46354 | UniFirst Corporation | $390.86 |
| 46355 | Varipro Benefit Administrators | $251.95 |
| 46356 | Wayne Moore | $335.85 |
| 46357 | Wyoming Asphalt Paving Co | $16,619.20 |
| Total | $1,556,856.90 |
______________________________________________________________________________
CRA Revised Constitution and By-Laws was discussed and voted on.
______________________________________________________________________________
Wellman Road south of Brown Road was discussed. Currently there are two 6’ culverts on Wellman Road for drainage. There was a discussion for a Timber Bridge to replace the 6’ culverts. The estimated cost is $566,927 with NRCS contributing $250,000. Work estimated to be done in 2025.
Motion was made by Commissioner Fiala and seconded to approve cost sharing on the NRCS Grant being received by the Barry County Conservation District.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Managing Director Jake Welch discussed with the Board the settling of Green Lake Road West of Cherry Valley Road. Options were discussed with the Board. There is currently 31” of blacktop on the road. Corby Energy Service, Inc. (CES) gave an estimate to stabilize the road section. CES would conduct compaction grouting of the underlying soil using deep foam injection of HF-402 expansive polyurethane foam. Options regarding charging, material removal to cover the road, and holding off and continuing to blade patch were discussed.
Motion was made by Commissioner Fiala and seconded to approve CES doing a test section on Green Lake Road at an estimated cost of $74,870.00. The Board gave management the authority to continue the job if the test section is a success.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Managing Director Jake Welch discussed with the Board the FMJ470 Broce Broom that we purchased on January 4, 2024 for $108,450. We received the broom on March 7, 2024 and have had many issued with it. BCRC has had six warranty repairs on the Broom as well as two more that are currently reported and pending inspection/repair. BCRC has also had eight other occasions in which the broom was broken down and BCRC repaired it. Jake Welch e-mailed AIS Construction the concerns and that BCRC would like to return the broom and purchase the RJT350 that we have purchased in the past. AIS Construction replied to Jake Welch and apologized for the inconvenience and down time of the broom. AIS Construction is willing to reimburse us the full cost of the broom so we could purchase the RJT350.
Motion was made by Commissioner Fiala and seconded to purchase a RJT350 Broce Broom from AIS Construction through the MiDeal program for $77,900.00.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Motion was made by Commissioner Fiala and seconded to cancel the July 16, 2024 Board Meeting.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 8:26 A.M.
________________________________ __________________________________
Secretary Chairman